PHILIPPINE SPORTS

COMMISSION

OPERATIONS MANUAL
 TABLE OF CONTENTS

I. Introduction 1
A. The Agency 1
B. General Objectives 1
C. Terms and Acronyms 2

II. System of Amendment and Revision 2

A. Responsibility of content, issue and revision 2

III. Organization and Responsibilities 3

A. Organizational Structure 3
B. Responsibilities and Duties 3
B.1. National Sports Associations Affairs Office 3
B.2. Sports Science Center 4

IV. Operational Control and Supervision 4

A. Roles and Functions 4
a. Chairman III 4
b. Commissioners 5
c. Executive Director 5
d. Deputy Executive Director III 6
e. Division Chief 6
i. Chief Administrative Officer 6
ii. Chief Administrative Officer (Budget Officer V) 7
iii. Chief Accountant 7
iv. Chief Sports and Games Regulation Officer 7
v. Project Development Officer V 8

V. Operating Procedures 8
A.1. National Sports Associations Affairs Office 8
A.1.1. For PSC Board Decision 8
Financial Assistance for Events
Financial Assistance for Purchase of Supplies and Equipment
A.1.2. Travel Tax & Terminal Fee Exemption 10

A.2. Sports Science Center 11

B.1. Health Care 11
B.2. Pre-Participation Physical Examination (PPPE) 12
B.3. Emergency Services 13

VI. Appendices 14
A. Revision Form 14
B. List of NSAs 15
 I. INTRODUCTION

A. The Agency

The Philippine Sports Commission is the government body tasked to oversee matters on
amateur sports.

Pursuant to Republic Act 6847, its primary function is to plan, implement and oversee an
integrated amateur sports promotion and development program for the country.
Although it does not have direct supervision on the development and training of athletes,
it has visitorial powers and tasked to establish linkages with different stakeholders like the
Philippine Olympic Committee, National Sports Associations, the public and private
schools, government corporations and entities, the local governments, the Armed Forces
of the Philippines, and other sports organizations including international sports
institutions, and private corporations.

B. General Objectives

 Plan, implement and oversee an integrated amateur sports promotion and

development program for the country
 Establish and maintain linkages with international sports associations, national
sports commissions or organizations of other countries, and international
nongovernmental organizations whose main objective is sports
 Establish, develop and maintain fully-equipped sports facilities and centers in
strategic places in the country and, as far as practicable, such modern sports
complexes adequate for major international competitions
 Rationalize and regulate the establishment of publicly-funded sports complexes
and supervise the management and maintenance thereof, excluding school or
college-owned sports complexes
 Plan and formulate programs and review or evaluate, from time to time, the
organizational set-up, projects and programs of the Commission
 Provide such incentives, recognition and awards to deserving associations,
athletes, referees, game officials, coaches, trainers and other persons or entities
involved in or supporting sports development as may be permissible under the
rules of amateurism
 Recommend and propose to the Department of Education, Culture and Sports,
Department of Local Government and other government agencies and
instrumentalities having sports programs, to incorporate in their respective
annual budgets, a separate and specific budget for sports promotion and
development
 Encourage, promote and sustain the creation and establishment of regional,
provincial, municipal and barangay or school district sports promotion and
development councils, composed of officials of the Department of Education,
Culture and Sports, Department of Local Government, local government officials,
and representatives of the private sector, which shall initiate, conduct and
coordinate sports activities in their respective jurisdictions

(Sourced from RA 6847, Sec. 6; RA 6847 IRR Rule IV, Sec. 1)

 C. Terms and Acronyms

AF - Asian Federation
AFP - Armed Forces of the Philippines
AG - Asian Games
DP - Developmental Pool
FA - Financial Assistance
IF - International Federation
IOC - International Olympic Committee
NOC - National Olympic Committee
NSA - National Sports Association, organized for their respective
sports in the Philippines and/or affiliated with their
respective international federations which are recognized by
the International Olympic Committee, are recognized as such
by the Commission.
NTP - National Training Pool, athletes who are in the PSC payroll
receiving monthly allowance from the government
PA - Priority Athletes, athletes who won medals from SEA Games,
Asian Games, Olympic and World Championships who avail
the Priority Athletes Program of PSC and POC
PHILSPADA - Philippine Sports Association for Differently Abled
POC - Philippine Olympic Committee, the umbrella organization of
all National Sports Association (NSA)
PSC - Philippine Sports Commission
RC - Regional Coach
SEAG - Southeast Asian Games
TP - Training Pool
YOG - Youth Olympic Games

II. SYSTEM OF AMENDMENT AND REVISION

Amendment and revision are considered the same and can be done to the entire
Operations Manual. Revision means a partial change to the Operations Manual and is
numbered in sequence. When major changes need to be made, a new edition will be
created.

A. Responsibility of content, issue and revision

The Executive Board and the Technical Working Group are responsible for keeping
the Operation Manual up to date, for entering the revisions correctly and for making
sure that only the current version is in operation. He must enter the changes made
on the Records of Revision form (please see Appendix A). All revisions will be
published in the form of printed pages.
III. ORGANISATION AND RESPONSIBILITIES

A. Organizational Structure

B. Responsibilities and Duties

B.1. National Sports Associations Affairs Office (NSAAO)

 Provides frontline services to the different National Sports

Associations, athletes, coaches and other sports associations
transacting with the Commission

 Facilitates and coordinates the needs of all accredited and recognized

National Sports Associations in relation to the needs of their respective
sports program like request for financial assistance, foreign
competitions trainings, seminars, uniforms, request for duty
exemptions for sports equipment purchased by NSAs, proposed annual
budget and programs, athletes and coaches line up, change in the line-
up of athletes and coaches including upgrading and downgrading,
rental venues used by the NSA, reimbursement and liquidation issues,
medical assistance, realignment or budget and similar matters
concerning NSAs.
 B.2. Sports Science Center (SSC)

 Provides specialized and comprehensive health care to athletes,

incorporating the principles of sports medicine into training regimen
towards athletic excellence like doping control, physiologic,
anthropometric and biochemical testing, scientifically based strength and
conditioning programs, dental services, nutrition, physical therapy
treatment and psychological counseling.

IV. Operational Control and Supervision

A. ROLES AND FUNCTIONS

Office of the President of the

Republic of the Philippines

PSC Executive Board

Chairman

Executive Director

Deputy Executive Director - Deputy Executive Director -

AFMS BCSSS

Division Chief, Division Chief,

Division Chief, Division Chief, Division Chief,
Division Chief, Program Research Assistance and
Management Accounting Sports Facilities
Budget Division and Development Coordination
Services Division Division Division
Division Division

A.1. Chairman III

 Directs and implements the Commission’s thrusts and objectives; and

does related work.
 Plans, implements and oversees an integral Amateur sports promotion
and development program, in coordination with various sectors involved
in sports; establishes and maintain linkages with international sports
associations, national sports organizations whose main objective is
sports; plans and oversees a program to enable the Philippines to bid for
and to host the Olympic Games at the earliest practicable time;
establishes, develops and maintains fully equipped sports facilities and
centers in strategic places in the country; rationalizes and regulates the
establishment of publicly – founded sports complexes and supervises the
management and maintenance thereof, excluding schools and colleges
owned sports complex; plans and promulgates rules and regulations to
 implement the Philippine Sports Commission Act; approves
appointments of employees; signs vouchers and budget allocations; signs
clearance for leave of absence and resignation, office orders, special
orders and memoranda.

A.2. Commissioners

 Under direction, plans and implements policies and programs geared to

achieve the thrust and objective of the Commission; and does related
work.
 Plans, implements and oversees an integral Amateur sports promotion
and development program, in coordination with various sectors involved
in sports; establishes and maintain linkages with international sports
associations, national sports organizations whose main objective is
sports; plans and oversees a program to enable the Philippines to bid for
and to host the Olympic Games at the earliest practicable time;
establishes, develops and maintains fully equipped sports facilities and
centers in strategic places in the country; rationalizes and regulates the
establishment of publicly – founded sports complexes and supervises the
management and maintenance thereof, excluding schools and colleges
owned sports complex; plans and promulgates rules and regulations;
implements the Philippine Sports Commission act; approves contracts of
service of consultants; decides the allocation and release of budget from
the national Sports Development Fund; approves the reclassification and
creation of contractual positions.

A.3. Executive Director III

 Under direction, supervises the day-to-day operations of the

Commission; and does related work.
 Exercises general supervision over the bureau on administrative services
and the bureau on coordinating secretariat and support services, offices
and sections; coordinates with the various sports associations regarding
the mandates of the Commission in relation to its operations; exercises
supervision over staff of the Commission; approves and recommends to
the Chairman the approval of vouches and other documents with
reference to the day-to-day operations of the Commission; renders
necessary reports and/or recommendations to the Chairman and the
Commission pertaining to the administration and operations of the
Commissions; signs overtime sheets and leave of absences of employees;
approves requests of sports associations and youth organizations for
sports equipment.
A.4. Deputy Executive Director III

 Under direction, facilitates the day-to-day operations of the bureau;

directs the operations of the divisions assigned to him; and does related
work.
 Directs the operation and administration of the various administrative
and finance units of the Commission in accordance with policies and
guidelines promulgated by the Board of Commissions; formulates
policies, systems and procedures of efficient delivery of Basic
Administrative Support services; undertakes directional planning and the
general guidelines for the national sports development programs;
coordinates with the national sports associations, the Philippine Olympic
Committee, the Department of Education, Culture and Sports, the
Department of local Government, the Armed Forces of the Philippines,
and all socio-civic and religious organizations relevant to their individual
sports activities and programs in relation to the national sports
development programs as promulgated by the Commission; coordinates
the procurement of all necessary sports equipment and supplies and the
construction and rehabilitation of all existing facilities and sports venues
for completion; oversees the preparation of plans and programs geared
towards the realization of the Commission’s over-all thrusts and
objectives; formulates general policies and guidelines that will govern the
conduct of sports development, and training of athletes for local and
international games; advises the Board of Commissioners about
important matters concerning the Operations of the Bureau.

A.5. Division Chief

A.5.1. Chief Administrative Officer

 Under direction, acts on all matters pertaining to the general
administration of the Commission; and does related work.
 Delineates with the various units the declared policies, rules
and regulations of the Commission; reports to the Director
for Finance on all matters relative to the allocation of funds
required for the procurement of all equipment supplies and
other materials, rehabilitation or construction of facilities
necessary for the Commission to undertake its mandates;
coordinates with the program Planning and Development
Division with respect to the development of programs and
projects in accordance with the declared goals and objectives
of the Commission; discusses with the Director for
operations with respect to the use of grounds and facilities of
Rizal Memorial Sports Complex, PSC Training Camp or such
other entities attached to the Commission; signs all forms
and documents necessary for the procurement of goods or
services or in payment of such; develops and implements the
necessary systems and procedures that will govern the
 Administration of the Commission establishing therein
coordination and linkages between and among offices, units
and instrumentalities; acts as the principal liaison of the
Commission with other government and offices.

A.5.2. Chief Administrative Officer (Budget Officer V)

 Under direction, supervises all activities pertaining to budget
planning, management and implementation; and does
related work.
 Estimates fund for the Commission’s annual operations,
plans and programs; implements budget control on all
operating units; monitors budget releases and prepares
status of allotment; reviews budget operations reports to
determine conformance with set standards; renders
necessary reports and recommendations required by top
officials; liaises with the Department of Budget and
management in the presentations of Commission’s budget;
estimates before legislative bodies.

A.5.3. Chief Accountant

 Under direction, oversees financial transactions of the
Commission; and does related work.
 Supervises the operations of the Accounting Division; gives
technical advice to top officials on financial matters; submits
financial statements and reports; implements administrative and
financial policies; ascertains that accounting and auditing
regulations are strictly followed; certifies to the correctness of
vouchers, journal bills, financial statements and other reports;
certifies to the availability of funds and allotments; plans
distribution of work and gives instructions and guidance in work
methods and procedures; coordinates accounting functions with
other operating divisions.

A.5.4. Chief Sports and Games Regulation Officer

 Under direction, directs the overall operations of the division,
analyzes systems for sports promotions and development;
oversees operations and maintenance of sports venues and
other PSC venues; and does related work.
 Implements administrative policies within the division; reviews
the performance of all subordinates; approves/signs certain
administrative documents in accordance with the established
levels of responsibilities as required by the Chairman /
Commissioners; supervises the evaluation and monitoring of
athletes’ performance in all levels of sports; prepares and submit
regular evaluation reports on the progress of the training
programs and performance of athletes in actual competitions;
coordinates with the various National sports Associations heads
 and the Philippine Olympic Committee on matters pertaining to
training, funding and other requirements of athletes; directs the
operations of facilities and schedules usage of all sports venues;
recommends to the Chairman the erection, renovation and
repair of venues and facilities.

A.5.5. Project Development Officer V

 Under direction, supervises the over-all formulation of policies
and programs pertaining to sports promotion and development.
 Exercises direct supervision of the Program Planning and
Development Division; implements all administrative orders,
rules and regulations within his division; directs the formulation
of over-all policies regarding coordination with the National
Sports Association and the regulation of activities of all
concerned sports organization; oversees the conduct of training
of athletes and teams in the national training pool.

V. OPERATING PROCEDURES

A. NSA Affairs Office

A.1. FOR BOARD DECISION

Financial Assistance for International Events
Financial Assistance for Purchase of Supplies and Equipment
Inclusion, Replacement and Reclassification of Athletes and Coaches

Who may avail:

 PSC Recognized National Sports Associations (NSAs)

What are the requirements:

1. NSA President or Secretary General signed request letter
2. Complete delegation list with corresponding designation (for item #1)
3. Event invitation and Competition Details (for item #1)
4. Breakdown of Budgetary Requirements (for item #1)

Note: To be submitted within forty-five (45) days if requiring Travel Order from
Armed Forces of the Philippines (AFP) for Military Athletes.

How to Avail the Service:

Step 1 - the client proceeds to records section and presents the document/ letter-
request for bar coding and scanning.
Step 2 - the client awaits information/advised from National Sports Associations
Affairs Office.

Service Provider
The Cluster Coordinator evaluates submitted documents. Review endorsement by
the Overall Cluster Head. And the NSA Affairs Office forwards to Commissioner In-
charge of National Sport Association for Board Agenda.
 The NSAAO Staff requests issuance of Board Resolution from PSC Board Secretariat
on the request for financial assistance of a particular National Sports Association
(NSA). Forward to concerned PSC Divisions/Sections/Officers for processing. Inform
concerned party on the decision of the Board. If request is denied, end of transaction.

Records Receives documents

Scans and sends to NSAAO

Check issued to NSA. NSA submits Official Receipt upon receipt of

NSAAO receives documents check. END OF TRANSACTION
& assesses attachments
/supporting documents

DENIED: NSA is APPROVED: NSA Documents go

informed via is informed via to concerned
NSAAO evaluates & endorses email or given email and/or division / unit
the request to Commissioner hard copy of BR given hard copy / office
in-charge or Exec. Director or END OF of BR
Chairman TRANSACTION

Comm. In-charge forwards to

Board for decision
Board meets and gives
decision on request
Board Secretariat issues NSAAO receives BR &
Board Resolution and processes according to
forwards to NSAAO existing policies and rules
 A.2. TRAVEL TAX AND TERMINAL FEE EXEMPTIONS

Who may Avail:

1. Philippine Olympic Committee (POC) Officials and National Sports
Associations
2. Delegation officials in international sports competitions
3. Other Sports Organization (duly endorsed by POC/NSA)

What are the requirements:

1. Letter requests from NSAs/POC endorsement
2. Copy of Invitation from the Event Organizer
3. Copy of Passports
4. Flight Details (optional)

How to Avail the Service:

Step 1 - the client proceeds to Records Section and presents the documents/letter-
request for barcoding and scanning

Service Provider

NSAAO Staff receives documents and screens for compliance of requirements

according to policies and procedures

SALT staff receives pre-screened request of client for travel tax exemption and
waiver of Airport Terminal fee from NSA Affairs Section and/or offices of the
Chairman and Executive Director. The SALT prepares the documents (travel order,
endorsement letter to MIAA and DOT for exemptions) and forwarded to Executive
Director’s Office for reviews and signature. Lastly, return to the SALT Section for the
release of the travel documents to the requesting party.

Records Office receives
documents from clients
for barcoding and
forwards to NSAAO
NSAAO Screens,
evaluates and assess
If denied, return to
requests and forwarded
NSAAO and inform the
to the office of the
client
Executive Director or
Chairman fro approval

NSAAO informs cliens SALT Office makes

that certificates are ready
for pick-up at the SALT
Office
If approve, request shall
necesary documents for
be forwarded to the SALT
signature of authorized
Unit
officials

Client claims certificates.

END OF TRANSACTION
B. Sports Science Center

B.1. HEALTH CARE

Who may avail:

National Athletes and Coaches
PSC employees

What are the requirements:

Must be accredited by the National Sports Association.
Must be in the list of the National Athletes Training Pool endorsed by the NSA.
With Identification Card under the PSC

How to Avail the Services

Step 1 - Athletes/Coaches/PSC Employees should proceed to Nurse Station
Health Care Unit to secure Medical Form for the new athletes, and for the old
one must get the medical record before undergo consultation (medical /
orthopedic).

Step 2 - Nurse on duty will take the vital signs and complete the details of the
consultation. Patient then will proceed to the doctors on duty for consultation.
After the consultation, nurse will carry order from the doctors for their
prescribed medication, if the unit has the available medicine we can release
medicine for them.

Step 3 - If patient is in need for inter referral to SSC unit, the doctor on duty will
gave her/him a referral form.

Service Provider
Nurse provides medical forms and record vital signs, medical history, vision,
etc. Examines, evaluates and prescribes medicine and/or gives
referrals/diagnosis by the doctor. Gives medicines and/or file forms. End of
transaction.
Nurse on duty will take the
Athletes/Coaches/PSC
vital signs and complete
Employees should proceed
the details of the
to Nurse Station Health
consultation. Patient then
Care Unit to secure
will proceed to the doctors
Medical Form.
on duty for consultation.

If patient is in need for After the consultation,

inter referral to SSC unit,
the doctor on duty will
gave her/him a referral
form. END OF
TRANSACTION
nurse will carry order from
the doctors for their
prescribed medication, if
the unit has the available
medicine.
 B.2. PRE-PARTICIPATION PHYSICAL EXAMINATION (PPPE)

Who may avail:

National Athletes and Coaches

What are the requirements:

Must be accredited by the National Sports Association.
Endorsement letter coming from National Sports Association Affairs
Athletes/Coaches are required to undergo PPPE at Sports Science Center.

How to Avail the Services

Step 1 - Athletes/Coaches should proceed to Nurse station – Health Care Unit to
secure Medical Form.
Step 2 - Athletes/Coaches should fill-up the required PPPE Form and then
proceed to do all the required check list.
Step 3 - After the required PPPE Examination the athletes/coaches will issued a
medical certificate clearance for endorsement to NSA Affairs.

Service Provider
Nurse provides PPPE forms and record vital signs, medical history, vision, etc.
Examines, evaluates and prescribes medicine and/or gives referrals/diagnosis
by the doctor. Gives medicines and/or file forms. End of transaction.

Staff gives PPPE forms to

Client proceeds to SSC to client & records vital signs,
submit endorsement of NSA gets medical history and other
information

Nurse gives medicine (if

available), files forms. Emaniation by doctor on duty,
referrals/diagnosis
END OF TRANSACTION
 B.3. EMERGENCY SERVICES

Who may avail:

National Athletes and Coaches
PSC employees

What are the requirements:

Updated list of national athletes/coaches and PSC employees

How to Avail the Services

Step 1 - the athlete/coach proceeds to Health Care Unit

Service Provider
Provide emergency treatment. If minor case: Applies treatment & prescribes
medicine. If major case: Endorses to hospital. If minor case: Provide bed in the
clinic.

If major case: Transfers to the nearest hospital. If minor case: records basic
information & incident report. If major case: Records basic information &
incident report from the accompanying person. End of transaction.

Client proceeds to SSC to submit

Staff provides emergency treatment
endorsement of NSA

Minor case: treatment , records information

Serious Case: Patient is transferred
to care of hospital. Staff monitors
progress and records .
END OF TRANSACTION
& give medicine. END OF TRANSACTION
Serious Case:
Provide bed, contact hospital for transfer of
patient, get information afor incident report
from accompanying person
 VI. Appendices

A. Revision Form

Record of Revision (RoR)

Revision Number Effectivity Date Entered By Date

B. List of National Sports Associations
National Sports Associations recognized by the POC (as of 7 October 2015)

ABAP - Amateur Boxing Association of the Philippines

AP - Arnis Philippines
ASAPHIL - Amateur Softball Association of the Philippines
ATFAP - America Tackle Football association of the Philippines
BSCP - Billiard Sports Confederation of the Philippines
DSCP - Dance Sport Council of the Philippines
EAP - Equestrian Association of the Philippines
GAP - Gymnastics Association of the Philippines
ICFP - Integrated Cycling Federation of the Philippines
LVPI - Larong Volleyball ng Pilipinas, Inc.
MAP - Muay Association of the Philippines
NAMSSA - National Motorcycle Sports & Safety Association
NCFP - National Chess Federation of the Philippines
NGAP - National Golf Association of the Philippines
PABA - Philippine Amateur Baseball Association
PANNA - Philippine Archers' National Network and Alliance, Inc.
PAP - Powerlifting Association of the Philippines
PASTA - Philippine Amateur Sepak Takraw Association
PATAFA - Philippine Amateur Track and Field Association
PBA - Philippine Badminton Association
PBC - Philippine Bowling Congress
PBFI - Philippine Boardsailing Federation Inc.
PCKF - Philippine Canoe-Kayak Federation
PDBC - Philippine Duckpin Bowling Council
PFA - Philippine Fencing Association, Inc.
PFF - Philippine Football Federation
PFFI - Philippine Finswimming Federation Inc.
PHFI - Philippine Handball Federation Inc.
PHILTA - Philippine Tennis Association
PJF - Philippine Judo Federation
PKF - Philippine Karatedo Federation
PLBA - Philippine Lawn Bowls Association
PNSA - Philippine National Shooting Association
PRA - Philippine Rowing Association
PRFU - Philippine Rugby Football Union
PSA - Philippine Sailing Association
PSAI - Philsilat Sports Association
PSI - Philippine Swimming, Inc.
PSTA - Philippine Soft Tennis Association
PSU - Philippine Skating Union
PTA - Philippine Taekwondo Association
PTBA - Philippine Tournament Bridge Association
PWA - Philippine Weightlifting Association
SBP - Samahang Basketbol ng Pilipinas
SCAPI - Sports Climbing Association of the Philippines
SRAP - Squash Rackets Association of the Philippines
TATAP - Table Tennis Association of the Philippines
TRAP - Triathlon Association of the Philippines
WAP - Wrestling Association of the Philippines
WFP - Wushu Federation Philippines
WWASP - Wakeboard & Waterski Association of the Phil.