VEDANTA LIMITED - ALUMINIUM & POWER, JHARSUGUDA

CHECKLIST FOR INTEGRATED MANAGEMENT SYSTEM

Department :
DATE :
QMS, EMS & OHSMS Clause No Check Points Responsibility C/NC
General Requirements
CONTEXT OF THE ORGANISATION
List of External and Internal issues Ankit/Shivani
ISO 9001 4.1
ISO 14001 4.1
ISO 45001 4.1 Risk assessment of E&I Issues with Quality Risk Register, ESIA, Raja/jitendra/Abhiyan/Anirban/Shubham/Arka
HIRADeC,HRA

Context of The Organisation List of Need & Expectations of Interested Parties Ankit/Abhiyan

ISO 9001 4.2 Risk assessment of E&I Issues with Quality Risk Register, ESIA,
ISO 14001 4.2 HIRADeC,HRA Raja/jitendra/Abhiyan/Anirban/Shubham/Arka
ISO 45001 4.2
Monitoring and review of E&I and N&E Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

ISO 9001 4.2

Quality/ Environment /OH & S ISO 14001 4.2 List of Processes ( Turtle Diagram/ Process Flow), defining Input Ankit
Management System & Its ISO 45001 4.2 & Output of process
Processes

LEADERSHIP
Policy available Abhiyan

ISO 9001 5.2 Awareness/ Understood to all Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

IMS Policy ISO 14001 5.2
ISO 45001 5.2 Display of banners at shop floor, notice board Anirban/Shubham/Arka

Communication through mail, TBT etc. Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

Roles, Responsibility, Authority & Accountability

Roles, Responsibility, Authority
& Accountability
3R & 2A document for Direct & Indirect Manpower covering all
three Management System Ankit/deepak singh
ISO 9001 5.3
ISO 14001 5.3
Communication and awareness within department Raja/jitendra/Abhiyan/Anirban/Shubham/Arka
ISO 45001 5.3

Consultation and participation of workers - Mechanism Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

Risk & Opprotunities
PLANNING
RISK AND OPPORTUNITIES
Identification of Risks & Opportunities covering Quality,
Environment, Health & Safety risks Raja/jitendra/Abhiyan/Anirban/Shubham/Arka
(Quality Risk Register, ESIA, HIRADeC,HRA)
ISO 9001 6.1
ISO 14001 6.1 Risk assesssment for Internal-External Issues and Need &
ISO 45001 6.1 Ankit
Expectations of Interested Parties

Action plan to address risk & opportunities and controls

mentioned in SOP/SMP/WI Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

Alignment of objectives with Vedanta Sustainability Framework, Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

Businees & Dept. Risks, Plant level Objectives

Objectives covering all three Mgmt systems- QMS, EMS & Raja/jitendra/Abhiyan/Anirban/Shubham/Arka
OHSMS

Backup file for fixing Baseline & Target Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

ISO 9001 6.2 Management programs are prepared for each objective with
Objectives & Management Responsibility, Time frame & Resources Raja/jitendra/Abhiyan/Anirban/Shubham/Arka
ISO 14001 6.2
Programs ISO 45001 6.2

Month wise status of Objectives & Programs Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

Corrective actions against deviation in achieving target Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

Any revision in action plan to achieve the target Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

Supportive documents like MOM or NFA etc. in case of not

achieved or dropped Objectives/MP Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

7 SUPPORT
7.1 RESOURCES
People ISO 9001 7.1 List of employees and contractors Deepak singh

List of required vs available equipments for VLJ and Service

partners .
(It should cover: Tools, Lifting tools and tackles, Monitoring & Hemant bhatnagar/lingraj
measuring equipments, Softwares, transport, information
system etc.)

Preventive maintenance plan Suchismita

Infrastructure ISO 9001 7.1.3 Plan vs actual record: any deviation then next planned date Suchismita

PM checklist: Complete fill up, signed, next done date for Suchismita
pending activities etc.
 Infrastructure ISO 9001 7.1.3

Breakdown details, analysis, RCA, corrective & preventive action

etc. Suchismita

Revision of PM checksheet as per recommendation of RCA Suchismita

Identify and maintain parameters for physical environment &

other factors ( eg: noise, temperature, humidity, lighting etc.) Mahahweta

Work environment ISO 9001 7.1.4

Recording of these parameters ( eg: Illumination record, Noise ,
dust, temperature) monitoring reports wherever applicable Mahahweta

Calibration list for measuring and mointoring equipments ( VLJ

& service partners) Raja

List should include instrument model no, serial no, done date, suchismita
due date, frequency of calibrtation and required accuracy etc.

Monitoring & Measuring

Resources ISO 9001 7.1.5 Calibration certificates of measuring equipments and its
traceability to National or International Standards Raja/jitendra/Abhiyan

Assessment and resulting actions when the measuring

equipment is found non-conforming Raja/jitendra/Abhiyan

Software list and validity of license Raja

Prepare QEST- Qualification, Experience, Skill, Training for each C.K.Panda

personnel

Skill mapping for direct & indirect employee C.K.Panda

Competence,training & ISO 9001 7.2,7.3 Identify Training need as per skill gap , due to involvement in Hemant bhatnagar/lingraj/deepak singh
awareness ISO 14001:7.2,7.3, incidents & for High/Significant risks
ISO 45001 7.2 & 7.3
Training Plan vs Actual Hemant bhatnagar/lingraj/deepak singh

Check effectiveness of training ( eg. Pre-post test), evaluate on

job training also Hemant bhatnagar/lingraj/deepak singh

Planned any retraining based on feedback? Hemant bhatnagar/lingraj/deepak singh

Records for communication to Customer Requirements, Policy,

Objective, Action Plan, Non conformities, Corrective actions, Suchismita/Amrita soni
ISO 14001 7.4 Legal requirements etc.
Communication ISO 9001 7.4
ISO 45001 7.4
Records of communication with external customer, stakeholders
related to Environemnt & OHSMS system Mahashweta

DOCUMENTED INFORMATION

Master list of documents & Records Shivani

ISO 14001 7.5.1,

Control of documented ISO 45001 7.5
information Master list of documents for external origin documents Shivani
ISO 9001 7.5.1

All documents maintained as per MLD & MLR Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

OPERATIONAL PLANNING AND CONTROL

Quality objectives and requirement of product , Quality Plan Ankit/Abhiyan

Establishment of processes, documents and resources specific

to product & Services (SOP/WI) Anirban/Shubham/Arka

Planning of product realization ISO 9001 8.1

required verification, validation, monitoring, inspection and test
activities specific to the product/ services and the criteria for Ankit/Abhiyan
product acceptance;

records for verification Ankit/Abhiyan

REQUIREMENTS FOR PRODUCT AND SERVICES

Communication record related to product information, enquiry,

Customer communication ISO 9001 8.2.1 contracts NA

requirement specified by the customer NA

Determination of requirements requirements not stated by the customer but necessary for
related to the products & ISO 9001 8.2.2 specified or intended use, where known NA
services

statutory and regulatory requirements related to the product NA

Review of requirements related ISO 9001 8.2.3 Review records of discussions for customer requirement NA
to the products & services

Changes to requirements for ISO 9001 8.2.4, Amended document in case of any change in requirement of
products and services 8.5.6 product NA
 Purchasing

Organisation will define and apply the OH & S criteria for NA

selection of contractors

Procurement ISO 45001 8.1.4

Outsourcing arrangements are consistent with legal and other NA

requirements (i,e) Check the facility of Associate partners

List of service providers mentioning their work area and job

How department controls the activities of service providers?
General Does a standard / procedure exist to define requirements for NA
supplier materials, equipments/tools?
Are qualified Vedanta personnel verifying that tools and
materials are fit for purpose?

ISO 9001 8.4

Purchsing process is available ot not?
Are procurements done from approved suppliers?
Type & Extent of control Are the suppliers monitored periodically etc. NA
Record to show vendor evaluation and re- evaluation
Record of actions taken against evaluation

Do purchase documents adequately define the requirements NA

including statuatory & regulatory, competence
Information for External
Provider

GRN records NA

Production and Service Provision

Availablity of work instructions NA

Control of production and ISO 9001 8.5.1 Define the controlled conditions for production in WI NA
service provision

Records of product release, delivery and post delivery activities NA

Records for Identification of products/ by products( eg: batch

no, cast no etc.) NA
Identification and traceability ISO 9001 8.5.2
Tracebility for equipments with master calibrators NA

Records for handling, packaging, storage.

Preservation of product ISO 9001 8.5.4 Proper maintenance of infrastructure NA

Post Delivery Activities ISO 9001 8.5.5 Determination of Post delivery activities if any NA

Verification of product/service at different stages of process

Release of Product ISO 9001 8.6 and its release authorisation. NA
Record to show the product acceptance criteria.

Control of nonconforming Procedure about control on non-conforming product , its

product ISO 9001 8.7 release authorization and related records NA

PERFORMANCE EVALUATION

Service level agreement document Suchismita/Amrita soni

SLA feedback records as per defined frequency Suchismita/Amrita soni

Customer satisfaction ISO 9001 9.1.2
corrective actions against low score Suchismita/Amrita soni

effectiveness of actions also to be monitored Suchismita/Amrita soni

Analyis about:
1. customer satisfaction
Analysis & Evaluation ISO 9001 9.1.3 2. suppliers Suchismita/Amrita soni
3. trends of processes etc.

Check last NC & observations Abhiyan

ISO 9001 9.2
Internal audit ISO 14001 9.2
ISO 45001 9.2
Check status of corrective actions & compliance Abhiyan

Management Review

Review Input
ISO 9001 9.3 Keep MOM of MRM and take actions as per recommendation or
ISO 14001 9.3
ISO 45001 9.3 action plan
Review Output

Improvement
 List of continual improvement projets anirban
ISO 9001 10.3
Continual improvement ISO 14001 10.3
ISO 45001 10.3
Check review record of WI, ESIA and HIRADeC,HRA Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

Customer complaints/Failures/Incidents/Accidents, its

addressal/investigation process. suchismita/Amrita soni

Corrective actions against Customer complaint, breakdowns, suchismita/Amrita soni

NC, Incident & audit observations

Corrective action ,Non ISO 9001 10.2

Conformity & Incident ISO 14001 10.2 Incident investigation/RCA approved document required suchismita/Amrita soni
ISO 45001 10.2

Compliance of corrective actions suchismita/Amrita soni

Effectiveness checking record of corrective actions suchismita/Amrita soni

Implementation & Operation realated to EMS & OH &SMS

List covering product, activity & services Mahasweta

Identify positive/ negative impact Mahasweta

Do risk analysis by severity and probability Mahasweta

ESIA ISO 14001 6.1.2
Identify significant/ Non significant activities Mahasweta

Managament programs for Significant activities or proper

control to be mentioned in WI Mahasweta

Control measure linkage in WI Mahasweta

All Routine, Non routine activities should cover in HIRADeC & Raja/jitendra/Abhiyan/Anirban/Shubham/Arka
HRA

Control measures as per hierarchy ESESP Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

HIRADeC, HRA ISO 45001 6.1.2
Control measure linkage in WI Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

SEG linkage Raja/jitendra/Abhiyan/Anirban/Shubham/Arka

List of parameters to be monitored with method, criteria, Ankit/Suchismita

frequency
ISO 45001 9.1.1
Performance evaluation ISO 14001 9.1.1
Monitoring records Ankit/Suchismita

Waste matrix with storage, handling & disposal guideline MahaswetaAmiya das

Waste Management ISO 14001 6.1 & 8.1 Record for hazardous and non hazardous waste Mahasweta

List of hazardous handlers pass holders Mahasweta

Identify emergency as per ESIA & HIRADeC Anirban/swarnabrata

Emergency response procedure Sharda/KR Ashish

Mock drill plan for testing preparedness Sharda/KR Ashish

Emergency Plan & Response ISO 14001 8.2
procedure ISO 45001 8.2
Record of mock drill events Sharda/KR Ashish

Actions against identified defficiencies Sharda/KR Ashish

Revision in response procedure Sharda/KR Ashish

ISO 14001 6.1.3,

ISO 45001 6.1.3 List of applicable legal requirements & its awareness Hemant bhatnagar/Arohi

Legal Requirement and its

compliance Compliance to be shown in VLCM.
ISO 14001 9.1.2 Status can be shown by department. Jitendra/c.k.panda/Debabrata
ISO 45001 9.1.2 Overall to be checked with HSE dept.

MOC list & signed copy of MOC Payal

Process Safety & MOC ISO 14001 4.4
ISO 45001 8.1.3
Revision of ESIA, HIRADeC and SOP/WI Payal

FORM: MRJ/026-01