you may not be able to convey your message as you

Process of Preparing Effective Business Messages

need it. you must determine before writing whether:
Effective writing and speaking mechanism should be adopted in  The age , gender, race, language ,nation, education,
both business and personal life. Effective writing is always opinions, views, religion, profession etc
entertained. 

Five planning steps

· Identify your purpose  3. Choose your ideas
 Keeping in view the purpose and the audience in mind
· Analyze your Audience
draft your ideas accordingly, select the ideas that should
· Choose your ideas be used for convincing the receiver, judge the
importance all ideas and select the one that should be
· Collect your data used in writing.

 Organize your message

 4. Collect your data
 For the support of your ideas you must have enough
date that you can represent it to influence the reader,
you must have some figures, illustrations, background
information, product knowledge etc


 5. Organize your message

 Before you start writing you must outline the major
contents that should be used in the message, the best
organization method is you should use first,
 · Introduction
 · Body
 · Conclusion

 1. Identify your purpose

 The most important step of writing an effective business
message is to determine your purpose, ask your self why
you are writing. your purposes may be


 · To inform someone
 · To announce some thing
 · To persuade some one
 · To negotiate some thing
 · To refuse something etc


 2. Analyze your Audience

 The second most important step is to determine who
your receiver is ask your self to whom you are writing.
Until and unless you don’t know who is your audience is