TRAIN THE TRAINERS PROGRAMME ON

ENVIRONMENTAL, OCCUPATIONAL HEALTH

AND SAFETY MANAGEMENT SYSTEMS
(ISO 14001: 2004 / OHSAS 18001:1999)

SAMPLE TRAINING KIT FOR GENERAL AWARENESS

 WHY ISO 14001/ OHSAS 18001 AT L&T ?

• We do responsible business
• Prevention of Unsafe Conditions & Unsafe Practices
• Need for improving resource conservation (oil, energy, water, paint and other
materials) - A Rupee Saved is Rupee Earned
• Better Regulatory Compliance
• Prevention of Pollution (water pollution, air pollution, land pollution)
• Better Relationship with Stakeholders (public buyers, dealers, banks, press, other
government agencies)
• Better emergency prevention, preparedness and control
• Systematic approach to address EHS issues/ elimination/ minimization/ control of
work place hazard/ risks/ environmental aspects
• Clean and neat workplace and factory premises
• To be a leadership and EHS responsible company
• Strengthen the perspective that “ Everybody is an Environmental/ Safety Officer”
 WHAT ALL IS OUR KEY EHSMS
DOCUMENTATION?

• EHS Policy
• EHS Management System Manual -Level I based on ISO-
14001/ OHSAS 18001/ Corporate requirements
• EHS Management Operational Manual
• Register of OHS Hazards & Risks
• Register of Environmental Aspects & Impacts
• Register of Applicable EHS Legislation
 WHAT IS EHSMS ?
• Based on PDCA Cycle in line with organizations EHS
Policy
• Elimination/ minimization/ control of significant
environmental aspects/ non – tolerable OHS Risks
• Ensures Better Regulatory Compliance
• Systematic, Structured and Documented Approach to
address EHS issues
• Systematic & Documented operational control
procedures
• Appointment of management representative
• System of internal audit & management review
 ISO 14000 SERIES

 14001: 2004
Environment Management Systems
Specifications with Guidance for Use
 14004: 2004
General Guidelines
 OHS STANDARDS

 OHSAS 18001:1999- Occupational Health & Safety

Management Systems
Specifications

 OHSAS 18002:2000- Guidelines for Implementation

of OHSAS 18001.
 ELEMENTS OF ISO 14001
PLAN

Environmental Policy
Env. Aspects
Legal requirements
DO
Act/Improve Objectives and targets
Environmental Structure, responsibility
management Programs Training
Management
review Communication
Env. Man. Documentation
Document control
CHECK/CORRECT
Operational control
Emergency preparedness
Monitoring/measurement
Non conformance
Corrective/preventive
action
Records
EMS Audits
 ELEMENTS OF OHSAS 18001 ACCORDING TO ‘DEMING’

PLAN

OHS Policy
Hazard Identification /
risk assessment
Legal requirements DO
Act/Improve
Objectives Structure & responsibility
OHS management Training awareness &
Management Programs competence
review Consultation and
CHECK/CORRECT Communication
Performance Monitoring & Documentation
measurement Document & data control
Accident / incident, Non Operational control
conformance Emergency preparedness
Corrective / preventive
action
Records & Record
management
EMS Audits
 ISO 14001 : KEY SCIENCE
Environmental Aspects Environmental Impacts
(Cause) (Effect)

Significant Environmental Aspects

Programmes Procedures
 OHSAS 18001 : KEY SCIENCE

OHS Hazards OHS Risks

(Cause) (Effect)

Risk Assessment
(Non-Tolerable OHS Risks)

Programmes Procedures
(OHSMP) (OCP)
 OBJECTIVES & TARGETS: EXAMPLES

Quantitative : 10% Reduction in Hydraulic Oil Consumption by December

2006.
Feasibility Study : To Prepare Oil Mass Balance Across Users Functions &
Identify Available Areas of Consumption by September,
2006.
Physical Improvement: To Construct Acid Proof Lining Platform for HCL
Unloading by December, 2006.

Operational Control Procedures

OCP 1: To Ensure Proper Management of Disposal
OCP 2: To Establish Safe Hydrotest procedure
OCP 3: To Identify Significant Environmental Aspect of Waste Oil
Contractor & Communicate Environmental Guidelines
OCP 4: Procedure for proper storage and handling of gas cylinders
 PLEASE ANSWER FOLLOWING

• What are your key commitments given in your EHS policy ?

• What is your role and responsibility for EHS policy and EHSMS?
• What is your linkage with EHS policy commitments?
• What will be the consequence of not following your EHS policy
and document procedures? (Read EHS Policy for above four)
• Who is your Management Representative? (Mr. A K Upadhyay)
• Who are the members of your EHMRC? (TQM Council)
• What are the legislation applicable to your department? (Read
List)
• What are the operational control procedures you are required to
follow? (Read Master List)
• What are your emergency control center phone numbers and
where it is located? (Gate No - 1, 5217/5224)
Key Commitments

Your Role

Consequence for
not following
 List of EMS Legislation applicable to HZW
• The Water ( Prevention and Control of Pollution ) Act,Rules
1974,1975
• The Water ( Prevention and Control of Pollution ) Cess
Act,Rules 1977,1978
• The Air ( Prevention and Control of Pollution ) Act,Rules
1981,1982
• The Environment ( Protection ) Act , Rules 1986
• The Hazardous Wastes (Management and Handling) 1989
Rules-Amendment 2003
• Manufacture, Storage and Import of Hazardous Chemical 1989
Rules-Amendment 2000
• The Bio-Medical waste (Management & Handling) 1998 Rules-
Amendment 2000
• The Public liability Insurance Act & Rules 1991
• Batteries (Management & Handling) Rules 2000
• The Coastal Regulation Zone (CRZ) Rules 2000.
• The energy conservation act, 2001
 List of OHS Legislation applicable to HZW
• The Factories Act- 1948 Amendments up to -1987
• The Gujarat Factories Rules- 1963 Amendments up to -1995
• Motor Vehicles Act & Central Motor Vehicle Rules 1988
,1989
• Rules on Emergency planning, Preparedness & Response
for chemical Accidents. 1996
• The Petroleum Act &The Petroleum Rules 1934, 1976
• Explosive Act 1884
• Gas Cylinders Rules 1981
• Static & Mobile Pressure Vessels Rules 1981
• The Indian Electricity Act & The Indian Electricity Rules
1910,1956
• The Workmen Compensation Act 1923
• Manufacture Storage & Import of Hazardous Chemicals
Rules 1989
 Master List Of OCP
• PROCEDURE FOR SPECIFIC CONTROL & MONITORING
(WATER,OIL,ENERGY)
• PROCEDURE FOR SHOP FLOOR,YARD WASTE MGMT,
STORAGE/SEGREGATION/DISPOSAL
• PROCEDURE FOR EHS MONITORING, ANALYSIS & CONT
• PROCEDURE WORK PERMIT, MGMT CONFINED ENTRY
• WORK PERMIT FOR WORKING AT HEIGHT FOR SPECIFIC ACTIVITIES
• OPERATIONAL CONTROL FOR WORKING AT HEIGHT
• PROCEDURE FOR WORK PERMIT FOR EXCAVATION
• PROCEDURE FOR GAS CUTTING & WELDING
• PROCEDURE FOR SAFE MATERIAL STORAGE& HANDLING
• OPERATIONAL CONTROL FOR SAFE ELECTRIC WORK
• PROCEDURE FOR SAFE OPERATION & MAINTENANCE OF MATERIAL
HANDLING EQUIPMENTS
• OCP FOR PREVENTIVE OCCUPATIONAL HEALTH / PRE
EMPLOYMENT
• PROCEDURE FOR COMMUNICATION OF EHS REQUIREMENTS TO
SUPPLIERS & CONTRACTORS
 Master List Of OCP
• PROCEDURE FOR INTEGRATION OF EHS CRITERIA AT PLANNING
STAGE
• CANTEEN HYGIENE GUIDELINES
• PROCEDURE FOR ENSURING SAFETY IN ELECTRICAL INSTALLATION
• PROCEDURE FOR PORTABLE HAND TOOLS
• PROCEDURE FOR LIFTING TOOLS & TACKLES
• PROCEDURE FOR EFFECTIVE MAINTENANCE OF EMERGENCY
PREPARDNESS FACILITIES
• PROCEDURE FOR SAFE MANUAL MATERIAL HANDLING / SAFE
ERGONOMICS
• PROCEDURE FOR SAFE NDT
• PROCEDURE FOR SAFE BLASTING
• PROCEDURE FOR SAFETY INSPECTION
• PROCEDURE FOR TRANSPORTATION/ LOAD OUT/ SAIL
• PROCEDURE FOR LADDER SAFETY
• PROCEDURE FOR SAFE STORAGE/ LOADING OF LIQUID OXYGEN
• PROCEDURE FOR MACHINE SAFETY
• PROCEDURE FOR SELECTION/ USE/ CARE/ MAINTENANCE OF PPE
 ISO 14001/ OHSAS 18001: FIVE KEY PRINCIPLES

•EHS Policy
•Planning
• Implementation and Operation
•Checking and Corrective Action
• Management Review
• Continual Improvement
 ISO 14001/ OHSAS 18001 : MACRO PERSPECTIVE

• Systematic, structured and documented approach “to manage

significant environment aspects/ non tolerable OHS Risks of company’s
activities, products & services”.
• Recognize EHS Management as a management approach on the basis of
Plan, Do, Check and Act in line with company’s environmental policy
and significant environmental aspects.
• Does not require “Numerical warranties” in an area of the EHS
Performance including legislation
• Thrust on demonstration of continual improvement in company’s EHS
Performance
• Applicability - Organization of any size, type & setting .
• EHSPolicy is the only public document.
• Allows certification and/or self-declaration.
• Does not set absolute requirement to go beyond with respect to
legislation for certification/ self-declaration.
 ISO 14001/ OHSAS 18001: MICRO PERSPECTIVE

• Identify significant Environmental Aspects/ Non tolerable OHS Risks

of Activities, Products and Services.
• Develop EHS Policy reflecting commitment to address above
identified significant aspect.
• Set objectives & targets in line with company’s EHS policy and
significant aspects.
• Achieve objectives & targets through time targeted and auditable
EHS Management Programmes.
(Quantitative/ Feasibility Study/ Physical Improvements)
• Establish operational control procedures (OCPs) to control significant
environmental aspects.
• Implement EHSMPs & OCPs.
• Identity non-conformities in implementation through monitoring &
measurement & periodic EHSMS audits.
• Review periodically EHSMS results & improve.
 EHSMS: KEY LINKAGE

Continual
Significant Improvement in
Environmental EHSMS Environmental
Aspects/ Non – Performance
Tolerable OHS (PDCA Cycle)
Risks
 EHSMS DOCUMENTATION

ISO 14001/ OHSAS EHSPolicy

18001 requirements
EHS Management
Significant System Manual (L-1)
Environmental
Impacts/ Non
tolerable OHS Risks EHS Management
Department Manual (L-2)

EHSMPs OCPs
 EHSMS DOCUMENTATION

LEVEL - 1 EHS Management Systems Manual (EHMSM)

- General Description
- Clause Specific Common Procedures ( common format)
- Direction to other Manuals
LEVEL - 2 EHS Management Programme Manual (EHSMPM)
- EHS Management Programmes (EHSMPs)
- EHS Operational Manual (EHSMOM)
LEVEL - 3 Forms / Formats
LEVEL - 4 Records