Dear Employee,

This document will provide you an overview of the activities to be completed till your Last Working
Day (LWD) in UST Global. Please complete these actions and adhere to the time lines for ensuring
a smooth exit from the organization.

1. ACTIONS TO BE COMPLETED BEFORE LWD

ACTIONS
Submit your Timesheet (in OptimUST)
Submit your pending Absence & Work from Home
requests (if any) in Fusion HRMS and get it approved
Submit requests for all pending Allowances (Night
Shift, On Call & Weekend) if any and get it approved
Any pending salary or other allowances
Upload your Optional Allowances (Only LTA) in
ADP ESS portal.
Upload your Investment Proof documents (Income
Tax Proof Submission) in ADP ESS portal
Upload your Investment Proof & LTA Documents
REMARKS
For correct F&F settlement
For correct F&F settlement
For correct F&F settlement
Communicate with HR Payroll team
Submit the hard copies to Location HR
POCs
No hard copies to be submitted.
The upload window is open from 01st to
15th of every month in ADP portal.
Please ensure that you upload the
documents within the specified time. In
case of any challenge, write to
HRpayroll@ust-global.com

2. SALARY ON HOLD
Your salaries of the month of relieving and the immediate previous month will be held to ensure
proper settlement of dues. This will be credited along with your Full and Final Settlement. The Full
& Final Settlement will be credited to your salary account, on or before 18th of the subsequent
month after Last Working Day.
3. ILLUMINUS PORTAL REGISTRATION (ALUMNI PORTAL)

All relieving documents will be provided through IlluminUS, the Alumni portal of UST Global.
Therefore, please ensure that you register at IlluminUS for downloading your separation
documents.

Click below to register in IlluminUS by using your Personal Email ID

https://illuminus.ust-global.com
Click below for User Manual for IlluminUS
https://ustglobal.sharepoint.com/teams/HR-Home/User%20Manuals/User%20Manual-
IlluminUS.pdf

LOCATION DOCUMENT SCHEDULE

IlluminUS Acknowledgement letter On your last working day (by 10.00 PM IST)
IlluminUS Experience letter and F&F Within 15 working days from your last
Settlement Statement working day.
Note: Please write to HRSolutions@ust-global.com in case of any challenge in registering in
IlluminUS portal.
4. UPDATE YOUR DETAILS FOR FUTURE COMMUNICATION

UPDATE IN FUSION HRMS

Where to update Fusion- (Kubera-Quick Link – Talent Management-System-Me-Contact
Information)
What to update Mailing Address,
Personal Email ID
Contact Number

5. EMPLOYEES HAVING STOCK OPTIONS

Employees resigning from the organization and who have outstanding Stock Options, will need to
apply and purchase the stock options within 90 days from the last working date. If not, all the
outstanding stock options will be cancelled.
If you have been issued with any employee stock options by UST Holding Ltd, which are vested
and outstanding with the company, you will need to apply to purchase/exercise those stock options
within 3 months from the last working date with the company. If not purchased within 3 months as
mentioned, all the outstanding stock options will be cancelled as per clause 5.6 (a) of the 2008 /
2016 Equity Incentive Plan as under;
Clause 5.6 (a): If the Participant is Terminated for any reason other than death, Disability or for
Cause, then the Participant may exercise such Participant’s Options only to the extent that such
Options are exercisable as to Vested Shares upon the Termination Date or as otherwise determined
by the Committee. Such Options must be exercised by the Participant, if at all, as to all or some of
the Vested Shares calculated as of the Termination Date or such other date determined by the
Committee, within three (3) months after the Termination Date (or within such shorter or longer
time period, not exceeding five (5) years, after the Termination Date as may be determined by the
Committee) but in any event, no later than the expiration date of the Options.

For any further queries on employee stock options/procedure to exercise stock options, you may
please write to optionhelpdesk@ust-global.com

6. GRATUITY

GRATUITY REMARKS
Eligibility Worked with UST as an employee for a minimum of 5 years
Payment Date Within 30 days from your Last Working Day
Mode of Payment Salary account
Actions No action required from employee’s side

7. CONTACTS FOR FUTURE

PURPOSE EMAIL ID TO CONTACT

Provisional tax statement (Form 12 B/ India.Payroll@ust-global.com or
Form 16) and Salary Slips Finance.Payroll@ust-global.com
Toll Free Number# 1800-102-2025
Provident Fund Transfer / Withdrawal My.support@adp.com,
sarathkumar.samraj@adp.com
In case of no response from ADP HRpayroll@ust-global.com
Other queries HRSolutions@ust-global.com
8. Earned Leave Balances Encashment

Your available ‘Earned Leave’ balances as on your last working day will be processed along with
your full and final settlement payment. The Earned leave will be process on your take home gross
salary basis.

9. CLEARANCE PROCESS
Your No Dues clearance page will be initiated 5 days prior to your LWD. You will receive a
‘Separation Check List’ email with further details to help you complete the clearance process for
a smooth exit from UST Global.