Annex 2.1 - Contingency Planning Template - Schools 1 SJES SAn Antonio

Annex 2.
1: Contingency Plan Template for School Version: 2

Date: 27 August 2019
TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE
School Name: BANGCOL ELEMENTARY SCHOOL
School ID: 106976
INFRASTRUCTURE
No. of Classrooms
Type of Building Current Status of

Year Constructed Source of Funding
Building
Instructional rooms
(Acad/Non-acad)
Deloso Type Needs major

1998 DepEd Budget 4
Building repair
1
Annex 2.1: Contingency Plan Template for School Version: 2
Needs major
Diaz Building 1997 DepEd Budget 4
repair
Magsaysay Needs major
1996 DepEd Budget 2
Building repair
TOTAL
Prepared by:
FREDIE M. SISON
Property Custodian
Instructions:
This template should be filled-out by the Property Custodian.
Type of Building - include all types of builing like Marcos Type, Bagong Lipunan School Building (BLSB), Gabaldon, JICA
Year Constructed - specific year when the building was constructed
Source of Funding - includes all sources of funds (e.g. DepEd, LGU, Private Donors, others - specify)
Current Status of building - includes dilapidated, for repair, for demolition, etc.
2
NON-INFRASTRUCTURE
No. of Classrooms
No. of Furniture
No. of DepEd
No. of
Computerization
Blackboards
Package (DCP)
Non-instructional
Arm Chair Desk Chair Teacher’s Table
rooms
1 2 ( Batch 26 and 29) 7 27 9 66 1
3
1
Noted by:
BENJIE M. MERZA
School Head
hool Building (BLSB), Gabaldon, JICA Building, PPP Building, etc.
s, others - specify)
4
No. of Learning
Resources
Teacher’s
Chair
5
6
TEMPLATE 2A: BASELINE DATA ON LEARNERS
School ID: 106976
Number of Learners
(As of June 2019 )
Grade Level Number of Learner with Disability

Male Female Total
Visually Hearing Learnng Intellectual
Impaired Impaired Disability Disability
KINDER 13 7 20 0 0 0 0
1 10 8 18 0 0 0 0
2 7 10 17 0 0 0 0
3 8 5 13 0 0 0 0
4 12 9 21 0 0 0 0
5 5 5 10 0 0 0 0
6 6 12 18 0 0 0 0
GRAND TOTAL 61 56 117 0 0 0 0
Prepared by: Noted by:

SALOME M. MESIA BENJIE M. MERZA
SDRRM Coordinator Principal I
Instructions:
This should be accomplished by the SDRRM Coordinator with the School Head.
Number of Leaners - It should be based on the current enrollment of the school of the current year.
Number of learner with disability - Add more column depending on the data of disability of the school.
TEMPLATE 2B: BASELINE DATA ON PERSONNEL

School ID: 106976
Number of Personnel
(As of DECEMBER 2019)
Teaching
No. of Person with Disability
Personnel
Female Total Male
Others Others
Visually Hearing
Male (Please (Please
Impaired Impaired
specify) specify)
1 7 8 0 0 0 0 1

SDRRM Coordinator School Head
Instructions:
This should be accomplished by the SDRRM Coordinator with the School Head.
Number of Personnel - It should be based on the current enrollment of the school of the current year.
Number of person with disability - Add more column depending on the data of disability of the school.
ility
Others
(Please
specify)
0
0
0
0
0
0
0
0
Non-Teaching Personnel
No. of Person with Disability

Female Total
Visually Hearing Others Others
Impaired Impaired (Please specify) (Please specify)
0 1 0 0 0 0
TEMPLATE 3: HISTORICAL DATA ON DISASTERS
Name of School: BANGCOL ELEMENTARY SCHOOL

School ID: 106976
EFFECTS ON:
AFFECTED POPULATION
INFRASTRUCTURE NON-INFRASTRUCTURE
Incident Name Date of No. of Non- No. of Damaged Estimated Total

Type of Incident No. of Instructional No. of Damaged No. of Damaged Other effects/damages
Occurence Instructional No. WASH Facilities DepEd Cost of Damage
No. of Learners No. of Personnel Classrooms School Learning
Classrooms Computerization
Furniture Resources
Project (DCP)
Minor Major Totally Minor Major Totally Minor Major Totally
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Remarks: Data is based on historical RADaR reports and other official documents

Instructions:
This template should be accomplished by the SDRRM Team and School Head.
Incident Name - specific name of the hazard or disaster (e.g. TY Ompong, TD Ineng, Magnitude 6.5 Earthquake in San Julian, Eastern Samar).
Type of Incident - choose among the following: Tropical Cyclone, Armed Conflict, Fire, Landslides, Earthquake, Volcano Eruption, Others (please specify).
Date of Occurrence - specific date when the incident happen.
Affected Population - based on the existing or historical record of the school visa via the date of occurrence of the incident.
Infrastructure ad Non Infrastructure - quantity of damage per incident.
Instructional classrooms - includes all academic rooms used by the learners.
Non-instructional classrooms - includes all non-academic rooms like Canteen, Library, Faculty Room, etc.
DCP - it should be per computer set (if possible).
Estimated Total Cost of Damage - based on the existing and historical record of the school.
13
TEMPLATE 4: CAPACITIES AND VULNERABILITIES

School ID: 106976
Key Areas for

Details Capacities Gaps
Preparedness
1. Understanding of Hazards and its
Orientation 8
characteristics
Conduct Student Led

2. Conduct of Risk Assessment School Watching and 8
Risk Understanding Hazards
Meeting with
3. Planning and undertaking actions based on
Teachers, partners 8
risk assessment results
and stakeholders
Contingency Plan and 1. Contingency Plan Include in SIP 8

Dissemination 2. IEC
Reproduce, Post
1. Understanding of advisory including warning
Warning Signages and 8
signals
devices
2. Understanding and implementation of DO 21 Orientation,

Communication 8
s.2015 Seminar/LAC Session
1
Communication
Key Areas for Date: 27 August 2019
Preparedness
Seek for Donors,
3. Equipment Sponsors/MOOE 8
Fund
1. Division Office 8
2. P/M/CDRRMC
Include the School in

different activities and
3. LGUs program of the 8
different
organizations.
Coordination
Include the School in

different activities and
4. Partners program of the 8
different
organizations.
5. DepEd CO
Prepare and produce

1. Monitoring of
necessary papers
preparedness/contingency 8
needed by the
plan of school
monitoring team.
Monitoring
Preparedness
2. Monitoring of hazard
situation, including School Led watching
8
communicating with Hazard.
school officials, district/division office and LGU
Monitoring 3. Monitoring RADaR

completion, validation and Submit Immediately
8
submission to Central when needed.
Office
4. Monitoring of
Monitor needs for
implementation of support 8
learning continuity.
for learning continuity
3
Monitoring

Preparedness
5. Tracking of Learners and personnel Home Visitation 0
Connect to different
6. Transportation 8
stakeholders.
Meeting with the

1. Interface among offices within the school different organizations 8
and club.
Tap the different

2. Existence of DRRM Team organizations and 8
clubs in school.
Convergence
Lead the School with
different practices and
3. Command System 8
training regarding
DRRM.
Communicate with
4. Twinning with other divisions 8
other schools.
1. Implement and monitor Temporary Learning Share knowledge
8
Spaces (TLS) regarding TLS.
Collect Stocks of
2. Buffer stocks for learning materials 8
Learning Materials.
Share knowledge
3. Alternative Delivery Modes 8
regarding ADM.
4
Preparedness
Seek for proper

4. Psychosocial Support Authority Regarding 8
Psychosocial/
Charge to School
5. Emergency School Feeding Feeding 8
Program/Donors
Seek
6. Learner's Kits Donors/Sponsors/Fu 8
nd
Seek
7. Teacher's Kits Donors/Sponsors/Fui 0
nd
Support for Learning
Continuity Seek
8. Hygiene kits Donors/Sponsors/Fu 0
nd
Seek for proper

9. Provision of Water Sanitation and Hygiene
Authority Regarding 8
services
Psychosocial/
Update Data on
Learners and
10. Updated disaggregated data on learners and
Masterlist of Students
master list of students in school and alternative 8
in School with the
learning schools (ALS)
help of ICT
Coordinator.
5
Preparedness
Tap the different
11. Clean up drives organizations and 0
clubs in school.
12. Signed memorandum of agreement (MOA)

Seek for different
with private enterprises for emergency purchase 8
stakeholders.
1. Signed memorandum of agreement (MOA)

between LGU and school on the use of schools Communicate with
8
as evacuation center including the roles and LGU and NGOs.
responsibilities of both institutions;
2. Repair, maintenance and replacement of

Communicate with
schools identified as evacuation center by the 8
LGU and NGOs.
LGU
Support for Schools

used as Evacuation
Centers
6
Preparedness
Always orient all
3. Resumption Strategies including assessment
concerns regarding 8
of readiness of the schools
DRRM.
Support for Schools
used as Evacuation 4. Establish functional referral pathways to Equip with
Centers respond to child protection concerns using the PNP.DRRM,BFP and 8
existing PNP and DSWD operational guidelines DSWD Guidelines.
8. Feedback mechanism to report gaps in the

delivery of services, grievances and other needs Conduct Assessment 8
to improve education interventions
9. Twinning of schools for teacher-volunteers for

Involve Teachers and
deployment in the affected schools that need 8
Organizations.
additional volunteers
10. LGUs preposition additional Temporary Share knowledge
8
Learning Spaces (TLS) regarding TLS.
Conduct Quarterly
1. Regular conduct of drills 8
NSED/Fire
Post different
2. Existence of protocols – command system, signages, Evacuation
8
Drills evacuation route, safe place, family reunification Plan and Evacuation
Route
3. Coordination with and participation of Proper orientation an

parents, relevant agencies and partners during dinformation 8
drills dessimination.
7
Preparedness
Fund Sources
Prepared by: Noted by

Instructions:
This template should be accomplished by SDRRM Team with the School Head.
Each item should include brief explanation of the school current activities or programs.
Capacities - include the strengths, attributes and resources available within school to manage and reduce disaster risks and streng
Gaps - challenges and/or problems incounter by the school that affects the capacity to respond during emergencies.
Vulnerabilities - it can be determined by physical, social, economic and environmental factors or processes which increase the susc
8
Vulnerabilities
9
Vulnerabilities
10
Vulnerabilities
11
Vulnerabilities
0
12
Vulnerabilities
13
Vulnerabilities
14
Vulnerabilities
15
Vulnerabilities
ce disaster risks and strengthen resilience.

emergencies.
es which increase the susceptibility of an individual, a community, assets or systems to the impacts of hazards.
16
Version: 2
Annex 2.1: Contingency Plan Template for School Date: 27 August 2019
TEMPLATE 5: HAZARD PRIORITIZATION

School ID: 106976
Probability Impact Average

Hazard Rank
Rate Remarks Rate Remarks (P+I)/2
Earthquake 4 1 2.5 1
Typhoon 3 1 2 2
Flood 2 1 1.5 3
Fire 1 1 1 4
Prepared by: Noted:

Instructions:
This template should be accomplished by the SDRRM Team with the School Head.
Hazard - List all the possible hazards that may affect your schools and divisions. (e.g. flood, tropical cyclone, armed conflict, fire, eart
Rate the probability using the below scale. Indicate the important details on hazard occurrence in the Remarks Column.
Rate the Impact column based on the possible scale below. Indicate important details in the Remarks column.
Version: 2
Average - calculate by adding probability and impact and divide by two.

Rank - rank the hazards with the highest average as 1, the second highest average as 2, and so on. The highest average will be the pr
Version: 2
med conflict, fire, earthquake, etc.)

Version: 2
average will be the priority for Contingency Planning.

Version: 2
Annex 2.1: Contingency Plan Template for School
TEMPLATE 6.1 : ANATOMY OF THE HAZARD

School ID: 106976
Hazard: EARTHQUAKE
Existing Mitigating
Root Causes Early Warning Signs Triggering Factors
Measures
Sudden release of energy Watch or listen for 1. Gravitational pulls of There is no mitigation
causes the seismic waves earthquake reports. the sun and moon on the measures for earthquakes.
that make the ground Earth. We simply can't mitigate
shake. 2. Fault zone environ - earthquakes with the
mental factors. current available technologies.
The thunderstorms
convert the moisture into We can't simply mitigate
Without proper
heat. The heat causes typhoons because it a natural
communication of
more air to flow to the calamity but through proper
Watch or listen for between contingencies
centre of the storm information gathering and
typhoon reports. may result to a worst
causing evaporation.All preparedness of everyone less
outcome in dealing with
the heat and air flow casualties or zero casualties
the disaster.
toward the eye creating may attain.
the typhoon.

Version: 2
Instructions:
This tempalte should be accomplished by the SDRRM Team with the School Head.
Hazard - it should be the Rank No. 1 in the Template 5.
Root Causes - describe the root causes of hazard.
Early Warning Signs - describe the indicators to initiate action.
Triggering Factors - describe the factors that turn the hazard into a disaster or crisis.
Existing Mitigating Measures - describe the mitigating measures of the school to address the hazard.
Version: 2
nologies.
Version: 2
TEMPLATE 6.2: CONFLICT ANALYSIS: STAKEHOLDER ANALYSIS – POSITIONS, INTERESTS, NEEDS

School ID: 106976
Actors Positions Interests Needs
Brgy. Capt. Brgy. Leader Peace & Order Partners

MDRRM MDRRM Leader Safety Partners
BDRRM BDRRM Chairman Search and Rescue Partners
Remarks: Fill-up only when the top priority hazard is armed conflict.

Instructions:
Actor - groups involved in the armed conflict (e.g. AFP/PNP, NPA, BIFF), which include groups which are secondary and tertiary play
conflict (i.e. not directly involved, but affected by the conflict like learners and school personnel)
Positions - what the actors say they want
Interests - what the actors really want
Needs - what the actors must have
Version: 2
Means of Influence/Power - sources of power and influence (e.g. resources like money, land, arms, networks, political power) that the
conflict to attain their positions, interests, and needs
Willingness to Negotiate - openness of the actor to talk, settle the conflict, and reach an agreement
Version: 2
Means of
Willingness to Negotiate
Influence/Power
Resources YES
Resources YES
Resources YES
are secondary and tertiary players in the

Version: 2
etworks, political power) that the actor has and uses in the
Version: 2
TEMPLATE 7: SCENARIO BUILDING

School ID: 106976
Hazard: TYPHOON
SITUATION BAD WORSE
DESCRIPTION OF EVENT 5.2 6.2
IMPACT ON HUMAN LIVES

No. of Death/s 0 2
No. of Injury/ies 0 15
Percentage of Displacement/s 0
AFFECTED POPULATION
No. of Learners 0 38
No. of Teaching Personnel 0 5
No. of Non-teaching Personnel 0 1
EFFECTS ON
Learners None Fear
Teachers None Worry
Educational Continuity None Yes
Instructional Classrooms None Serviceable
Non-instructional Classrooms None Serviceable
WaSH Facilities None Unserviceable
Perimeter Fence and Gate None Serviceable
School Furniture None Unserviceable
Books and Instructional Resources None Serviceable
DepEd Computerization Packages None Serviceable
Power Lines None Serviceable
Water Utilities None Serviceable
Roads and Bridges None Serviceable

Instructions:
Description of the Event - provide brief descirption of the hazard. (How it will occur?).
Version: 2
Impact on human lives - Based on the capacity of the school, the team should estimate
the number or percentage of the death, injury and displacements. It can also based
from the LGU Contingency Plan.
Affected population - Based on the current data or existing records of the school.
Effects on - Based on the capacity of the school, the team should provide brief
statements of the following items (answerable by what). It can also based from the
LGU Contingency Plan.
Version: 2
WORST
7.2
10
35
89
11
1
Trauma
Anxiety
No
Unserviceable
Unserviceable
Unserviceable
Serviceable
Unserviceable
Unserviceable
Unserviceable
Unserviceable
Unserviceable
Unserviceable
BENJIE M. MERZA
School Head
How it will occur?).

Version: 2
team should estimate
nts. It can also based
s of the school.
provide brief
also based from the
Version: 2
TEMPLATE 8: RESOURCE INVENTORY AND NEEDS PROJECTION

School ID: 106976
Hazard: TYPHOON
A. Human Resources
Projected Needs
(e.g. training needs)
Write N/A if not needed
No. of
Capacity
Human Resources staff/persons
(certifications, skills, etc.)
available No. of staff
Cost for
needing
Training
training
Internal
(e.g. GCs, Teachers, Staff, etc.)
School Head PFA (Phsychological Fisrt Aid) 1 3 540
SDRRM Coordinator Contingency Planning 1 5 900
External Resources
(e.g. Partners, PNP, BFA etc.)
B. Equipment
Projected Needs
Equipment/Supplies Condition
(e.g. fire extinguishers, body board, (e.g.fully functional, 1 Units available
siren, comms radio) nearing expiry, etc.)
Version: 2
Equipment/Supplies Condition
(e.g. fire extinguishers, body board, (e.g.fully functional, Units available
Units Needed Unit Cost
siren, comms radio) nearing expiry, etc.)
Spine Board None 0 1 5,000

Fire Extingusher Expired 1 9 7,000
Comm. Radio None 0 9 8,000
2
Version: 2
C. Learning Resources
Available Needed
Grade Level Title Language Quantity Quantity
MTB Tagalog 15 6
Filipino Tagalog 18 3
Mathematics Tagalog 12 9
Grade 1 Araling Panlipunan Tagalog 17 3
ESP Tagalog 15 6
Music & Arts Tagalog 0 21
PE Tagalog 0 21
MTB Tagalog 23 0
Grade 2 Araling Panlipunan Tagalog 21 0
ESP Tagalog 23 0
MAPEH Tagalog 23 0
English English 23 0
MTB Tagalog 19 0
Araling Panlipunan Tagalog 19 0
Grade 3
ESP Tagalog 19 0
MAPEH Tagalog 19 0
Science Tagalog 10 8
Mathematics English 15 6
ESP Tagalog 25 3
Grade 4
3
Version: 2
Grade 4
MAPEH Tagalog 15 0
Science English 30 6
EPP Tagalog 15 0
ESP Tagalog 15 6
Grade 5
MAPEH Tagalog 18 3
EPP Tagalog 0 21
ESP Tagalog 13 8
Grade 6
MAPEH English 13 8
TLE English 9 12
Prepared by: Noted:

Instructions:
This template should be accomplished by SDRRM Team with the School Head based from the current records.
4
Version: 2
Possible sources
of funding
(MOOE, SEF,
Timeline
Local DRRM
Fund, Partners,
etc)
MOOE November
MOOE November
Possible sources
of funding
(MOOE, SEF, 5
Timeline
Local DRRM
Fund, Partners,
Version: 2
Possible sources
of funding
(MOOE, SEF,
Timeline
Local DRRM
Fund, Partners,
etc)
Partners June - March

Stakeholders June - December
MOOE June - March

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Annex 2.

1: Contingency Plan Template for School Version: 2

TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE

School Name: BANGCOL ELEMENTARY SCHOOL

School ID: 106976

Type of Building Current Status of

Deloso Type Needs major

1 2 ( Batch 26 and 29) 7 27 9 66 1

hool Building (BLSB), Gabaldon, JICA Building, PPP Building, etc.

TEMPLATE 2A: BASELINE DATA ON LEARNERS

School Name: BANGCOL ELEMENTARY SCHOOL

School ID: 106976

Grade Level Number of Learner with Disability

Prepared by: Noted by:

TEMPLATE 2B: BASELINE DATA ON PERSONNEL

School Name: BANGCOL ELEMENTARY SCHOOL

Prepared by: Noted by:

SALOME M. MESIA BENJIE M. MERZA

No. of Person with Disability

Name of School: BANGCOL ELEMENTARY SCHOOL

Incident Name Date of No. of Non- No. of Damaged Estimated Total

Prepared by: Noted by:

SALOME M. MESIA BENJIE M. MERZA

School Name: BANGCOL ELEMENTARY SCHOOL

Key Areas for

Conduct Student Led

Contingency Plan and 1. Contingency Plan Include in SIP 8

2. Understanding and implementation of DO 21 Orientation,

Include the School in

Include the School in

Prepare and produce

Monitoring 3. Monitoring RADaR

Annex 2.1: Contingency Plan Template for School Version: 2

Meeting with the

Tap the different

Seek for proper

Seek for proper

12. Signed memorandum of agreement (MOA)

1. Signed memorandum of agreement (MOA)

2. Repair, maintenance and replacement of

Support for Schools

8. Feedback mechanism to report gaps in the

9. Twinning of schools for teacher-volunteers for

3. Coordination with and participation of Proper orientation an

Prepared by: Noted by

SALOME M. MESIA BENJIE M. MERZA

ce disaster risks and strengthen resilience.

TEMPLATE 5: HAZARD PRIORITIZATION

School Name: BANGCOL ELEMENTARY SCHOOL

Probability Impact Average

Prepared by: Noted:

SALOME M. MESIA BENJIE M. MERZA

Average - calculate by adding probability and impact and divide by two.

med conflict, fire, earthquake, etc.)

average will be the priority for Contingency Planning.

TEMPLATE 6.1 : ANATOMY OF THE HAZARD

School Name: BANGCOL ELEMENTARY SCHOOL

Prepared by: Noted by

SALOME M. MESIA BENJIE M. MERZA

TEMPLATE 6.2: CONFLICT ANALYSIS: STAKEHOLDER ANALYSIS – POSITIONS, INTERESTS, NEEDS

School Name: BANGCOL ELEMENTARY SCHOOL

Actors Positions Interests Needs

Brgy. Capt. Brgy. Leader Peace & Order Partners