Project Charter

General Data
Document created
15-3-2013
(date):

Document created by: Team Work

Organizational Data
Performing Organization

Project name: Social Activities Hall

Performing
Team Work
organization:
Project ID: H01/13
Project manager: Mr. Team Leader
Project sponsor: Chairman

Main Requirements & Success Factors

…that satisfy customer *Luxury Design.
needs, wants and *Experience in such project.
expectations; *No similar project In the Same Location.

…that satisfy sponsor

*Availability of Experienced team who can finish on time and
needs, wants and
as per budget and requested quality.
expectations;

…that satisfy other

stakeholder needs,
wants and
expectations;

Business needs, high-

level description, or
project requirements
that the project is
undertaken to address.

The main priority: (Example: Cost of Poor Quality)

Requirements laid
down in proposal or
contract Top notch and high end quality.
documentation with
customer

Input for project planning

Build a luxury hall in this area since there is a social need for
Project purpose or
such activities ,which is creating a business need leading to
justification
an investment opportunity.

Project manager
Projectised
authority level
 1-Design
2-Land handover
3-Excavation.
Summary milestones
4-Foundations
"Names"
5-Concrete Skeleton
6-Finishing
7-Closing & handover

1-15/04/2013
2-01/05/2013
3-01/06/2013
Summary milestones
4-01/07/2013
"dates"
5-01/08/2013
6-01/09/2013
7-01/10/2013

Organizational,
environmental and weather conditions,location in residential area
external assumptions

SWOT:
Business case S: Experience in that fieldW: HR availability
justifying the project, O: Client opportunity to repeat the same project in others
including return on locations.
investment T:Competitors in the same field & Bad Weather season.

Summary budget
KD 1,000,000.000
"Initial cost estimate":

Special Rights of the Project Manager

Team related reporting directly to the project manager.
Fully authorised to take all Administrative decision subject to
be as per company policy.
Scope related
*Fully authorised to take any financial decision limitted up to
KD 100000.
Other rights -
Key Deliverables Summary
Deliverable (1)

Design
Start Point: 01/04/2013

Stop Point: 15/04/2013

Risk Factors Acceptance and approval of design

Project Goals Construction of iconic luxury hall for social activities. Approx. Ar

Initial Resource needs skilled designer , software

Acceptance MeasuremClient approval

Sign-off
Project sponsor

Project manager
 Client organization
(where applicable)
Project name: Hall

Customer organization: Client

Project ID: xxxxx

Project manager: Mr. Client Representative
Project sponsor: Chairman
 Deliverable (2) Deliverable (3)

Concrete skeleton Handing Over

01/06/2013 01/09/2013

1/8/2013 1/10/2013

Labor availability and bad weather Poor Quality and delay

onstruction of iconic luxury hall for social activities. Approx. Area 1000m2

Human resources ,materials & equipments Human resources ,materials & equipments

Related standards as ASTM and BS Related standards as ASTM and BS

Level 1 WBS Social Activities Hall ( H )

H.D H.P H.S H.E

Level 2 WBS Design Phase Pricing Phase Planning and Scheduling Execution Phase

H.D.1 H.D.2 H.D.3 H.D.4 H.P.1 H.P.2 H.P.3 H.P.4 H.S.1 H.E.1 H.E.2 H.E.3 H.E.4 H.E.5 H.E.6 H.E.7

Tender
Concept Design Design Drawings Quantities R.F.Q Price Analysis Contracts Schedule Excavation Foundation Concrete Block work Electro - Finishing External
Level 3 WBS Design Review Approval Take Of Preparation Sckeleton Mechanical Elevations
Preparation

H.S.1.1 H.S.1.2 H.S.1.3 H.E.6.1 H.E.6.2 H.C.6.3

Procurement Shopdrawings Cashflow Walls Ceiling Flooring
 H.C
Closing Phase

H.C.1 H.C.2 H.C.3 H.C.4

Closing Testing & Final Inspection Handing Over

Contracts Commissioning
 Water Spray System Project for an Electrical Substation
WBS
WBS/Task Name
Code

H.D Design Phase

H.D.1 Concept Design

H.D.1.1 Concept preparation

H.D.2 Design Review

H.D.2.1 Design Presentation

H.D.2.2 Comments Collection

H.D.3 Design Approval
H.D.3.1 Final Review and approval
H.D.4 Tender Drawings Preparation

H.D.4.1 Drawing Preparation

H.D.4.2 Drawings Coordination

H.D.4.3 Tender Drawings

H.P Pricing Phase

Quantities Take Of
H.P.1

Request For Quotation

H.P.2

Price analysis
H.P.3

Contracts
H.P.4
H.S Planning and Scheduling
H.S.1 Schedule Preparation

Procurement Log
H.S.1.1

Shopdrawing Log
H.S.1.2

Cashflow
H.S.1.3
H.E Execution phase

Excavation
H.E.1
 Foundation

H.E.2

Concrete Sckeleton

H.E.3

Block work

H.E.4
H.E.5 Electro - Mechanical
H.E.6 Finishing

Walls
H.E.6.1

Ceiling
H.E.6.2

Flooring
H.E.6.3

External Elevations
H.E.7
H.C Closing Phase

Closing Contracts
H.C.1

Testing & Commissioning

H.C.2

Final Inspection
H.C.3

Handing Over
H.C.4
ET_Durat
OT PT MT Resources
ion

Engineer, Draftman,
5.00 3 7 4 PC ,Plotter

Engineer ,Meeting Room

5.33 3 6 5 ,PC ,Projector
Engineer,Meeting
5.33 2 6 5 Room ,PC ,Projector

2.33 1 3 2

Engineer,Draftman,PC,Pl
5.33 3 6 5 otter
Engineer,Draftman,PC,Pl
5.33 3 6 5 otter
Engineer,Draftman,PC,Pl
2.33 1 3 2 otter

6.67 3 10 5 QS, Draftman, PC, Printer

Contract Administrator,
10.33 7 15 8 QS, PC, Printer

Contract Administrator,
5.67 3 7 5 QS, PC, Printer

8.00 5 10 7 Contract Administrator

QS ,Planner ,
8.00 5 10 7 Engineer,PC, Printer
Planner , Engineer ,PC,
8.00 5 10 7 Printer
Cost control ,Planner
3.33 2 4 3 ,Engineer ,PC ,Printer

Excavator ,Dozer ,truck

30.00 15 40 25 ,Labor ,Engineer ,Forman
 Wood formwork ,Steel
reinforcement ,readymix
concrete ,Concrete
pump ,waterproofing
,forman ,Carpenter ,Steel
16.00 10 20 14 fixer ,Labor, Engineer ,…

Wood formwork ,Steel

reinforcement ,readymix
concrete ,Concrete
pump ,waterproofing
,forman ,Labor,
30.00 15 40 25 Engineer ,…

Scafolding ,block
,Cement ,Sand ,water
,Masssons ,labor
,carpenter ,wood, steel
30.00 15 40 25 ,steel fixer
100.00 60 120 90

Cement ,Sand , Paint,

Painter ,Labor
70.00 45 90 60 ,Scafolding , ..

Cement ,Sand , Paint,

Painter ,Labor
48.00 30 60 42 ,Scafolding , ..

Cement ,Sand ,
ceramic ,Ceramic
70.00 45 90 60 Fixer ,Labor

Cement ,Sand , Paint,

Painter ,Labor
60.00 30 90 45 ,Scafolding , ..

Contract
Administrator ,QS
20.00 7 30 15 ,Engineer

50.00 30 60 45 Engineer ,Forman ,Labor

20.00 7 30 15 Engineer ,Forman ,Labor

16.67 7 20 15 Engineer ,Forman ,Labor

 ET_Duratio
WBS Code WBS/Task Name OT
n
1 Phase 1 - Strategic Plan 4.33
1.1 Self-Assessment 4.33
1.1.1 Define business vision 4.33 3
1.1.2 Identify available skills, information and support 0.00
1.1.3 Decide whether to proceed 0.00
1.2 Define the Opportunity 0.00
1.2.1 Research the market and competition 0.00
1.2.2 Interview owners of similar businesses 0.00
1.2.3 Identify needed resources 0.00
1.2.4 Identify operating cost elements 0.00
1.3 Evaluate Business Approach 0.00
1.3.1 Define new entity requirements 0.00
1.3.2 Identify on-going business purchase opportunities 0.00
1.3.3 Research franchise possibilities 0.00
1.3.4 Summarize business approach 0.00
1.4 Evaluate Potential Risks and Rewards 0.00
1.4.1 Assess market size and stability 0.00
1.4.2 Estimate the competition 0.00
1.4.3 Assess needed resource availability 0.00
1.4.4 Evaluate realistic initial market share 0.00
1.4.5 Determine financial requirements 0.00
1.4.6 Review personal suitability 0.00
1.4.7 Evaluate initial profitability 0
1.5 Review and modify the strategic plan 0
1.6 Confirm decision to proceed 0
2 Phase 2 - Define the Business Opportunity 0
2.1 Define the Market 0
2.1.1 Access available information 0
2.1.2 Create market analysis plan 0
2.1.3 Implement market analysis plan 0
2.1.4 Identify competition 0
2.1.5 Summarize the market 0
2.1.6 Identify target market niche 0
2.2 Identify Needed Materials and Supplies 0
Select a business approach (from "Evaluate Business
2.2.1 Approach" above) 0
2.2.2 Identify management staf resources 0
2.2.3 Identify staffing requirements 0
2.2.4 Identify needed raw materials 0
2.2.5 Identify needed utilities 0

2.2.6 Summarize operating expenses and financial projections

0
2.3 Evaluate Potential Risks and Rewards 0
2.3.1 Assess market size and stability 0
2.3.2 Assess needed resources availability 0
2.3.3 Forecast financial returns 0
 2.4 Review and modify the business opportunity 0
2.5 Confirm decision to proceed 0
3 Phase 3 - Plan for Action 0
3.1 Develop Detailed 5-Year Business Plan 0
3.1.1 Describe the vision and opportunity 0
3.1.2 List assumptions 0
3.1.3 Describe the market 0
3.1.4 Describe the new business 0
3.1.5 Describe strengths, weaknesses, assets and threats 0
3.1.6 Estimate sales volume during startup period 0
3.1.7 Forecast operating costs 0
3.1.8 Establish pricing strategy 0
3.1.9 Forecast revenue 0
3.1.10 Summarize pro-forma financial statement 0
3.1.11 Develop break-even analysis 0
3.1.12 Develop cash-flow projection 0
3.1.13 Identify licensing and permitting requirements 0
3.1.14 Develop startup plan 0
3.1.15 Develop sales and marketing strategy 0
3.1.16 Develop distribution structure 0
3.1.17 Describe risks and opportunities 0
3.1.18 Publish the business plan 0
3.1.19 Confirm decision to proceed 0
4 Phase 4 - Proceed With Startup Plan 0
4.1 Choose a location 0
4.2 Establish Business Structure 0
4.2.1 Choose a Name 0
4.2.1.1 Identify implications 0
4.2.1.2 Research name availability 0
4.2.2 Choose a Bank 0
4.2.2.1 Establish accounts 0
4.2.2.2 Establish line of credit 0
4.2.3 Choose legal representation 0
4.2.4 Select business tax-basis category 0
4.2.5 Choose capital funding source 0
4.2.6 Commit capital funding 0
4.2.7 Establish the Operating Control Base 0
4.2.7.1 Choose and set up the accounting system 0
4.2.7.2 Obtain required licenses and permits 0
4.2.7.3 Obtain needed insurance 0
4.2.7.4 Establish security plan 0
4.2.8 Develop Marketing Program 0
4.2.8.1 Establish an advertising program 0
4.2.8.2 Develop a logo 0
4.2.8.3 Order promotional materials 0
4.3 Provide Physical Facilities 0
4.3.1 Secure operation space 0
4.3.2 Select computer network hardware 0
4.3.3 Select computer software 0
4.3.4 Establish utilities 0
4.3.5 Provide furniture and equipment 0
4.3.6 Move in 0
4.4 Provide Staffing 0
4.4.1 Interview and test candidates 0
4.4.2 Hire staf 0
4.4.3 Train staf 0
4.5 Start up the business 0
PT MT

5 4
 WBS
WBS/Task Name
Code Identified Risk Risk Trigers Level Area of Impact
1 Phase 1 - Strategic Plan
1.1 Self-Assessment
1.1.1 Define business vision
Identify available skills, information
1.1.2 and support
1.1.3 Decide whether to proceed
1.2 Define the Opportunity

1.2.1 Research the market and competition

Interview owners of similar

1.2.2 businesses
1.2.3 Identify needed resources
1.2.4 Identify operating cost elements
1.3 Evaluate Business Approach
1.3.1 Define new entity requirements
Identify on-going business purchase
1.3.2 opportunities
1.3.3 Research franchise possibilities
1.3.4 Summarize business approach

1.4 Evaluate Potential Risks and Rewards

1.4.1 Assess market size and stability

1.4.2 Estimate the competition

1.4.3 Assess needed resource availability

1.4.4 Evaluate realistic initial market share

1.4.5 Determine financial requirements

1.4.6 Review personal suitability

1.4.7 Evaluate initial profitability

1.5 Review and modify the strategic plan

1.6 Confirm decision to proceed

2 Phase 2 - Define the Business

Opportunity
2.1 Define the Market
2.1.1 Access available information
2.1.2 Create market analysis plan
2.1.3 Implement market analysis plan
2.1.4 Identify competition
2.1.5 Summarize the market
2.1.6 Identify target market niche
 Identify Needed Materials and
2.2 Supplies

Select a business approach (from

2.2.1 "Evaluate Business Approach" above)

2.2.2 Identify management staf resources

2.2.3 Identify staffing requirements

2.2.4 Identify needed raw materials
2.2.5 Identify needed utilities
Summarize operating expenses and
2.2.6 financial projections

2.3 Evaluate Potential Risks and Rewards

2.3.1 Assess market size and stability

2.3.2 Assess needed resources availability

2.3.3 Forecast financial returns

Review and modify the business
2.4 opportunity

2.5 Confirm decision to proceed

3 Phase 3 - Plan for Action

3.1 Develop Detailed 5-Year Business Plan

3.1.1 Describe the vision and opportunity

3.1.2 List assumptions

3.1.3 Describe the market
3.1.4 Describe the new business
Describe strengths, weaknesses,
3.1.5
assets and threats
Estimate sales volume during startup
3.1.6 period
3.1.7 Forecast operating costs
3.1.8 Establish pricing strategy
3.1.9 Forecast revenue
Summarize pro-forma financial
3.1.10 statement

3.1.11 Develop break-even analysis

3.1.12 Develop cash-flow projection
Identify licensing and permitting
3.1.13 requirements

3.1.14 Develop startup plan

3.1.15 Develop sales and marketing strategy

3.1.16 Develop distribution structure
3.1.17 Describe risks and opportunities
3.1.18 Publish the business plan
3.1.19 Confirm decision to proceed
4 Phase 4 - Proceed With Startup Plan
4.1 Choose a location
4.2 Establish Business Structure
4.2.1 Choose a Name
4.2.1.1 Identify implications
4.2.1.2 Research name availability
4.2.2 Choose a Bank
4.2.2.1 Establish accounts
4.2.2.2 Establish line of credit
4.2.3 Choose legal representation

4.2.4 Select business tax-basis category

4.2.5 Choose capital funding source

4.2.6 Commit capital funding

4.2.7 Establish the Operating Control Base

Choose and set up the accounting

4.2.7.1 system

Obtain required licenses and

4.2.7.2 permits

4.2.7.3 Obtain needed insurance

4.2.7.4 Establish security plan
4.2.8 Develop Marketing Program

4.2.8.1 Establish an advertising program

4.2.8.2 Develop a logo

4.2.8.3 Order promotional materials
4.3 Provide Physical Facilities
4.3.1 Secure operation space

4.3.2 Select computer network hardware

4.3.3 Select computer software

4.3.4 Establish utilities
4.3.5 Provide furniture and equipment
4.3.6 Move in
4.4 Provide Staffing
4.4.1 Interview and test candidates
4.4.2 Hire staf
4.4.3 Train staf
4.5 Start up the business
 Risk
Risk Response Strateg Risk Owner Category
RBS Code Risk Description Probability Impact EMV Risk Response Strategy
% 10000= >low
100000=>medium>10
000
100000<high
1 0
2 0
3 0
4 0
5 0
6 0
7 0
8 0
9 0
10 0
project’s success, including the probability
of their occurrence, level of impact
anticipated, and a brief description of the
Mitigation Strategy for each. Risks
identified during completion of the Project
Complexity Model and other planning
activities should be included here.