Health and safety policy and risk assessment for drivers

This is the statement of general policy and arrangements Petair Ltd (Name of company)
for:
Ibrahim Ghandour has overall and final responsibility for health and safety
(Name of Employer/Senior manager)
Matthew Armstrong has day-to-day responsibility for ensuring this policy is put into practice
(Member of staff)
Statement of general policy Responsibility of: Action/Arrangements (What are you going to do?)
Name/Title
Prevent accidents and cases of work-related ill health Matthew Armstrong Discuss and be available to the staff for health and safety consultations
(physical and mental) by managing the health and safety
risks in the workplace
Provide clear instructions and information, and adequate Matthew Armstrong Ensure Staff are acting appropriately in relation to health and safety. And having access to policies and
training, to ensure employees are competent to do their work documents.

Engage and consult with employees on day-to-day health Matthew Armstrong As above
and safety conditions

Implement emergency procedures – evacuation in case of Matthew Armstrong/Linsey Hawker Ensure exits are clear and understand the need to evacuate in case of fire.
fire or other significant incident. You can find help with your
fire risk assessment at: https://www.gov.uk/workplace-fire-
safety-your-responsibilities
Maintain safe and healthy working conditions, provide and Matthew Armstrong      
maintain plant, equipment and machinery, and ensure safe
storage/use of substances

21/02/2020
Signed: * (Employer) I GHANDOUR Date:

You should review your policy if you think it might no longer be valid, eg if circumstances change.
If you have fewer than five employees, you don’t have to write down your policy.

Health and safety law poster is displayed at (location) Office wall

First-aid box is located: In workshop

In bottom drawer of filing cabinet

Accident book is located:

Accidents and ill health at work reported under RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations) http://www.hse.gov.uk/riddor
To get an interactive version of this template go to http://www.hse.gov.uk/risk/risk-assessment-and-policy-template.doc
Combined risk assessment and policy template published by the Health and Safety Executive 08/14
Risk assessment

All employers must conduct a risk assessment. If you have fewer than five employees you don't have to write anything down.

We have started off the risk assessment for you by including a sample entry for a common hazard to illustrate what is expected (the sample entry is taken from an office-based business).
Look at how this might apply to your business, continue by identifying the hazards that are the real priorities in your case and complete the table to suit.
You can print and save this template so you can easily review and update the information as and when required. You may find our example risk assessments a useful guide
(http://www.hse.gov.uk/risk/casestudies). Simply choose the example closest to your business.

Company name: Petair Ltd Date of risk assessment: 21/01/2020

What are the Who might be harmed and how? What are you already doing? Do you need to do anything else to Action by who? Action by Done
hazards? control this risk? when?

Slips and trips Staff and visitors may be injured if they
trip over objects or slip on spillages.
General good housekeeping is carried out. Better housekeeping in staff kitchen All staff, From now on 21/02/2020
All areas well lit, including steps. needed, eg on spills/hygiene. supervisor to
No trailing leads or cables. Anti Slip on wetter steps monitor
Staff keep work areas clear, eg no boxes
left in walkways, deliveries stored
immediately.
Anti Slip on wetter steps

Manual handling of Staff risk injuries or back pain from
crates, paper, office handling heavy/bulky objects, eg
equipment etc deliveries of paper.
■ Trolley used to transport boxes of paper ■ Remind staff that they should not try Manager From now on 21/02/2020
and other heavy items when collecting to lift objects that look or appear too
deliveries etc. heavy to handle.
■ High shelves for light objects only.
■ Staff to split heavy loads
Display screen Staff risk posture problems and pain, ■ DSE training and assessments of ■ Tell staff that they are to inform their Staff and SupervisorsFrom now on 21/02/2020
equipment discomfort or injuries, eg to their hands/
workstation carried out by all new starters manager of any pain they have that
arms, from overuse or improper use or early on in induction. Any actions to be carried may be linked to computer use.
from poorly designed workstations or out asap. ■ Supervisors to monitor to ensure
work environments. Headaches or sore ■ Reassessment to be carried out at any staff continue to get breaks away from
eyes can also occur, eg if the lighting is
change to work feature, eg equipment, the computer.
poor furniture or the work environment such as ■ Check that identified actions from
lighting. employee feedback are followed up
■ Workstation and equipment set to ensure ASAP.
good posture and to avoid glare and
reflections on the screen.
■ Shared workstations are assessed for all
users.
■ Work planned to include regular breaks or
change of activity.
■ Lighting and temperature suitably
controlled.
■ Adjustable blinds at window to control
natural light on screen
■ Noise levels controlled.
■ Eye tests provided for those who need
them, dutyholder to pay for basic spectacles
specific for VDU use (or portion of cost in
other cases).
■ Laptop users trained to carry out own DSE
assessment for use away from office. When
used at office, laptop should be used with
docking station, screen, keyboard and mouse.
Working at height Falls from any height can cause bruising ■ Staff in pairs to help with high work. None Manager From now on 21/02/2020
Filing on top and fractures. ■ Use of steps to reach heights.
shelves, putting up ■ Access to help if very high areas need to be
decorations etc reached

Electrical Staff could get electrical shocks or burns ■ Staff trained to spot and report (to office None Manager From now on 21/02/2020
from using faulty electrical equipment. administrator) any defective plugs,
Electrical faults can also lead to fires. discoloured sockets or damaged cable/
equipment.
■ Defective equipment taken out of use safely
and promptly replaced.
■ Staff told not to bring in their own
appliances, toasters, fans etc
Fire If trapped, staff could suffer fatal injuries ■ Working with landlord, fire risk assessment ■ Ensure the actions identified as Manager From now on 21/02/2020
from smoke inhalation/burns. done, see www.fire.gov.uk/workplace+safety/ necessary by the fire risk assessment
and necessary action taken. are done.
Dogs in Office Employees tripping over dogs, getting
bitten/scratched
Lone working Drivers may experience stress and/or
injury from verbal abuse, and/or assault,
from customers and others.
Motor vehicle Drivers, customers and others risk
accidents potentially serious injury from road
accidents.
Musculoskeletal Drivers may suffer musculoskeletal
disorders disorders, eg back pain, from:
■ loading pets into vehicles
■ handling heavy and/or bulky objects
■ poor driving position.
Contact with Staff who use vehicles cars risk skin
chemicals problems such as dermatitis, and eye
(adblue/fuel) damage, from direct contact with
chemicals. Vapour from chemicals may sun roof open when working inside vehicles ■ Remind staff to report any health
cause breathing problems
Driver fatigue Driver/other road users may suffer
serious injury if road accident results from the risk of driver fatigue
fatigue.
Ensuring dogs are out of the way and only None Manager From now on 21/02/2020
“well behaved” dogs allowed in the office
■ All jobs pre-booked ■ Remind drivers that they can speak Manager From now on 21/02/2020
■ Drivers trained to be non-confrontational to the manager if they have any
■ Drivers carry a mobile phone concerns about their safety and
■ Drivers told to consider their safety before security
accepting potentially unsafe jobs
■ Drivers do basic daily vehicle tests on lights ■ No further action needed at this Manager From now on 21/02/2020
etc. stage
■ Driver induction includes the provision of
HSE’s INDG382, Driving at Work
■ Company has a robust conduct policy for
drivers in respect of driving under the
influence of drink, drugs or certain medication
■ Company check driver’s licences every six
months
■ Drivers trained in risks of back and other ■ No further action needed at this Manager From now on 21/02/2020
pain from driving, and know to adjust car stage
seat/wheel etc to minimise risk of pain
■ Drivers trained in safe manual handling
techniques, eg lifting crates into vans
■ Staff are trained in safe use, handling and ■ Remind staff to read the safety Manager From now on 21/02/2020
storage of products, eg use small quantities at information on the product before use,
a time, keep lid on containers, keep doors/ and to follow the instructions
etc problems they think come from
■ Staff provided with, and know when to wear, cleaning, and to check regularly for
the right personal protective equipment, as dry, red and itchy skin on their hands
recommended by suppliers
■ Shift schedules are designed to minimise ■ Remind drivers to report when they Manager From now on 21/02/2020
are feeling ill, have developed a
■ Drivers instructed to take breaks if they medical condition or are taking
become tired whilst driving medication that could affect their
driving
■ Regularly review shift schedules with
drivers to ensure the risk of fatigue is
minimised
Animal Handling Anyone handling animals by biting, Only staff with adequate experience/training Continue with safe procedures. Matt From now on 21/02/2020
(added after incident scratching or other physical contact. to handle animals. Armstrong/Ibrahim
21/01/2020) Asking owners for extra information on Ghandour
animals for them to declare safety of animal.
Kennel sheet for recording behavior
characteristics of animals.
Two members of staff to handle high risk
breeds (dangerous dog breeds, cane corso,
rottweiler, this list is not inclusive and animals
must be assessed individually).
Use protective equipment (gloves, leads etc)

You should review your risk assessment if you think it might no longer be valid (eg following an accident in the workplace or if there are any significant changes to hazards, such as new work equipment
or work activities)

For information specific to your industry please go to http://www.hse.gov.uk.

For further information and to view our example risk assessments go to http://www.hse.gov.uk/risk/casestudies/
.
Combined risk assessment and policy template published by the Health and Safety Executive 08/14