Sample:- How to Prepare simple SAP MM To-Be

Documents will be Framed while working in Client

Projects.
This is very simple to understand and i have not used any complex terms or Diagrams to frame
this blog. my aim is to make new Consultants entering SAP to feel more comfortable with SAP
MMWM. In that sense..I hope this blog helps the consultants. it is not a formal document for
checking the exact To-Be Document.

In To-Be Document we need to Mention Enterprise/Org structure, Purchase Organization

assignment- Centralized/ Decentralized ..etc. Number Company codes/Plant/ SLoc/ Purchase
organization/ Purchase Group/ Material Group,

Storage location- Raw, Semi finished, Finished, Mechanical Materials, Electrical

and Electronic Materials, Consumer Spares, Tools, Jigs & Fixtures, Shelf life &
Lubricants, Quarantine Locations..etc. it depends on the type of Materials handled
by client.

Material Master:

Material Type:

1. Raw Materials
2. Semi-finished Materials
3. Finished Products
4. Capital Goods
5. Packaging Materials
6. Consumable Materials
7. Tools & Tackles Materials
8. Non-Valuated Materials
9. PM Assembly
10. Service Materials

Batch, SLED & Serial Number Management would be used for some of the materials.

Same material coming from different vendor can have different cost.

Pricing Procedures
Source List:
Material & Vendor Combination will be maintained on Material + Plant basis.

Purchasing Info Record:

Info record will be maintained based on Vendor + Material + Purchasing Org + Plant with below
mentioned data that would be automatically appeared in PR/PO.

1. Planned delivery time

2. Purchasing Group
3. Tolerance Limit
4. Price
5. Purchase Order Text

Vendor Master Record:

Types of Vendor

1. Domestic Vendor-Supplies
2. Import Vendor- Supplies
3. Domestic Vendor- Services
4. Import Vendor- Services
5. One Time Vendor
 Note- Business Process differs from client to client and it is not standard and
here Consultant action is to map the Process to SAP feasible solution and
those beyond standard SAP ( We are calling Gap) will be fixed with
Customized Objects.
Procurement:

Domestic Material Procurement

Imports Material Procurement:
Service Procurement:
Subcontracting Process:

Release Procedure:

 Purchase Requisition: Single Level Approval (Manager of Indenter)

 RFQ: Four Level of Approval (Note : After inputs from the Client , Value Based
Approval will be set in that case level of approvals may get reduced.)
 Purchase Order: Single Level Approval
 Service Entry Sheet: Single Level Approval

Inventory Management:
Goods Receipt will be done w.r.t Delivery Challan & Invoice from vendor. Quality check will be
done as per the requirement i.e. may be at the premises of vendor itself or after receiving goods
from vendor.

In case of goods to be returned to vendor after quality check, below mentioned process will be
followed.
Vendor Return Process:
Physical Inventory Process:

Customization:

1. Gate Pass Process

2. Dispatch Advice Note
3. Delivery Challan
4. Payment Request Form
5. Vendor Evaluation Based on Quality & Delivery
6. Workflow for PR/ RFQ/ PO

Here is the blog to describe Sample To-Be Document framed or designed after Client
requirements gathering and AS_IS in Blue Printing Preparation Phase. Once To-Be Document is
OK we can decide on Blue Print Documentation.

Hope the information furnished in this blog is more useful. Thanking you.