LANDBANK OF THE PHILIPPINES

Pag-IBIG DATA ENTRY SYSTEM (Pag-IBIGDES)

SYSTEMS USER’S MANUAL

VERSION 2.1.0

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 Table of Contents

CHAPTER 1. SYSTEM OVERVIEW ....................................................................... 1

CHAPTER 2. GETTING STARTED WITH THE PAG-IBIGDES .......................................... 1

A. HARDWARE / SOFTWARE REQUIREMENTS ................................................................ 1
B. INITIAL LOG-IN / SIGN-ON ............................................................................... 1
CHAPTER 3. MAIN MENU ................................................................................. 3

CHAPTER 4. ADMINISTRATION MENU .................................................................. 3

A. ENROLLMENT OF USERS.............................................................................. 4
B. EDIT USER ........................................................................................... 4
C. DELETE USER ........................................................................................ 4
D. UNLOCK USER ....................................................................................... 4
E. RESET PASSWORD ................................................................................... 5
F. PRINT LIST OF USERS ................................................................................ 5
CHAPTER 5. HEADER DETAILS CONFIGURATION ................................................... 5

CHAPTER 6. CHANGE PASSWORD ...................................................................... 7

CHAPTER 7. AUDIT TRAIL ................................................................................ 7

CHAPTER 8. DATA ENTRY MODULE ................................................................... 8

A. TO ADD RECORD: ................................................................................... 11
B. TO LOAD/RESTORE A FILE: ......................................................................... 11
C. TO EDIT RECORD:................................................................................... 11
D. TO DELETE RECORD: ................................................................................ 11
F. TO PRINT REPORTS: ................................................................................ 12
LAND BANK OF THE PHILIPPINES Pag-IBIG Data Entry System (Pag-IBIGDES v.2.1.0)

Chapter 1. System Overview

Pag-IBIG Data Entry System (Pag-IBIGDES) is a PC based (stand-alone) application
developed by LANDBANK to be used by institutional clients as option to remit Pag-
IBIG contribution/amortization. It generates Pag-IBIG file to be uploaded in
Institutional Internet Banking Facility (weAccess/wePayAccess).

There are two (2) User level accesses defined in the system, namely:
 Administrator
 User

The following are the modules available in the Pag-IBIG Data Entry System:

SYSTEM MODULES DESCRIPTION

Data Entry Module This allows the User to encode Pag-IBIG details to be
uploaded in weAccess/wePayaccess. The User can
either create record or load existing file.
Administration This allows the Administrator to create new User,
update User‟s profile, delete User, unlock User and
reset User‟s password.
Change Password This allows the User to change password
Audit Trail This allows the Administrator to view the application
Users‟ activities

Chapter 2. Getting Started with the Pag-IBIGDES

A. Hardware / Software Requirements

Pag-IBIGDES shall be installed in a Personal Computer with the following

recommended requirements:
 256 MB memory and 800 MHz processor or above
 Microsoft Windows XP Professional or higher
 1024 x 768 High Color (16 bit display)

B. Initial Log-in / Sign-on

1. After the successful installation of the system (see attached), double click
the icon “Pag-IBIG DES.exe” in the desktop and the Log-in screen will
appear (as shown in Figure 1.1a and 1.1b)

Figure 1.1a
Pag-IBIG DES shortcut

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LAND BANK OF THE PHILIPPINES Pag-IBIG Data Entry System (Pag-IBIGDES v.2.1.0)

Figure 1.1b
Log-in screen

2. For the Administrator, a default administrator ID and password will be

provided for the initial log-in:

User ID: admin

Password : Password

Note: The system will prompt to change password upon initial login

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LAND BANK OF THE PHILIPPINES Pag-IBIG Data Entry System (Pag-IBIGDES v.2.1.0)

Chapter 3. Main Menu

Upon successful log-in, the Main Menu will be displayed with the following details:
 Administration
 Header Detail Configuration
 Change Password
 Audit Trail

Chapter 4. Administration Menu

Administration module allows the Administor to create new User, update User‟s
profile delete User, unlock User and reset User‟s password (refer to Figure 1.2).

As mentioned earlier, there are two (2) User level accesses defined in the system,
namely:
 Administrator
 User

Figure 1.2 Administration Module

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LAND BANK OF THE PHILIPPINES Pag-IBIG Data Entry System (Pag-IBIGDES v.2.1.0)

A. Enrollment of Users
1) After the Admin ID has signed on, Main Menu will be displayed. Click radio
button for Administration to invoke Administration Menu.
2) Click “Add” button to enroll Users.
3) Input the following information in the Administration-Add New screen

User ID 4-16 alphanumeric characters, not case sensitive

User level select if admin or User
Last Name User‟s last name
First Name User‟s first name

Middle Name User‟s middle initial

Note: The system automatically assigns “Password” as default password for the
newly added User. System will prompt to change password upon initial login.

4) Click Submit button. An informational message “New User Added!” will be

prompted by the system. Click OK again to close confirmation window.

B. Edit User
Administrator ID can edit User. With this facility, Admin can modify User
Level, Last Name, First Name and Middle Name only.

1) Choose the User to be edited (User will be highlighted) then click the Edit
button.
2) After editing User profile, Click submit button to confirm editing. System will
prompt a confirmation message: “Record Updated”.

C. Delete User
1) Using Admin ID, select User to be deleted (User will be highlighted) then click
Delete button.
2) A dialog box will pop up to confirm deletion of User. Click Yes to continue
deletion of User and system will prompt an informational message “User
Record Deleted”

D. Unlock User
1) To unlock User, select the User to be unlocked (User selected will be
highlighted) then click Unlock Button.
2) A dialog box with prompt message “You are about to unlock a User. Do you
want to continue?” will pop up to confirm unlocking of User. Click Yes to
continue and system will prompt a confirmation message “User Successfully
unlocked”

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LAND BANK OF THE PHILIPPINES Pag-IBIG Data Entry System (Pag-IBIGDES v.2.1.0)

E. Reset Password
Resetting of Password is done by the administrator ID. When passwords are
reset, system automatically nominates “Password” as default password. The
system prompts the User to change password upon log-in.

1) Select the User to reset (User will be highlighted) then click Reset Password
Button.
2) A dialog box with prompt message “You are about to reset a password. Do
you want to continue?” will pop up to confirm resetting of Password. Click
Yes to continue and system will prompt confirmation message “User
Password Reset”.

F. Print List of Users

To print List of Users, click the Print button and double click Print Report Icon
from Print Preview

To locate for enrolled User ID, input User ID as search criteria and click
“Search” button.
To exit from the Administration menu, click “Exit”button or “Close”
button. The system will be redirected to Main Menu

Chapter 5. Header Details Configuration

The Header Details show the employer‟s information. Through the Header Detail
Configuration module, the User can perform one-time definition of Header Details.

1) From the Main Menu, click radio button for Header Detail Configuration.
Click Submit.

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LAND BANK OF THE PHILIPPINES Pag-IBIG Data Entry System (Pag-IBIGDES v.2.1.0)

2) The system will display the Header Detail Configuration screen wherein User
will input the employer‟s details. Sample data shown below.

3) Click save to store the information in the Pag-IBIGDES.

4) To edit existing Employer details, select the Employer ID from the drop down
menu and click SEARCH. Click EDIT button to enable modification of the
details. Click Save to confirm editing.

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LAND BANK OF THE PHILIPPINES Pag-IBIG Data Entry System (Pag-IBIGDES v.2.1.0)

5) To delete existing Employer details, select the Employer ID from the drop
down menu and click SEARCH. Click DELETE button to invoke confirmation
screen. Click YES to confirm deletion.

6) To return to the Main Menu, click CANCEL button.

Chapter 6. Change Password

1) To change current password to a new one, click radio button for “Change
Password” from Main Menu.

2) Enter Current Password then enter the new password twice to confirm
change. Click Submit button to process change. System will prompt a
confirmation message “Password Changed!”.

Chapter 7. Audit Trail

Audit Trail allows the User to view the application User‟s activities. This module
allows the User to do the following:
 View Audit Trail
 Delete Audit Trail
 Print Audit Trail

1) Audit trail can be manually triggered by selecting radio button for “Audit
Trail” in the Main Menu screen and clicking “Submit” button.

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LAND BANK OF THE PHILIPPINES Pag-IBIG Data Entry System (Pag-IBIGDES v.2.1.0)

2) In the Audit Trail screen, input the desired date range and User ID. For User
ID, filter options may be (1) specific User ID ; or (2) All User .

3) Click View button to invoke “Audit Trail-All User or Per User Report” which
includes the following details:
 User ID
 Activity Date and Time
 Activity
 Remarks
4) To Delete Audit Trail, highlight User ID and click “Delete” button. System will
prompt confirmation of deletion of User select Yes option to confirm. After
clicking Yes option, an informational message will be displayed.

5) To print Audit Trail, click “Print” button to invoke Print Preview of the report.
This can be printed directly by clicking Print icon. User can also save report
by clicking “Export Report” icon and select location where file will be saved.

To exit from the Print Preview of report, click “Close” button.

The system will be redirected to Audit Trail – Per User or All User report.
To exit from Audit Trail – Per User or All User report, click “Exit”
button. The system will be redirected to Audit Trail screen
To exit from Audit Trail screen, click “Cancel” button and screen
will be redirected to Main Menu.

Chapter 8. Data Entry Module

Data Entry Module allows User to encode details of Pag-IBIG amortization or
contribution and generate file to be uploaded in Institutional Internet Banking Facility
(weAccess and wePayAccess).

1) User logs-in to the Pag-IBIGDES.

2) Data entry module is manually triggered by selecting radio button for “Data
Entry” in the Main Menu screen (refer to figure 1.3). Click “Submit Button” to
invoke the Data Entry Header Details screen (refer to Figure 1.4).

Figure 1.3
Data Entry Menu

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LAND BANK OF THE PHILIPPINES Pag-IBIG Data Entry System (Pag-IBIGDES v.2.1.0)

3) Select the Employer ID from the drop down menu and click Search to display
the Employer Details. Input the Period Covered of the transactions to be
processed. Select the Pay Type from the drop down menu and then click
“Next”.

Figure 1.4
Data Entry Header Details

FIELD NAME DESCRIPTION/ACTION FIELD TYPE REMARKS

Branch Code Pag-IBIG Branch Code PIC X (2) Mandatory
Period Covered Period Covered PIC X (6) Mandatory
Format: „YYYYMM‟
Employer ID Company SSS/GSIS ID Number PIC X (15) Mandatory
Employer Type Employer Type Dropdown: PIC X (1) Mandatory
G – Government Choices: (blank data –
P – Private G, P, O initial employer
O – Self Paying, Self Employed G – Government type)
P – Private
O – Self Paying, Self
Employed

Pay Type „MC‟, „ST‟, „CL‟ Dropdown: PIC X (2) Mandatory

Employer Name Name of Employer PIC X (100) Mandatory
Employer Address Address of Employer PIC X (100) Mandatory
Zip Code Postal Code No. PIC X (7) Optional
Telephone Number Telephone Number PIC X (15) Optional

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LAND BANK OF THE PHILIPPINES Pag-IBIG Data Entry System (Pag-IBIGDES v.2.1.0)

4) The Data Entry Main Menu screen will be shown where User can load file
(restore), add/edit/delete record, search record, generate file and print report
(refer to Figure 1.5).

Figure 1.5 Data Entry Main Menu Screen (Note: All fields with asterisk (*) signifies mandatory) field)

FIELD NAME DESCRIPTION / ACTION FIELD TYPE REMARKS

PAG-IBIGID Pag-IBIG ID Number/HLIDNO PIC X (12) Optional

Employee ID Employee‟s Company ID PIC X (15) Optional
Last Name Employee‟s Last Name PIC X (30) Mandatory
First Name Employee‟s First Name PIC X (30) Mandatory
Middle Name Employee‟s Middle Name PIC X (30) Optional
Employee Employee PIC X (13v2) Mandatory
Contribution Contribution/Amortization 10.2
Employer Employer PIC 9 (13v2) If Pay Type = MC,
Contribution Contribution/Amortization 10.2 Mandatory;
If Pay Type = ST
or CL, Optional
TIN Tax Identification Number PIC X (15) Optional
Birthdate Date of Birth „YYYYMMDD‟ PIC X (8) Optional
Total Record/s Number of Records PIC 9 System Generated
Total Amount Sum of Employee Contribution and PIC 9 System Generated
Employer Contribution
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LAND BANK OF THE PHILIPPINES Pag-IBIG Data Entry System (Pag-IBIGDES v.2.1.0)

A. To add record:
i. Input all mandatory fields [fields with asterisk (*) sign] under Add
Record module and press Enter or click “Save” button. Clicking
“Reset” button will clear all fields previously inputted.

B. To load/restore a file:
i. Click “Browse” button to locate the file to be uploaded. The “Load”
button will be enabled.
ii. Click “Load” button to upload the file.
iii. The message “File was successfully loaded” shall appear together with
the total record/s and total amount:

C. To edit record:
i. Search the record by inputting the Last Name in the Search Field.
ii. Click “Search”. All records matching the search criteria (Last Name)
will be displayed.
iii. Select the record to be modified by clicking the gray area located at
the left of the record.
iv. Click “Edit” button. System will automatically display details in Add
Record Module.
v. Modify details then click “Save” button.

D. To delete record:
i. Search the record by inputting the Last Name in the Search Field.
ii. Click “Search”. All records matching the search criteria (Last Name)
will be displayed.
iii. Select the record to be deleted by clicking the gray area located at the
left of the record.
iv. Click “Delete” button.
v. To delete all records, click “Delete All” button.

E. To generate the file:

i. Click “Generate File” button.
ii. The system will prompt “Bills Payment File Generated” indicating
number of record/s created and total amount. The generated file will
be used for uploading to weAccess or wePayAccess.

Note: After uploading or adding records, the User should generate a file
which will be uploaded to the weAccess or wePayAccess facility. The
generated file may also load this again to Pag-IBIGDES for future
reference.

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F. To print reports:
i. Click “Print” button to display Print Preview of report. This can be

printed directly by clicking “Print” icon located at the left corner.

User can also save the report by clicking “Export Report” icon and
selecting location where report can be saved. (refer to Figure 1.6)

Figure 1.6 Print Preview of Data Entry Report

To exit from the Print Preview of report, click “Close” button.

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