Miscellaneous Letters

Letter of Request

Que. There is a senior secondary school running right in the middle of Manu Vihar, a
middle-class colony full of housing society flats. In the morning as well as in the afternoon
the road passing in front of the school is congested with school buses, mini buses, private
cars etc. Write a letter in 120-150 words to the Deputy Commissioner (Traffic) to provide
at least two traffic police constables to regulate the traffic. You are Gautam, A-21,
Akashdeep Apartments, Manu Vihar, Delhi.

A-21, Akashdeep Apartments,

Manu Vihar

Delhi

12 April 20XX

The Deputy Commissioner (Traffic)

Police Headquarters

Hauz Khas

Delhi

Subject: request for posting two constables

Sir

I am a student of Senior-Secondary School which is located right in the middle of Manu-Vihar’s

middle-class colony full of housing society. I am writing this letter to express my concern about
the increasing traffic on the road in front of the school. (Description about self+ Concern)

The road gets too congested in the morning as well as afternoon with school buses, private cars,
mini buses etc. causing a chaos and delays for hours on end. Furthermore, consistent honking to
clear off the traffic adds to the woes of the residents and the school students. Such pathetic
situation leads to several mishaps and accidents on the road. Unfortunately, this situation is
worsening day by day. (Elaboration about problem)

May I request you to kindly post two constables to regulate the traffic during the said hours to
ease the situation for the benefit of all. It will lead to reducing the traffic snarls, saving of time,
no accidents and no frayed tempers. (Tone of Request)

1
Yours Sincerely

Gautam

Letter of Non-Delivery of Goods

Que.You are Ravikant, Sports Teacher of Sunshine Public School, Karol Bagh, Delhi. A
month ago you placed an order for the supply of a few sports goods. So far you have not
received the goods. Write a letter in 120-150 words to the Sales Manager, Olympic Sports,
F-12, Darya Ganj, Delhi requesting a speedy delivery of goods.

Sunshine Public School

Karol Bagh, Delhi

21 November 20xx

The Sales Manager

Olympic Sports

F-12, DaryaGanj

Delhi

Subject: non-delivery of sports goods

Sir

We regret to inform you that we have not yet received various sports goods ordered on your vide
receipt number 453AW/XX dated 20 October 20XX, despite your assurance that the goods will
be delivered within a week of receiving the order. (Date, Receipt Number, Details about goods
ordered)

Our Annual Sports Day is going to be held in the month of December and our students require
the goods ordered for practicing for this event. The delay on your side is causing much hardship
to the students besides exposing them to the risk of injury due to non-availability of protective
sports equipments. (Informative Paragraph)

Despite several reminders given, we have received only empty assurances from your side. We
once again request speedy delivery of the goods ordered. Further, in case you do not supply the
goods within seven days of the issue of this letter, we may be constrained to cancel the order and
place the order on another supplier. (Hope/Comment/Request)

Yours Sincerely

2
Ravikant

Sports Teacher

Cancellation of Order

Que. You are the Librarian of Amla Public School. You had placed an order for textbooks
with Dhanpati& Sons. As the books did not arrive on time, you have decided to cancel the
order. Write a letter to the Manager, Dhanpati & Sons , Chennai cancelling the order.

Amla Public School

Chennai

13 April 20XX

Subject: cancellation of order no 25AWS-33F

Sir

With immese trust placed in the quality of the products and services of your firm, we had placed
an order for various textbooks for our school students on 20 February 20XX via vide receipt
number 25AWS-33F. However, the product was expected to be delivered by 20 March
20XX.(Date of Placing/Date of Delivery/Order No)

We regret to inform you that we have still not received the consignment which is creating a
problem for the teachers as their work is hindered. Neither the students are able to issue the copy
of the books and are compelled to read the old versions. (Problem caused due to non-delivery)

As the new term of the school has already started, we are constrained to cancel the above order,
as you did not comply with the delivery date and also have not informed when you expect the
books to be delivered. Even the reminders given to you were of no avail.

Yours Sincerely

Nitika Mehra

Librarian