SVKM’S NMIMS

School of Business Management

“We Care” ORGANISATION Winter Internship –
FT MBA 2013 Students

(With effect from 02 January 2012)

Code of Conduct – ‘We Care: Organisation Winter

Internship

Topic Page Number

1 Policy for Reporting to Supervisors: 2
2 Policy for Re-Alignment of Roles 3
3 Policy for Work Hours 3
4 Policy for Issuance of Grade 3
5 Policy of Non Disclosure 4
6 Policy for Issuance of Certificate 4
7 Policy for Attendance 5
8 Policy for Holidays 5
9 Policy for Leave 5
10 Policy for Grievance Redressal 6
11 Policy for Performance Assessment: 6
Annexure 7-8

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 1. Policy for Reporting

DAILY REPORTING

Each student has to maintain the daily reporting log book as per Annexure I(A)
A suitable executive from the organization in which the students are placed will supervise and
mentor on the field. Every student intern is expected to get their log sheet approved and signed
by the on field supervisor.
The hard copies of the log sheets have to be submitted to the respective faculty coordinator by
the intern on or before 24th January 2012, 5.00 p.m.
WEEKLY REPORTING
Twelve in house faculty coordinators will be supervising the students. Students will be
connected to the faculty through google groups. The list for the same will be uploaded on the
black board by December 24, 2011.

Student interns have to communicate with their faculty coordinators over the email/telephone
every week and discuss the progress of their projects. Where ever alumni facilitators are
appointed students will be required to report to them also.

In addition to the above students have to fill up an online form whose links are provided below.
Students are requested to fill up the online form every Saturday. The information should reach
the respective faculty coordinator by Saturday 11.00 p.m. Please note the links are separate for
each week.

The hard copies of the weekly report signed by the metor have to be submitted to the respective
faculty coordinator by the intern on or before 24th January 2012, 5.00 p.m.

First Week
1: https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dDl5R0dHNjMyNGVITW1IY3No
MnYzdUE6MQ#gid=0

Second Week
2: https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dHJwN1NrZmhnSWpqMlBzcXlO
cGxKZGc6MA#gid=0

Third Week
3: https://docs.google.com/spreadsheet/viewform?hl=en_US&formkey=dHNXVUZEaGdUSVJ3WmYyNn
Q0cnYzRFE6MA#gid=0

The We Care Team will process the reports and send it to the Dean and VC‟s office on every
Week.

Sanction
It would be interpreted that the student was absent on the said day if:

If the student interns do not take the signature of their on-field mentors on their daily log sheet
If students do not submit the weekly reports online, within said deadlines specified by the We
Care Team, from time to time.

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 2. Policy for Re-Alignment of Roles

Application

If the project assigned does not match the interest area of student intern and he /she wants to change the
same they are requested to discuss this with their organizational mentor and keep the faculty coordinator
informed about the same.

Sanction

Any attempt on the part of the Interns to change their projects without adhering to the process
laid down will result in strict action by the institute.

3. Policy for Work Hours

Application
The student interns have to report to their respective organisations on the time specified by the
respective organisations. In case of repeated late coming of the students to the organisation, the on field
mentors would take this matter up with the We Care Team. The students should continue working with
the organisation after the specified time duration if required for his/her project objectives.

The students are expected to serve at least 6 hours a day on field or as specified by the organizations in
which the students are placed. In case the student is unable to serve the expected number of hours due to
emergency situation, he has to inform the on field mentor and the We Care Team, about the same.
He/she has to seek written approval from his on field mentor and produce it to the We Care Team with
supporting documents, e.g. Medical Certificates, Reports, and Bills etc. The student has to produce the
same documents to his/her respective organisation mentor

Purpose

As the flagship program of We Care Team and the face of NMIMS, it is expected out of students that
they reflect and keep up the reputation of the institute when they go to their respective organisations.

Sanction

Strict actions will be taken against the student interns by the We Care Team. The issue will be escalated
to the VC or the Dean of NMIMS University. It may also lead to the We Care Internship to be deemed
as “Non- Satisfactory”.

4. Policy for Issuance of Grade

Application
The We Care organisation internship will be treated as a non-credit compulsory course. However the
candidate needs to satisfactorily complete the project to be eligible for seeking admission to the second
year programme of the MBA course and subsequently for the final award of MBA.

Evaluation will be carried out by the mentor appointed by the organisation in which the student is placed
& the faculty coordinator.

The following is required for a student to successfully complete this:

a. Completion certificate from the organisation in the prescribed format.

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 b. Timely submission of the following to the Mentor and the We Care Team
1. Daily Log Book
2. Weekly Progress report
3. Final report
c. Evaluation format duly filled in by the Mentor certifying the performance of the
candidate “Satisfactory”. ( See Annexure I C)
d. Evaluation format duly filled in by the faculty coordinator deeming the performance of
the candidate “Satisfactory”.
e. All of the above evaluations should be „Satisfactory‟ for qualifying the Project to be
„Satisfactory‟ and „Accepted‟.

Sanction

In case the student does not fulfill all the conditions mentioned above, the “We Care” Winter Internship
will need to be repeated. The decision of the Dean, SBM will be final in this regard.

5. Policy of Non Disclosure

Application

Organisations have some confidential information which they might have to share with the student
interns for professional reasons. The information and the trust of the Organisations have to be
maintained, and thus no information should be shared with any external parties, without the
Organisation‟s prior permission.

Purpose

The aim is to maintain the trust and confidentiality of information provided by the organisations to the
student interns.

Sanction

Non compliance to this rule will result in strict action being taken against the student intern. The matter
will be escalated to the Dean, School of Business Management (SBM) or Vice Chancellor (VC),
SVKM‟s NMIMS .

6. Policy for Issuance of Certificate

Application

It is mandatory for all student interns to produce the Completion Certificate from their respective
organisations. The responsibility of ensuring the issuance of Completion Certificate by the organisation
where the student intern is placed rests solely with the Interns. The School of Business Management will
have no part to play in this regard.

However, students have to request the respective organisations for the same on due completion of the
project. Non–issuance will lead to the internship being deemed as Non Satisfactory.

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 7. Policy for Attendance

100 per cent attendance is compulsory.

Purpose

The purpose of a mandatory 100% attendance is to make the interns accountable to their projects and
instill a discipline. Moreover, it also prevents maligning of the reputation of the institute due to a few
miscreants.

Sanction

Failure to adhere to the minimum attendance requirement will lead to strict action by the institute
including debarment from promotion to next year.

8. Policy for Holidays

Application

Interns are entitled to the official holidays as declared by the concerned organisation.

9. Policy for Leave

Emergency / Sick Leaves:

In case of emergency/sickness please inform
1. The On-field Supervisor/Mentor and the faculty coordinator either by mail/sms/telephone.
2. The student needs to submit a hard copy of the medical certificate from a valid medical
practitioner within 2 working days to the on-field supervisor.
3. After the completion of the internship period, the student intern has to furnish the above
mentioned document to the We Care Team. The student has to submit a formal letter
addressed to the Dean mentioning the cause of absence, and the medical certificate duly
signed by the On-field supervisor.

The student will have to compensate the loss of days of field work due to emergency/sickness by
interning with the Center for Sustainability Management & Social Entrepreneurship, NMIMS

10. Policy for Grievance Redressal:

In case of any grievances with the organisation during the project, the concerned interns are
required to report the same to the following authorities in the below mentioned sequence:

Faculty Coordinator

Mrs Chandrani Ganguli, Community Development Officer, Social Enterprise Cell :

chandrani.ganguli@nmims.edu

Dr. Meena Galliara, Chairperson, Social Enterprise Cell: galliara@nmims.edu; galliara@gmail.com

Mrs Sujata Mukherjee, Assistant Professor & Faculty in charge Social Enterprise Cell
sujata.mukherjee@nmims.edu
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 11. Policy for Performance Assessment

There are 2 modes for performance assessment:

1. Performance of the interns will be assessed by their respective organisations

2. Performance will also be evaluated through submission of the written report. In addition to this
the student may be required to present his learning through „Poster Presentation‟ or any other
format as decided by the institute.

The means for performance assessment are:

1. Quality and Quantity of work done as part of the project.

2. Reports submitted
3. Certificate of satisfactory completion of the project from the organisation in which the student is
placed.

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 Annexure I (A)

SVKM’S NMIMS
School of Business Management

DAILY LOG BOOK FORMAT

1. Name: _________________________________
2. Roll No: ____________________________________
3. Name of the NGO:
__________________________________________________________________
4. Title of the project:
__________________________________________________________________

Signature of the On- Suggestions /

Entry Exit Comments
Date Task undertaken Field Mentor /
Time Time
Supervisor

02-01-2012

04-01-2012

21-01-2012

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 Annexure I (B)

SVKM’S NMIMS
School of Business Management

WEEKLY REPORTING

Weekly Report – We Care ORGANISATION Winter Internship

Period: 02-01-2012 to 07-01-2012

Name of the Student

Roll No
Division

Name of the Organisation

Name of the Supervisor/Mentor
Name of the Alumni Facilitator

Project Title

No of Hours Spent in the Week

Tasks Completed in the Week
Outcome of the Task

Tasks to be completed in the next week

Signature of the Mentor

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 Annexure I (C)

COMPLETION CERTIFICATE

( Take this certificate on the organisation’s letter

head

Certified that Mr./Ms___________________________________________________________

placed as an intern in our organisation from Jan 2, 2012 to Jan 21, 2012 completed /not completed the

internship satisfactorily.

Name of NGO Mentor: _______________________________________________________________

Signature of Mentor: _________________________________________________________________

Date: _________________________________________

Stamp of the Organisation: