GOMOTSANANG BAGOLO CONSTITUTION

1. NAME

1.1 The organization hereby constituted shall be called Gomotsanang Bagolo Society Club.

1.2 Its shortened name shall be GBSC.

2. VISION

We envision active elderly citizens and encourage other elderly people to join so that we built united community
and help each other, giving each other advices.

3. MISSION

To utilize every tool and opportunity before us for the betterment of the living condition in the community. To
create a healthy happy and free progressive society.

4. BODY CORPORATE

Gomotsanang Bagolo shall:

4,1 Legally operate as a Non-Profit organization

4.2 Exists in its own right, separately from its members.

4.3 Continue to exist even when its membership changes and there are different office bearers.

4.4 Be area to own property and other possessions

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 4.5 Be able to sue and be sued in its own name.

5. MAIN OBJECTIVES

5.1 To provide social, emotional, physical and mental development of older persons
aiming at loneliness and giving support during times of bereavement.

5.2 To promote the elderly education in the community.

5.3 To open and operate a bank account.

5.4 To raise funds and receive contributions where appropriate to finance the work.

5.5 To provide physical fitness in the form of exercises.

6. AREA OF OPERATION

The area in which the service club is operating and in which services will be carried on is in Seweding
village, in the North West Province, Mahikeng.

7. INCOME AND PROPERTY

7.1 The organization will keep all the records of all its properties and assets.

7.2 Members of the organization do not have any rights over assets and property by mere facts that
they belong to the organization.

7.3 The organization may not give its money and property to its members or office bearers.

8. MEMBERSHIP

8.1 Membership of the organization shall be open to elderly people, who are 60 years and above,
application for membership shall be subjected to the approval by Management Committee.

8.2 There is a membership joining fee of R50.00.

8.2.1 Monthly contribution is R20.00 applicable for all

members of the organization.

8.3 Every member shall have one vote at a general meeting.

8.4 Any member of Gomotsanang Bagolo may terminate his/her application in the
Stand 51935, Seweding, Mahikeng
Email: gomotsanangbagoloserviceclub@gmail.com
Cell: 073 671 3903 Reg: 169-141 NPO
 organization by giving the secretary of the organization a written notice to that effect

9. ADMINISTRATION OF THE ORGANIZATION

9.1 Gomotsanang Bagolo shall be administered by a Management Committee Consisting of

the following portfolios
9.1.1. Chairperson
9.1.2. Deputy Chairperson
9.1.3. Secretary
9.1.4. Deputy Secretary
9.1.5. Treasurer
9.1.6. Project Co-coordinator
9.1.7. Three additional members

9.2 The following portfolios shall exist

9.2.1 Health Committee

9.2.2 Social Services

10. ROLES AND RESPONSIBILITIES OF EXECUTIVE COMMITTEE

10.1. CHAIRPERSON

10.1.1 The Chief Director of Gomotsanang Bagolo.

10.1.2 Make pronouncement for and on behalf of GBSC, outlining the aim and objectives of any
question, provided that this is done within the values and principles of Gomotsanang Bagolo.

10.1.3 Accountable to the Executive Committee for its activities and meetings.

10.1.4 Presides over all meetings

10.1.5 Present Gomotsanang Bagolo meeting with other organization or community.

10.1.6 Strategize, plan and monitor the progress of Gomotsanang Bagolo.

10.1.7 Together with the secretary draft the minute and agenda and convene meetings.

10.1.8 Ensure that the secretary and treasurer take responsibility for the organization’s
finances.

10.2. DEPUTY CHAIRPERSON

10.2.1 The Deputy Chairperson shall over and above deputizing the chair be responsible

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 for the following:

10.2.2 Assist the chairperson with all organizational matters.

10.2.3 Always act as a chairperson in his/her absence.

10.3 THE SECRETARY

10.3.1 Is the Chief Administrator of Gomotsanang Bagolo.

10.3.2 Co-ordinate meetings and be responsible for distribution of minutes.

10.3.3 Attend all meetings and record meeting minutes.

10.3.4 Together with the chairperson, draft the agenda and convene meetings.

10.4 DEPUTY SECRETARY

10.4.1 Always act on behalf of the Secretary in his/her absence.

10.4.2 Co-ordinate and collect portfolio committee reports.

10.4.3 Supervise, motivate and advise the portfolio committee.

10.5 THE TREASURER

10.5.1 Responsible for all aspects related to the financial affairs of the organization.

10.5.2 Maintain proper bookkeeping and monitor bank accounts of Gomotsanang

Bagolo.

10.5.3 Present monthly financial statements.

10.5.4 Shall be the custodian of Gomotsanang Bagolo's property and assets.

10.6. PROJECT COORDINATOR

10.6.1 Is responsible head of organizational projects.

10.6.2 Identifies potential projects.

10.6.3 Together with the treasure, they prepare project budgets.

10.6.4 Identifies, develops and manage relationships with project stakeholders.

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11. MEETINGS AND PROCEDURES OF THE COMMITTEE

11.1. The Management Committee shall meet at least twice a month,

11.2. Management Committee meetings shall be called by the secretary, in consultation with
the chairperson.

11.3 The committee shall be accountable to the members at all times.

11.4. Meetings shall be chaired by the chairperson.

11.5. All committee members shall be given at least 7 days’ notice unless it is deemed an
emergency meeting.

11.6. At least six (6) Management Committee members must be present for the Management
Committee meeting to take place (four members of the Executive and two additional members.)

11.7. Minutes of the meeting shall be kept safe and always be on hand for members to
consult.

12. DECISION MAKING

12.1. Members of the executive committee must always try to reach a consensus
on issues, voting must be the last thing to do to make a decision.

12.2 Voting at Management committee meetings shall be by secret ballot on a majority basis.
If there is a tied vote then the chairperson shall have a second vote.

13. ANNUAL GENERAL MEETING

13.1. Gomotsanang Bagolo shall hold on Annual General Meeting (AGM) every year.

13.2. Where possible members shall be notified personally, otherwise notice will be deemed
served by advertising the meeting in at least 14 days of the AGM.

13.3. The business of the AGM shall include the following:

13.3.1 Receive a report from the Chairperson of the organization's activities over
the year.

13.3.2 Receiving a report and presentation of the lest financial year's accounts
from the treasurer.

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Cell: 073 671 3903 Reg: 169-141 NPO
 13.3.3 Changes to the constitution that members may want to make.

13.3.4 Electing a new management committee and considering any other matter
as may be appropriate at such a meeting.

13.3.5 General closes the meeting.

14. FINANCIAL

14.1. Any money raised shall be used only for Gomotsanang Bagolo.

14.2. Any bank account opened for Gomotsanang Bagolo shall be in the
organization's name.

14.3. An Accounting Officer shall be appointed at the general annual meeting,

his/her duty will be to audit and check the finances of the organization.

14.4. The treasure shall arrange for all funds to be put into a bank account in the
name of the organization. The treasurer must also keep records of all finances.

Stand 51935, Seweding, Mahikeng

Email: gomotsanangbagoloserviceclub@gmail.com
Cell: 073 671 3903 Reg: 169-141 NPO