DRAFT

TESDA CIRCULAR
Subject: Implementing Guidelines on the Bottom-Up Page 1 of ____pages
Budgeting Projects for FY 2016 and thereafter Number, series of
Date Issued: Effectivity: Supersedes:
February 2, 2016 Immediately TESDA Circular No 15, series
2014

DBM-DILG-DSWD-NAPC joint memorandum Circular No.7 dated November 3, 2015

outlines the “Policy Guidelines and Procedure in the implementation of the Bottom-Up
Budgeting (BuB) Program for FY 2016 and thereafter.” This Circular covers supplemental
guidelines focusing on BUB Project jointly implemented by TESDA and LGUs.

Section 1. Objective

The project under the Bottom-Up Budgeting (BuB) have a three-fold objective of
increasing employability, enhancing social inclusion and creating jobs.

Section 2. Project Description

BUB Projects are project indentified by the Local Poverty Reduction Action Team
(LPRAT), taking into consideration the development needs of cities/municipalities as identified
in their respective local poverty reduction action plans (LPRAPs). As one of the participating
Agencies through which funding for BUB project will be allocated, TESDA shall implement
Provision of Skills Trainings.

Section 3. Definition of Term:

3.1 Bottom-up Budgeting (BuB) – is as approach to the preparation of agency budget

proposals, taking into consideration the development needs of cities/municipalities
as identified in their respective local poverty reduction action plans that shall be
formulated with the strong participation of basic sector organizations and other civil
society organizations.

3.2 BuB Project – refers to the various skill trainings indicated in the TESDA Menu of
Programs.

3.3 Civil Society Organization (CSO) Assembly – an inclusive meeting of all CSOs in
a city or municipality held at least once a year, during which CSO representatives to
the Local Poverty Reduction Action Team shall be elected. During election years,
CSO representatives to the Local Development Council (LDC) and other Local
Special Bodies (LSBs) shall also be elected during this assembly. The assembly
shall be facilitated by Provincial Focal Person and DSWD Personnel. Those elected
as representatives to the LPART, LDC and LSBs shall be accountable to and on
their action as representatives guided by the decisions and agreements of the CSO
assembly. They shall render regular report to the CSO assembly at the regular
meeting and thru letters or email when and where applicable.
 TESDA CIRCULAR
Subject: Implementing Guidelines on the Bottom-Up Page 1 of ____pages
Budgeting Projects for FY 2016 and thereafter Number, series of
Date Issued: Effectivity: Supersedes:
February 2, 2016 Immediately TESDA Circular No 15, series
2014

3.4 Community Mobilizers (CMs) – are DILG personnel responsible for mobilizing CSO
participation in the BuB program. They are primarily responsible for the conduct for
the CSO assembly.

3.5 Enhanced BuB Process – refers to the modified BuB planning and project
identification process that would be undertaken by municipalities that are part of the
KALAHI-CIDSS/National Community Driven Development Program of DSWD.

3.6 Good Financial Housekeeping – is conferred to local government units the

obtained an unqualified or qualified COA Opinion and have complied with the Full
Disclosure policy. It is a components of the Seal of Good Local Governance.

3.7 Local Development Fund – refers to 20% of the Internal Revenue Allotment to be
used for local development projects as prescribed by DILG-DBM JMC 2011-1

3.8 Local Poverty Reduction Action Plan (LPRAT) – the city/municipal plan which
contains programs and projects collectively drawn through a participatory process
by the LGU with CSOs and other stakeholders, and which will directly address the
needs for the poor constituencies and the marginalized sectors in the city or
municipality

3.9 Local Poverty Reduction Action Team (LPRAT) – the group to spearhead the
formulation and monitoring of the LPRAP.

Under the Regular BuB program , the LPRAT shall be composed of the following
members:

Chairperson : Local Chief Executive (LCE)

Co-Chairperson : A CSO representative elected by the CSO Assembly

Member :
Representatives from Government , to wit:

 Sangguniang Panlungsod/Bayan Member who is the Chairperson of the

Committee on Appropriation;
 Liga ng Barangay President;

 All local government department heads such as the Planning Officer, Budget
Officer, Fishery and Agriculture Officer, Social Welfare and Development
Officer, Health Officer, Public Employment service Office (PESO) Manager
and Tourism Officer;
 TESDA CIRCULAR
Subject: Implementing Guidelines on the Bottom-Up Page 1 of ____pages
Budgeting Projects for FY 2016 and thereafter Number, series of
Date Issued: Effectivity: Supersedes:
February 2, 2016 Immediately TESDA Circular No 15, series
2014

 Representatives of NGAs such as the DSWD municipal link/National

Community Driven Development Program area coordinator, the DILG
City/Municipal Local Government Operations Officer (C/MLGOO), the
Schools District Supervisor , Agrarian Reform Officer, DTI field officer
City/Municipal Environment and Natural Resource Management Officer
(CENRO), PESO representatives of DOLE and all Other NGA
representatives;

Representatives from CSOs (must be resident of the city or municipality), that

can come from the following groups/organizations:

 Pantawid Pamilya Parent-Leaders recognize by DSWD;

 DOH organized community health Teams;
 Parent-Teacher Associations;
 CSOs accredited by LGUs;
 CSOs accredited or organized by any NGA;
 Women’s group;
 Basic sector organization;
 Basic sector organization recognize by NAPC;
 Other community or grassroots organizations;
 In cities/municipalities where Indigenous Peoples (IPs) comprise over twenty
percent (20%) of the population, one of the elected representatives must
come from the IP sector;

A representative from a local business group or association

Elected officials at the national and local levels, including the barangay, their
immediate relatives (spouse, parent, sibling, child), and LGU employees are
ineligible to be elected as CSO representatives.

Replacement of CSO representatives in the LPART under the regular or

Enhanced process shall only be made when there is a vacancy as certified by
the MLGOO. The three CSO signatories shall choose from among the CSO
participants who attended the last CSO assembly to fill in the vacancy among
CSO representatives in the LPRAT.

The LPRAT under the regular or enhanced process shall always be

composed of an equal number of government (including the LCE) and basic
sector and civil society representatives. All CSO representatives should be
residents of the city/municipality. The LPRAT should also be composed of at
least 40% women.
 TESDA CIRCULAR
Subject: Implementing Guidelines on the Bottom-Up Page 1 of ____pages
Budgeting Projects for FY 2016 and thereafter Number, series of
Date Issued: Effectivity: Supersedes:
February 2, 2016 Immediately TESDA Circular No 15, series
2014
Replacement of CSO representatives in the LPART under the regular or
Enhanced process shall only be made when there is a vacancy as certified by
the MLGOO. The three CSO signatories shall choose from among the CSO
participants who attended the last CSO assembly to fill in the vacancy among
CSO representatives in the LPRAT.

The LPRAT under the regular or enhanced process shall always be

composed of an equal number of government (including the LCE) and basic
sector and civil society representatives. All CSO representatives should be
residents of

3.10 NAPC Provincial Focal Persons (PFPs) – refers to the CSO leaders or
representatives elected through a NAPC process who shall serve as the CSO
representative in the LPRAT. They shall also help monitor compliance with the
participatory elements of the BuB program and the implementation of BuB project.
They shall report directly to the NAPC Secretariat.

3.11 National Community Driven Development Program (NCDDP) – refers to the

DSWD manager poverty reduction program that seek to empower poor
communities to have better access to equality basic services and to participate in
more inclusive local planning, budgeting and implementation at the barangay level.

3.12 National Poverty Reduction Action Team (NPRAT) – composed of senior

officials of the BuB oversight and participating agencies. DILG shall serve as its
chair while DBM and NAPC shall serve as vice-chairs. It shall serve as a
coordinating body among the participating agencies where implementation issues
can be discussed and addressed.

3.13 NPRAT Technical Working Group (NPRAT TWG) – composed of designated

BuB focal persons (technical staff) from the BuB oversight and participating
agencies.

3.14 Participating Agencies – refers to the NGAs (DA- Including BFAR, DepEd, DOE,
DENR, DOH, DILG, DOLE, DSWD, DTI, DOT, NCIP and TESDA) and GOCCs
(NEA and PCA) through which BuB projects will be funded and implemented.

3.15 Regional Poverty Reduction Action Teams (RPRATs) – the group that shall
provide support and guidance to LGUs throughout the BuB process and make
decisions on implementation issues at the regional level, composed of the
following:

Chairperson: DILG Regional Director

Vice-Chairperson: DBM Regional Director
NAPC Secretariat Representative
 TESDA CIRCULAR
Subject: Implementing Guidelines on the Bottom-Up Page 1 of ____pages
Budgeting Projects for FY 2016 and thereafter Number, series of
Date Issued: Effectivity: Supersedes:
February 2, 2016 Immediately TESDA Circular No 15, series
2014

Member:
 Regional Director of BuB participating agencies (Assistant Regional Director as
alternates)
 Designated representatives of participating agencies that do not have regional
office
 All Provincial Planning and development Coordinators (PPDCs) in the Region.
 A NAPC Sectoral Representative (SR) as identified by the NAPC office of the
Vice-Chair for the Basic Sectors (must be residing in the region) and a Basic
Sector Council member selected from among Basic Sector council member in
the Region.
 All the NAPC Provincial Focal persons (PFPs) and their alternates who are
elected in the process facilitated by NAPC and the alternate representative
selected by the PFP. This does not refer to the elected members of the basic
sector council of NAPC at the national level. DILG shall serve as the secretariat
of the RPRAT. The Secretariat shall be composed of the DILG BuB Focal
Person, the Regional Coordinator and other personnel as maybe assigned by
RPRAT Chair.

3.16 RPART Technical Working Group – Composed of designated agency BuB focal
persons, the DILG BuB Regional Coordinator and the NAPC representative in the
RPRAT. It shall closely monitor the implementation of BuB project and coordinate
the conduct of related BuB activities.

3.17 Seal of Good Local Governance (SGLG) – is the scaled up version of the Seal of
Good Housekeeping. It is a recognition given to local governments for their good
performance in the areas of a) transparency and accountability in the use of public
funds; b) preparation for disasters; c) sensitivity to the needs of the needs of the
vulnerable and marginalized sector; d) attraction of investment and generation of
employment; e) maintaining security; and f) safeguarding the environment.

Section 4. Mode of implementation:

4.1 Based of JMC No. 7 Series of 2015 dated November 3, 2015 specifically provides
that in view of technical requirements and program design, the provision of skills
training shall only be implemented by TESDA, in collaboration with the LGUs
unless otherwise determined by the TESDA.

4.2 The LGU Training Center or any training provider with TESDA – registered programs
shall organize and conduct the training program in the locality. If there is no
available training provider, the TESDA Provincial/District Office may mobilize its
network of Technical-Vocational Institutions (TVIs).
 TESDA CIRCULAR
Subject: Implementing Guidelines on the Bottom-Up Page 1 of ____pages
Budgeting Projects for FY 2016 and thereafter Number, series of
Date Issued: Effectivity: Supersedes:
February 2, 2016 Immediately TESDA Circular No 15, series
2014

Section 5. Revision of Bottom-up Budgeting List of Projects

5.1 In the implementation of projects, LGUs may submit a revised detail , design,
specification and location as proposed in their LPRAT and project briefs under the
following conditions:

 The LPRAT has submitted a letter signed by the LCE and the 3 CSO
signatories to the implementing agency requesting for the revision of the
detail, design specification and location of the project.

 The implementing agency has determined that there is a justifiable necessity

for the revision of such details, design and specifications in order for the project
to be implemented within the fiscal year and approval of such has been
communicated in writing to the LPRAT.

Section 6. Funds Flow and Payment

6.1 The funds for the purpose shall be released to the concerned TESDA operating unit,
Subject to the following rules and regulation.

6.2.1 The TESDA–RO shall transfer or release the funds to concerned TESDA-
PO/DO for the implementation of the various project under the BuB
scheme.

6.2.2 The fund transferred shall be taken up by the TESDA-RO as Subsidy to

operating Units.

6.2.3 The fund transferred to the PO/DO shall be deposited to Current Account in
its authorized government depository bank. Said Operating Units shall
warrant that the aforementioned funds shall be allocated and used solely
and exclusively for the implementation for the approved list of BuB
project/s. This shall be a basis for the monitoring of the project and of
utilization and liquidation of funds.

6.2.4 Prepared and processing of payment under the BuB project shall be done at
the Provincial/District level. However, approval of the contract/s,
agreements, voucher and other related documents shall be in accordance
with the applicable TESDA Circular on the Delegation of Authority in the
Central, Regional and Provincial Office.

6.2.5 The Operating Unit shall maintain a separate subsidiary record for each
account.
 TESDA CIRCULAR
Subject: Implementing Guidelines on the Bottom-Up Page 1 of ____pages
Budgeting Projects for FY 2016 and thereafter Number, series of
Date Issued: Effectivity: Supersedes:
February 2, 2016 Immediately TESDA Circular No 15, series
2014

6.2.6 Within ten (10) calendar days of the month following the end of each, the
operating units shall submit the Report of Checks Issued and Cancelled
(RCIC) and the report of Disbursements (ROD) to cover the report on the
utilization of fund. Said report shall be approved by the Head of the
Operating Unit.

6.2.7 The Resident Auditor shall audit the disbursement in accordance with
existing COA rules and regulations.

6.2.8 The Provincial/District Office shall return TESDA-RO any unutilized balance
from the BuB funds upon completion of the project in compliance with
Section 99,PD 1445 and Executive Order 431 dated May 30, 2005.

6.2.9 The TESDA PO/DO shall facilitate the payment to the training provider only
upon submission of the required documents:

6.2.9.1 Billing Statement

6.2.9.2 MIS03-02 (Training and Employment Report) duly signed by

authorized officials of that training provider /LGU/NGO;

6.2.9.3 Daily attendance Sheet(for the duration of the training); and

6.2.9.4 Notarized Memorandum of agreement (MOA) between TESDA and

training provider/LGU/NGO, sample attached as Annex”A”and”A-1”.

6.2.9.5 Training Qualification map.

Section 7. Roles and Responsibilities

7.1 TESDA Central Office thru the office of the Director General for TESD Operations
shall:

7.1.1 Act as National Project focal Office in the implementation of BuB project;

7.1.2 Represent TESDA in the National Poverty Reduction Team (NPRAT)

meeting/workshops. Assign an alternate focal person (Director level).

7.1.3 The Regional Operations Staff (ROS) shall take the lead in the Over-all
monitoring and evaluation of project implementation in coordination with
other TESDA Operating units;
 TESDA CIRCULAR
Subject: Implementing Guidelines on the Bottom-Up Page 1 of ____pages
Budgeting Projects for FY 2016 and thereafter Number, series of
Date Issued: Effectivity: Supersedes:
February 2, 2016 Immediately TESDA Circular No 15, series
2014

7.1.4 Provide appropriate technical /administrative assistance to the

Regional/Provincial/District Office; and

7.1.5 Consolidate report and maintain relevant database.

7.2 TESDA Regional Office (RO) shall:

7.2.1 Over see the proper and timely implementation of the project in the
provincial/District level;

7.2.2 Designate a Regional BuB project focal and alternate;

7.2.3 The Regional Director or Assistant Regional Director and BuB designated
focal/alternate shall represent TESDA in the RPRAT meeting/workshop;

7.2.4 Consolidate monthly reports from the POs/Dos for submission to Central
Office;

7.2.5 Transfer fund of the approved budget to the concerned TESDA PO/DO for
the implementation of the project;

9.2.6 Submit monthly project status, physical and financial report every last
working day of the month to TESDA Central Office - Regional Operation
Staff (ROS) using google account https://goo.gl/5OR2li;

9.2.7 Submit quarterly report to DBM thru https://openbub.gov.ph/ per JMC 7

reporting schedule, and

9.2.8 Submit success stories/new articles of BuB Graduates to ROS every last
working day of the month.

9.3 TESDA Provincial/District Office shall:

9.3.1 Designate a Provincial/District BuB project focal;

9.3.2 Coordinate and inform the LGUs about the requirement for the
implementation of BuB Projects not later than march.

9.3.3 Coordinate and facilitate the signing of a MOA with the concerned LGU
regarding the entire project implementation including the recruitment
selection, orientation of trainees and post-training activities.

9.3.4 Provide technical assistance to the concerned LGUs in the preparation of

LPRAT and in the entire implementation of the project which includes
preparation and review of project proposals;
 TESDA CIRCULAR
Subject: Implementing Guidelines on the Bottom-Up Page 1 of ____pages
Budgeting Projects for FY 2016 and thereafter Number, series of
Date Issued: Effectivity: Supersedes:
February 2, 2016 Immediately TESDA Circular No 15, series
2014

9.3.5 In coordination with the LGU, identify training provider to implement the
selected training program/s;

9.3.6 Conduct regular project monitoring;

9.3.7 Submit to RO monthly project status, physical and financial accomplishment

supported by Audit Template and MIS 03-02 every 25th days of the month;

9.3.8 Submit success stories/ new articles of BuB Graduates to the regional Office
every 25th day of the moth.

9.4 The LGU shall:

9.4.1 Assign permanent BuB focal;

9.4.2 Prior to implementation submit to TESDA Provincial/District Office the

Documentary requirements as follows.

1. Memorandum of Agreement
 Institution-Based (Annex A)
 Community-Based (Annex A-1)
2. Project Proposal (Annex B)
3. Project Brief (Annex B-1)
4. Training Qualification Map (Annex C)

9.4.3 Organize/Conduct (if applicable) the approved training program/s in

coordinate with the concerned TESDA Provincial/District Office including
recruitment selection, monitoring of training , post training activities and
project documentation;

9.4.4 Provide LGU counterpart per TESDA Menu

Section 10. Use of the 3% BuB Implementation, Monitoring and Evaluation Fund

10.1 Funding support for the implementation, monitoring and evaluation of BuB projects
has been provided to participating agencies. These funds can be used for:

 Engagement of personnel (consultants, contract-of-service or job orders) to

assist in the provision of technical assistance to local governments in the
implementation, monitoring and evaluation of the BuB projects;
 TESDA CIRCULAR
Subject: Implementing Guidelines on the Bottom-Up Page 1 of ____pages
Budgeting Projects for FY 2016 and thereafter Number, series of
Date Issued: Effectivity: Supersedes:
February 2, 2016 Immediately TESDA Circular No 15, series
2014

 Conduct of activities in support of the implementation, monitoring and

evaluation of BuB projects, such as coordination meetings/workshops, capacity
building, technical assistance, field validation, and other related activities; and

 Engagement of 3rd party external monitors to monitor the implementation of the

BuB Projects.

Section 11. Monitoring, Evaluation and financial Reports

11.1 The TESDA RO shall submit the following to the Central Office though the Office of
the Deputy Director General for TESD Operations for monitoring purposes:

11.1.1 BuB Monthly Status Report thru Google account https://goo.gl/5OR2li; and

11.1.2 Quarterly Monthly Report as provided by the DBM to be submitted every

end of the month following the quarter https://openbub.gov.ph/ per JMC 7
reporting schedule;
 April 1-21 – 1st quarter report
 July 1-21 – 2nd quarter report
 October 1-21 – 3rd quarter report
 January 1-21 – for the 4th quarter report and consolidated annual report
of the previous year

11.1.3 ROS shall validated the ARO quarterly progress reports through the online
reporting system within two weeks of the ARO online submission;

11.1.4 The progress status reports submitted by the agencies will be publicly
viewable on the OpenBuB Portal five weeks after the end of every quarter;
and

11.1.5 The RPRAT shall meet every quarter to review the submission of LGU
reports and the status of project implementation.

11.2 TESDA shall submit a final report to the Office of the President after the completion
of the project.

This Circular takes Effect as indicated and shall supersede any issuance inconsistent
herewith.

SEC. IRENE M. ISAAC

Director General