RESOURCE SCHEDULER FOR OUTLOOK

Resource Scheduler for Outlook

Microsoft Outlook has long been considered a satisfactory program designed for e-mail and
people scheduling yet providing only simple resource scheduling. These limitations often
leave Outlook users in search of an easier way to schedule their rooms, resources, and
services, and administrators seeking more efficient ways to manage their facilities and
implement measures for greater security.
Resource Scheduler for Outlook is a powerful, integrated room and resource scheduling tool
that further enhances the Outlook environment by enabling users to leverage the capabilities
of Resource Scheduler all from within their familiar calendaring system. From conference
rooms and video conferencing facilities to shared workspace, catering, and other services,
Resource Scheduler is the most comprehensive, fully-integrated workspace management
software for Outlook that helps organizations attain new levels of effectiveness, efficiency,
and cost avoidance. Resource Scheduler also
integrates with your:
Benefits of Resource Scheduler for Outlook
Maintenance Management
Along with all the standard features and benefits found in the flagship product Resource Systems
Scheduler, the integration with Outlook goes far beyond efficient room scheduling with
Kiosk/Digital Signage
numerous attributes to improve the way you book space, resources, and services as well as

IWMS/CAFM/HVAC/BMS
providing you with information to help you better utilize your workspace. Resource

Space Planning Applications
Scheduler for Outlook also supports Microsoft’s Outlook architecture, making it easier than

Video Conference Systems
ever for administrators to deploy and administer Resource Scheduler in the Outlook
environment.
Occupancy Detection Systems

We estimate that our savings

with Resource Scheduler could
amount to as much as $2,500 per
day, based on staff of 20 to 30 on
any given day saving at least 15
minutes in downtime by eliminating
the need to scramble to book office
space. Resource Scheduler has
eliminated any issues with hoteling
for our Business & Process
Consulting group.
Resource Scheduler for Outlook allows users to book rooms and resources and invite Dave Galbraith, Royal Bank of
other attendees quickly and efficiently through a simple and intuitive scheduling interface Canada
within the Outlook environment.

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RESOURCE SCHEDULER FOR OUTLOOK

Some of the benefits of Resource Scheduler for Outlook include:

On-Demand Availability: Let PeopleCube host Resource Scheduler for Outlook
for you and enjoy automatic updates, reduced reliance on IT, predictable costs,
and accelerated user adoption.

Granular Reporting: Understand how facilities are being used to make educated
USA Office Locations
decisions on whether to expand or retract existing real estate footprint.

Framingham, Massachusetts

Narrow Search Results: Search for and select resources that meet specific

Grand Rapids, Michigan
criteria by capacity, location, or skill set - even reservations made by a specific

Traverse City, Michigan
user.

Tucson, Arizona

Effective Resource Management: Robust tracking, including service requests,
costing, and resource availability data, allow for efficient resource management. Europe Office Locations

Integrated Catering and Support Services: Order catering and support services
Twickenham, UK
while booking a conference room; notifications of any changes or cancelations are
Antwerpen, Belgium
sent directly to the service providers.
Zurich, Switzerland

Enhanced Security and Permissions: Control who has access to rooms and
resources to restrict unauthorized use.

Streamlined Workflow: View availability and book resources with minimal clicks.

No Double-Bookings: Rooms and resources are recorded as reserved as soon as
they are selected during booking to avoid any overlap with other users.

Enhanced Screen Layout: Intuitive to use and easy to read for faster and more
efficient scheduling and management.

E-mail Preview Pane Shows Meeting Information: View meeting details in the
e-mail preview pane rather than having to open the e-mail entirely.

Endless Scheduling Options All Within Outlook We are very pleased with how
Resource Scheduler for Outlook makes it easier than ever to schedule and manage all of seamlessly Resource Scheduler
your shared organizational resources, assets, and services. In fact, conference rooms are interfaces with Outlook. It’s easy for
no longer the only easily scheduled resource. Alternative workspaces can be reserved our employees to schedule
meetings and catering directly from
quickly and efficiently on-site as well as remotely, conveniently accommodating the mobile
their PCs. Since Resource
worker. Audio visual and video conferencing equipment can also be booked through Outlook
Scheduler is web enabled
to help maximize the utilization of these high-end resources. What’s more, services, such as
employees can schedule meetings
catering, can be easily scheduled and monitored, making event management easier than
in realtime from anywhere, anytime.
ever. With Resource Scheduler for Outlook, resource scheduling and management can be
This avoids double-bookings and
performed with greater ease and efficiency than you ever thought possible, all within your miscommunications.
familiar Outlook environment.
Parvinder Dahri-Cooper, Project
Need more information? Visit www.peoplecube.com or contact us at info@peoplecube.com Manager, London Borough of
to learn more about our solutions or to get started with a low-risk, 90-day pilot. Southwark

© Copyright PeopleCube Incorporated 2011. All trademarks, service marks and product names mentioned herein are the property of PeopleCube or their respective owners. Please
consider the environment before printing. Reduce, Reuse & Recycle.