Republic of the Philippines

POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Office of the President / Executive Vice President / Vice President
Double-click this area to edit Office Name Annex A

PUPCTS No. 2019-000000

<Date>

EMANUEL C. DE GUZMAN, PhD

President
This University

Thru: MARISA J. LEGASPI, CPA [Note: Include VPF if financial

Vice President for Finance assistance is requested]
This University

Re: Application and Recommendation Letter

Dear President De Guzman,

In connection with the conduct of <Title of Seminar/Conference/Convention/Training/Course>,

organized by <Name of Company/Organizer> and to be held on <Date/s> in <City/Province>,
may we request for the issuance of a special order for the participation on official time of the
following employee/s in the said activity:

In what specific way/s will

Name of University Core Function/s (as
the participation of the
Official/ Faculty reflected in the
Position/ employee/s in the activity
Member/ employee’s IPCR or
Designation help improve the
Administrative office’s OPCR) that is/are
performance of the
Employee related to the activity
identified core functions?*
1.
2.
3.
(use other sheet if space is not enough)

[*Justification may also be in connection with the succession plan of the office]

(Note: Include this portion if financial assistance is requested)

Also, may we seek approval that the registration fee amounting to <amount> per head, including
actual traveling expense and/or per diem of each participant be borne by the University.

PAYEE details:
Name: <Company/Organizer> [Note: if financial assistance is
Office Address: requested] plus invitation letter
Tax Identification Number (TIN) – VAT or Non-VAT:
(if Tax exempt, please provide Certification of exemption)

For your approval, sir. Thank you very much.

Double-click this area to edit, PUP A. Mabini Campus, Anonas Street, Sta. Mesa, Manila 1016
Direct Line: 335-1752 | Trunk Line: 335-1787 or 335-1777 local 236 or 302
Website: www.pup.edu.ph | Email: yourofficeemail@pup.edu.ph
ISO 9001:2015 CERTIFIED
THE COUNTRY’S 1st POLYTECHNICU CERTIFICATE NUMBER: AJA18-0190
Very truly yours,

<SIGNATURE OVER PRINTED NAME

OF IMMEDIATE SUPERVISOR>
<Position/Designation>

I have diligently reviewed and evaluated the above-stated recommendation and found it
necessary and consistent with existing University rules and regulations.
I, therefore, recommend approval of the same.

Atty. JOANNA MARIE A. LIAO

Director, Human Resource Management Department

I have diligently reviewed and evaluated the above-stated request and recommendation.

<SIGNATURE OVER PRINTED NAME OF THE

SECTOR VICE PRESIDENT>
Sector Vice President

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