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The information entered in the Chart of accounts segments for a GL Accounts

applies to all company codes even if any company code not using the same chart
of account.
true

false

Tolerance Group
In tolerance group you can define lower and upper limit for posting
transaction
In tolerance group you define upper limit of open item

Maximum cash discount user can grant

The maximum amounts are defined per company code are defined in
tolerance group

There are three types of Chart of Accounts:

Group Chart of Accounts

Alternative chart of accounts

Operational Chart of Accounts

Country Chart of Accounts

A currency key is
Assigned to every currency used

Three character code

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select the incorrect statement

You should always maintain separate tolerance group for customer and
vendor
You assign Tolerance group for employees in GL master data

You assign GL tolerance group in GL master data

Variant principle is a 4 step method used in mySAP ERP system

false

true

Select the correct statement

If invoice is created in FI, terms of payment terms come from sales area
segment
When you enter invoice can also set a fixed cash discount amount or a
cash discount percentage rate
Credit memos can be linked to the original invoice by enter credit memo
number in the invoice reference field

Document structure
Purchase order always have an accounting document

Every Business Transaction should have an accounting document

FI document can have 2-999 line items

Every FI document has Header and Line item segment

Document Type is defined at client level while document number can be defined at
company code level
true

false

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30/1/2020 SAP TFIN 50

The following fields are always required and status cannot be changed in GL
Master Data
Country

Balance in Foreign currency

Field Status Group

Currency

Balance in local Currency

Which of the following statements is correct

Legally required Financial Statement is prepared at Company code level

Company Code is a dependent accounting entity

Company code is an independent accounting entity

Business Area and company code should always have 4 digits numeric
characters.
Company Code is assigned to Business Area

Legally required Financial statement is prepared at Business area level

Business area can be maximum of 7 characters

Business area is assigned to Company code

Chart of account
Can be assigned to multiple company codes

Contains list of GL Accounts

Cannot be assigned to multiple company codes

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Company Code Segments of G/L account consist of following group of fields:

Type/Description

Bank Interest

Information

Control Data

Posting Key Controls

On which type of account the line item can be posted

Whether the line item is connected to a payment transaction

Debit or Credit of an account

Whether the posting is sales relevant

Field Status of a document line items

Customer Master Data

Can be created Centrally

Always have 3 segments

In order to use customer in SD module, customer master should be
extended to Sales area
Customer master number can have more than one number which is
assigned at client level depending on the configuration
Should always be created centrally

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Special general ledger

Down payment is an example of Notes item

Noted items update GL Balance depending on the configuration

Credit Management can also be activated for SPGL

SPGL indicator is set Account Type wise

Bank Master Data:

Bank master record are stored centrally in the bank directory
For every bank that is used in the system have to have a master record in
the system
Bank that are used by your company are defined as house bank.

Bank Keys can have external or internal number assignment

clearing document should have at least 2 line items

false

true

Tax on Sales/Purchases
* Tax category means all types of Taxes are allowed

- Tax category means output tax types are allowed

Tax category must be assigned to GL master for all type of accounts

> use for output tax account

< use for input tax account

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Document reversal
Reversal reason must be defined for negative reversal

You need to allow the normal reversal at company code level

Negative reversal is allowed at company code level

You need to allow normal reversal at client level

Select the incorrect statement

If the account currency is the local currency document can be posted in
any currency
You cannot select Foreign currency in GL Master
if the indicator only balance in Local currency is selected in the master
data record, transaction figures are only managed for amount translated in
local currency
If the account currency is foreign currency document can be posted in any
currency

Every document is uniquely identified by the following fields

Document type

Document number

Fiscal year

Company Code

You can search for a accounts number using key words

true

false

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Select incorrect statement:

Vendor Master always have internal number range

Vendor Master always have external number range

In internal number range system assign next available number

External number range can be alphanumeric

Global parameters of company code includes

Company code Default

Fiscal Year variant

Field Status Group

Chart of Accounts

Field Status Variant

Client
May contains multiple chart of accounts

May only have one controlling area

May only use one currency type

May only contain single chart of accounts

Select the correct statement

Every client has separate database

Business area cannot be used cross company code.

Specification or data that is valid for all organization unit is maintained at
company code level

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Fiscal year dependent number range means number range system does not restart
the first number of the range
false

true

Fiscal year can be defined as

Year independent (Period can be different from year to year)

Year independent (the same number and dates for the period every year).

Year dependent (Period can be different from year to year)

Year dependent (the same number and dates for the period every year)

tax code is used to

calculate amount of tax

calculate additional tax portion

determine G/L account

verify tax type

show tax correctly on forms

verify amount of tax

Following tolerance groups can be assigned to the system

Tolerance Group for Employee

Tolerance Group for GL

Tolerance group for customer/vendors

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Exchange rate difference

One gain/loss account can be assigned to all currencies and currency
types
You need to manually posting of exchange gain or loss
Systems provide facilities of realised and unrealised exchange gain and
loss

Two important control Key of a document are:

Posting Key

Fiscal Year

Document Type

Company Code

Document Type controls

Debit or credit of account

Document Number range

Account Permitted

Vendor Master Number Range

Whether invoice posted with the net procedure

Select the incorrect statements

Invoice can be posted with gross procedure only

Invoice can be paid over several months using installment payment

One payment term can comprise of several payment term

Only customer invoice can be posted net procedure as well as gross
procedure cash discount

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Field status of GL Master Data:

Can be controlled from Field Status Group

Can be controlled from Posting Key

Can be controlled from GL Account Group

Can have Transaction dependent Field Status

Can be controlled from Vendor and Customer Account Group

Dependent fiscal year can be defined as

Shortend fiscal year

Calendar Year

Non Calendar Year

If one of a fiscal year variant has less posting periods than the other it is called
shortened fiscal year.
false

true

Select the correct statement(s)

It is recommended to create new company code instead of copying any
existing company code.
After copying company code from any standard company code only
necessary changes are required to be made in company code.
In Global parameters setting for automatic accounts determination are
made

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cross company code transaction

none of the above
For cross company code transaction no configuration needs to be
maintained
Cross company code documents Transaction number contain company
code of second company number, document number of first company code
and fiscal year.

Select the correct statement

Chart of Account can have mimum of 4 characters code

GL Accounts can have maximum of 9 characters length

You cannot assign a group account number to each GL Account

Country Chart of Account is defined in the properties of Chart of Account

Group Chart of Account is entered in the properties fo Chart of Account

Country chart of Account is entered in the the global parameters of
Company codes.
If company codes intend to use cross company code controlling they must
use the same chart of accounts
Group Account number is assigned at Company code segment

Select correct statement(s)

We define company code currency in company code which is also called
local currency
In R/3 Company code 0001 is a template for a general compan y code
with chart of account 1000
Language key is entered in company code to create text automatically in
correct language
Country key in company code specify which country is to be regarded as
home country.

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Following accounts should always have a line item management check on:
Reconciliation Accounts

Revenue accounts

All incorrect

Material stocks accounts

Clearing open item

Open items clearing can be done through post with clearing

Clearing documents can have more than 2 line items

Open items clearing can only be done through account clearing

Clearing document can have no line items

Automatic payment is an example of clearing open items

For every combination of two currencies you can maintain different excahge rate
which are distinguished by an exchange rate type.
false

true

Select the correct statement

You can always activate or deactivate open item management if the
account has a balance
Accounts with open item management must not have line item display
activated.
For accounts without line item display means that only transaction figures
are updated when documents are posted
Opens items management accounts can be set for both balance sheet and
P/L Accounts

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Some of the Exchange rate types are:

Historical rate

Spread rates

Average rate

Bank Selling rate

Base rate

Terms of payment enable the system to calculate cash discount and invoice due
date
true

false

Select the correct statement

In line item segment you can change reference and Header text
You can change any field of the posted document which has not
reconciliation effect
You can change any field of the posted document

Business Transaction can have one or more document

You can change any field of the posted document which has reconciliation
effect

You can control the field status of Reference field and Document header text
through document type
false

true

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Which of the following is not a step in variant principle method

Definition of variant

Populate the variant with values

Definition of system objects

If you enter group chart of account in Chart of Accounts properties then the field
Group number is a required in Company code segment
false

true

System contains complete log of any change in the master record.

true

false

Definition of company code includes

Name of system

Name of client

Country

Language

Description

Address

6 characters company code

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Number intervals for G/L account master records can overlap

false

true

Steps to create and use chart of accounts are:

Assign Chart of Accounts to Company codes

Assign the chart to business area

Define the properties of Chart of Accounts

Define Chart of Accounts

clearing document usually has no line items

false

true

In fiscal year variant

Fiscal year variant is assigned to business area and company code

System derives posting period from the last date of the month

Contains posting periods and special periods

Special periods should always be 4

System derives posting period from posting date.

Set period opening

If the posting date falls within the last normal posting period, you cannot
post transaction in one of the special periods.

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Some of important variants in FI are

Exchange rate variant

Fiscal year variant

Posting period variant

Calendar year variant

Field status variant

Chart of Accounts contains following groups of fields

Type and Description

Information

Consolidation

Key Word Translation

Control Data

Bank/Interest

Select correct statements

Posting key is defined at company code level

Posting key is define at client level

Posting key control the field status of GL Master Data

Posting key control field status of all type of master data

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There are three ways to transfer SPGL entires to the system:

Noted items

Automatic offseting posting

Free offsetting

Document can have external number range

true

false

Select the correct statement:

In one time vendor you enter vendor details during the document
processing
Vendor and Customer account group can have a separate number range

In external number range user chooses the account number

For each number range you can define whether the number assignment is
external or internal
One time vendor should have internal number range

In internal number range user chooses the account number

In payment terms we specify

Cash discount amount

Cash Discount %

Default for baseline date

Payment block

Payment terms

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Reason codes can be assigned to

Partial payment

Vendor master data

Customer master data

Residual items

Difference posting

Vendor Master Record:

Vendor Number is created at client level
Vendor accounts must have minimum of two segments for processing any
accounting document.
General data segment of vendor master data can be accessed throughout
the organization
Complete vendor account consists of three segment

Cash journal
Each cash journal can have a same general ledger account

One time vendor transactions are not allowed in cash journal

Cash journal is created at chart of account level

One company code can have several cash journal in one currency

Cash journal is created at client level

One company code can have one cash journal in one currency

Document split function also facilitates in cash journal

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select the correct statement

The company code segment for same GL account can be different
depending on the requirement of the company code
The chart of account segment for same GL account can be different
depending on the requirement of the company code.
Every company code that wants to use an account from assigned chart of
accounts has to create its own chart of account segment
In company code semgent you have to specify whether the account is a
balance sheet or profit and loss statement account
Number range of account group cannot be overlapped.
Every Company code that wants to use an acount from assigned chart of
accounts has to create its own company code segment.

Default values
You can default value date as system date
At chart of Account level you enter the maximum difference permitted
between the exchange rate
Parameter IDs allows users to set default values for fields whose values
does change very often
In system you can control whether fiscal period is proposed when you
display or change document
In system you can control whether fiscal year is proposed when you
display or change document

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Terms of payment
Can be change after the document is posted

Default by the system or entered by the users

Created at client level

Can be allocated to customer master data

Defined at sales area as well as at company code level in vendor master
data

Select the incorrect statement

Reconciliation accounts are updated at the end of each day
The fields displayed in the General Ledger accounts master records can
only be controlled by the GL Account Group.
Special program needs to be executed to reconcile subsidiary record and
reconciliation account
Sometime system allows to post direct entry in vendor and customer
reconciliation accounts
Fields that are hidden may still contains values

Following information are maintained in Tolerance group for Customer/ Vendors

Permitted payment difference

Tolerance for payment advises

Specification for posting residual items from payment difference

Specification for clearing procedures

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If the fiscal year is defined as the noncalendar year, the posting periods are equal
to the months of the year.
false

true

Posting Period
Posting Period variant is assigned to Company code

An authorization group may be assigned to first period interval

When you open or close posting period in posting period, it effects all the
company code assigned the same posting period variant
Posting key can be handled differently for different account types

Posting period variant is assigned to chart of account

Posting period is determined by posting date

Period opening and closing is set in Posting period variant

We specify Posting period and special period in Posting period variant

Document Number range:

Can be assigned to multiple documents

Can be overlapped

Can have internal number range

Can be fiscal year independent

Can be Fiscal year dependent

Can have external number range

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Select the incorrect statements

Company code is the highest level in the R/3 System

Financial Accounting component is used for internal reporting

Business area is used for segment reporting

Controlling is used for external reporting

Business area is linked with all the company codes

Business area is an area of responsibility

Amount field is not updated automatically after each payment run

false

true

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