Subject: Event Proposal: One Step One Hope

Dear Mr. Aiman,

I am writing this email to seek out for your approval for our organization project. We plan to
conduct a “One Step One Hope” event on 7th December 2019 in conjunction with World Cancer
Awareness Week. The objective is to raise fund and create awareness among the staff in our
organization. The selected venue is at Dataran Merdeka.
The main activity for this event is “Charity Run”. Zumba will be held before the run and lucky
draw will be after the run. The participants are divided in four category that is kid, teenagers,
adult and veteran.
For the funding, we hope that the organization will provide RM10,000 and we plan to secure
RM20,000 through sponsorship. The budget’s detail will be sent to you once we get your
approval.
I will be the event manager and will ensure the event went smoothly. Miss Joyce, our team
leader suggest to set up three committees namely the Financial Committee, Marketing
Committee and IT Committee. We will update you the specific duties after our next meeting.
Once the project is approved, we will discuss again about the event’s detail. We look forward
for your positive response.

Best regards,
Siti Aini
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