Far Eastern College – Silang

Higher Education Department

Bachelor of Science in Accountancy

Student Apprenticeship Program

APPRENTICE LEDGER

CLOYAUBREY G. ESCAREZ
MONJAICA ACCOUNTING AND
CONSULTANCY SERVICES, CAVITE

Summer, S.Y. 2018-2019

Contact Number: 09452941497 Address: Malagasang, Imus, Cavite

E-mail: cescarez0226@feucavite.gmail.com
In case of emergency, please contact: Jean Everly G. Escarez Phone: 09972604295
Student Apprenticeship Program (SAP) Adviser: Moses G. Manalang

Industry Partner:
Monjaica Accounting and Consultancy Services
Supervising Officer:
Mumar G. Jaranilla
Position and Department:
Manager- Accounting Department

Apprenticeship Training Period:

Date Started: May 27, 2019 Date Completed: July 25, 2019
Reporting Days: 21 Rest Day(s): ________________________

Department/Unit Assigned: Inclusive Dates:

_______________________________ ________________________________
_______________________________ ________________________________
_______________________________ ________________________________

Apprentice Ledger Form

 Far Eastern College – Silang
Higher Education Department
Bachelor of Science in Accountancy

Student Apprenticeship Program

STATEMENT OF CO-RESPONSIBILITY

The Bachelor of Science in Accountancy (BSA) program commits to provide students an

ideal balance of theory and practice. The Student Apprenticeship Program (SAP) is of the
learning methodologies that can help realize this commitment.

The Higher Education Department, through the apprenticeship program’s faculty – acting as
Apprenticeship Adviser – is expected to observe “due diligence of a good father of a family”
in supervising our apprentice.

While it is expected that the adviser shall observe due diligence, the same is also expected
from the apprentice to avoid and prevent any untoward incident during the program.

In cases where the apprentice sustained physical and/or pecuniary injury during the course of
this apprenticeship program – and the same has been proven to be due to the negligence or
deliberate act of the apprentice or third party – the adviser, the management and/or officers
of Far Eastern College – Silang shall not be held liable.

By affixing their signatures below, the parties accept this shared responsibility for the success
of this program.

Done at Far Eastern College, Metrogate Silang Estate, Silang Cavite, Philippines.

Cloy Aubrey G. Escarez Paz G. Escarez Moses G. Manalang

Apprentice Parent / Guardian Adviser

Date: May 27, 2019 Date: May 27, 2019 Date: _______________

Statement of Co-Responsibility
 Far Eastern College – Silang
Higher Education Department
Bachelor of Science in Accountancy

Student Apprenticeship Program

APPRENTICESHIP POLICIES AND GUIDELINES

The following must be understood and agreed upon at the onset of the program:

1. That, students enrolled in an apprenticeship course offered under the degree program
shall be required to attend a mandatory orientation.
2. That, the orientation shall be scheduled before the on boarding of the apprentice with
the industry partner.
3. That, the industry partner shall either be assigned by the Adviser or chosen by the
apprentice, in either case it must be approved by the program coordinator.
4. That, the program coordinator shall advise and assist in the apprenticeship placement
by issuing an endorsement or recommendation letter.
5. That, students enrolled in the apprenticeship course must be accepted by an industry
partner within two (2) weeks after the start of the term. There shall be no exceptions.
6. That, the apprentice shall abide by the rules and regulations set forth by the industry
partner where he/she has been accepted for apprenticeship.
7. That, the apprentice shall be required to report once a week to the Adviser.
8. That, the apprentice shall maintain and submit a weekly report of his/her work-related
activities to the adviser.
9. That, the industry partner’s evaluation of the apprentice shall be required at the end of
the apprenticeship program.
10. That, a Practicum Evaluation Report (PER) template shall be provided by the adviser
to the industry partner.
11. That, in case of dismissal, lay off or any other condition that leads to the termination
of the apprentice, the apprentice shall be required to look for a new industry partner
within two weeks after the effectivity of his/her termination and shall re-start the
apprenticeship process.
12. That, the apprentice shall be required to submit a final term paper that details the
activity done by him/her during the program.
13. That, a Certificate of Completion which indicated the completed hours shall be
secured by the apprentice from the industry partner and shall be submitted to the
adviser either by the end of the term or by the completion of the required hours,
whichever comes first.

Conforme:

Cloy Aubrey G. Escarez May 27, 2019

Apprentice’s Signature over Printed Name Date Signed
 Far Eastern College – Silang
Higher Education Department
Bachelor of Science in Accountancy

Student Apprenticeship Program

APPRENTICESHIP REPORT

Apprentice Name: Cloy Aubrey G. Escarez

Industry Partner: Monjaica Accounting and Consultancy Services
Department/Unit Assigned: Accounting Department
Supervisor: Mumar G. Garanilla
Training Duration: (From) May 27, 2019 (To) July 25, 2019

Day 1 (Date: May 27, 2019)

On my first day, I was tasked to encode daily cash disbursements of a company

through Microsoft Excel software. I encoded the daily cash disbursements for the second
quarter (April, May and June). I also found out how a Daily Cash Disbursements is made and
how it works.

Day 2 (Date: May 29, 2019)

The manager allowed me to first observed how things happen in the office. She then
asked me to analyze financial statements (Income Statement, Balance Sheet, Statement of
Changes in Owner’s Equity and also Cash Flows). I realized that it is the same to the ones
that I encounter in accounting books.

Day 3 (Date: June 3, 2019)

Today, I stapled source documents of our company on its appropriate Daily Cash
Disbursement Reports, analyzing the date and the nature of these expenses is necessary. Then
on the late afternoon I was asked to sort some files and arrange it in a chronological order.

Day 4 (Date: June 10, 2019)

I was given a pile of papers which consisted of vouchers that were already encoded by
the staffs. I was given a stamp so that I can mark all of those vouchers as “ENCODED”. It
took me half day to stamp all of the documents. I then got familiar with how vouchers are
created.

Day 5 (Date: June 14, 2019)

There is no computer work for today. I was tasked to arrange some vouchers in
chronological order, look for some documents that were not supposed to be with the vouchers
and entertain some clients. I also arranged some files on the cabinet to keep the storage
organized. I did try to study the files that I made for the past days.
Day 6 (Date: June 17, 2019)

I was given an excel file which contains the books for the bank transactions of a
company. I recorded Deposits in Transits for the deposits of the company that has not
appeared in bank statement yet and outstanding checks for the amounts disbursed by the
company but have not been debited yet by the bank.

Day 7 (Date: July 3, 2019)

The manager has given me brief instructions on how I could make a worksheet. I was
given an excel file of a worksheet of client where I put the amounts on the transactions on
their check disbursement books. I was then asked to post transactions in ledger.

Day 8 (Date: July 5, 2019)

Today, I worked again with the bank statements like I did on my 6th day. It is easier
now since I have gotten familiar already with the bank statements and books of the clients. I
didn’t prepare the bank reconciliation itself.
Day 9 (Date: July 6, 2019)
There is no computer work for today. I posted and journalize transactions on the
respective journal and ledgers of the clients, I used to have messy writing but I did my best
not to ruin the journal books and ledgers of the client.

Day 10 (Date: July 8, 2019)

I noticed that in this business, there were lots of cash and check disbursements being
received that is why I handled plenty of those. Today, I worked on encoding the check
disbursements on excel file using the vouchers provided by the company. I also prepared the
worksheet for these check disbursement using Pivot Table which I learned here in the
practice.

Day 11 (Date: July 9, 2019)

I journalized transactions today with a client who owns a pet shop and clinic. I studied
how they spend for the supplies they need for everyday operations and how they receive cash
from their customers. I stamped some documents again for today.

Day 12 (Date: July 10, 2019)

Today I was tasked on the collection report of a client. I computed the balances per
account like Accounts Receivable, Sales, and bank balances because of the cash being
deposited on the account of the company from their clients. There were discounts and
commissions, also the net collection must be computed. I prepared the entries.

Day 13 (Date: July 11, 2019)

The collection report that I summarized was then tasked to me to be encoded in the
worksheet along with other books such as cash disbursement books and journal vouchers, it
was a difficult one. I had a hard time balancing the figures since I can not copy and paste
details from a file, I was just given a printed output.

Day 14 (Date: July 12, 2019)

Since the yesterday’s task was difficult, I then continued it today, still it was really
difficult to balance the amounts but then at the end of my first half day, I finished the tasked
and submitted it to the manager. I, then, was asked to sort some vouchers again and pile them
up in an organized way.
Day 15 (Date: July 15, 2019)
Cash disbursements were again tasked to me by encoding it to excel and present it in a
worksheet. I did talk to some of the clients and assessed their needs. I was also asked to
observe how encoding of VAT registered receipts are being done through the software
provided by the BIR.

Day 16 (Date: July 16, 2019)

The one encoding the VAT registered source documents has to run some errands
outside the office so I was the one asked to encode the VAT registered receipts. It was
amazing how BIR has already provided software where businesses can already input their
Input Taxes by just filling up the software using the businesses’ TIN numbers they had
transacted with.

Day 17 (Date: July 17, 2019)

I was given an excel file which contains the check disbursements of a company. The
debit side is unequal to the credit side. I have to find out where is the error and why did it
became unequal so I scanned the file all throughout and find out that there were 2
transposition errors and double entry error. At the end of the day, I balanced the check
disbursement.

Day 18 (Date: July 22, 2019)

For today, there was not much for computer works. I did some sorting of files and
vouchers, arrange the boxes in storage, cleaned my table and observe the office. I then helped
out on entertaining the guests. There was also a bible study in the office, it is being held once
a week to keep the spiritual health of the employees. There were worships and sharing.

Day 19 (Date: July 23, 2019)

Today was a work outside the office, I paid the balances due of the clients in 2551Q at
PNB Bacoor, it was a good experience since I never have paid any taxes through the bank. It
was convenient and easy since there was no queue. When I got back to the office I do some
encding again.

Day 20 (Date: July 24, 2019)

We started the morning with a meeting, we were gathered and asked about the
progress of our respective works. Since I am a trainee, the tasks asked to me can be done in a
day. I was also asked by the manager about the things I learned in the office. After the
meeting, I then was tasked to scan some source documents and pile them up in chronological
order.

Day 21 (Date: July 25, 2019)

Today is making of the entries of a revolving fund. I am 70% in progress. There were
2000+ rows of transactions and I have to make entries on each one. It is not too difficult since
there were no complicated transactions.