Violation Documentation 1-5-1

COLEGIO DE SAN GABRIEL ARCANGEL 1
CHAPTER 1 - INTRODUCTION
1.1 Introduction
Year 1993 marked the most significant event in the history of Colegio
De San Gabriel Arcangel (CDSGA). It was the year Dr. Gabriel G. Uriarte
(Ph.D) the founder, with the inspiration of his wife, Dr. Lucina P. Uriarte had
laid the cornerstone of CDSGA’s existence with its vision and mission to
became the only therapeutic school in town; quite distinct and different from
all other existing schools throughout the Country. CDSGA is strategically
located in a fast growing community of Sapang Palay Bulacan to which a
good number of families of Metro Manila and from other/nearby towns have
been transferring and/or migrating. The school is located along the National
Road of Area E, Sapang Palay, San Jose del Monte City, Bulacan.
Specifically, the school’s address is Lot 26, Block 13,Brgy. Fatima I, Area E,
Sapang Palay City of San Jose del Monte, Bulacan near Sapang Palay
National High School and San Jose del Monte National Trade School . It is
surrounded by Residential and business establishments and subdivisions.
CDSGA has five school buildings owned by the school, constructed
separately in Area E. With its article of incorporation being filed at Securities
and Exchange Commission on April 15, 1993, CDSGA formally opened its
doors to education. In June 1993, CDSGA had an initial number of 197
enrolees for complete preschool and grade I to IV for the S.Y 1993-1994. The
Succeeding year, S.Y 1994- 1995, a complete Pre-school, complete

elementary and complete high school curriculum were offered with a total 550
pupils and students. For S.Y 1996-1997, there were 770 pupils and students
enrolled in three different curriculum years. From S.Y 1998-2002, a steady
progress and increase in enrolment in all levels of the school’s educational
program made inevitable the further expansion of the school.During the
school year 2002- 2003, the school started operating tertiary level of
education by first offering TESDA courses. With 24 students in ACS, 16
students in ACT and 5student in ABA, the school began its collegiate
operation. The next school year-2003-2004, the school expanded its tertiary
operation by opening its doors to CHED courses with students in BSED, 37 in
AB and 37 in BSBA. The school also continued its TESDA programs with 67
enrolees in ACS, 42 in ACT and 8 in ABA.
At present, the school offers basic education courses from pre-school
going to elementary up to high school. In addition, the school expanded its
operation by catering TESDA NC I,II, and III skills program; namely, Bread
and pastry Production NC II services NC II, Bookkeeping and Accounting NC
III, Food and Beverage Service NCII, Health Care Services NC II, Pharmacy
Services NC II, Security Services NC I and NC II, and Shield Metal Arc
Welding NC II.
Two years ladder zed programs with TESDA skills leading to four year degree
course like 2 year Associate in bookkeeping and Accounting (BSA) 2 year
Associate in Computer Science (BSCS), 2 year Diploma in Practical Nursing
(Midwifery) 2 year Hotel and Restaurant Services (BSHM), 2 year Associate
in Computer in Technology and 2 year Diploma in Midwifery were also
offered. For its five/four year CHED courses, CDSGA opens its door to
students who like to enrol in AB Psychology, BS in Custom Administration,
Bachelor of Elementary Education with specialization in General Education ,
and in Pre-school Education Bachelor of Physical Education Major in School
P.E and Sports and Wellness Management, Bachelor of Secondary
Education Major in English, Filipino, Mathematics, Biological Science, and
Pre-school Education, BS in Accountancy, BS in Accounting Technology, BS
in Biology, BS in Engineering, BS in Computer Science ,BS in Midwifery, BS
in Pharmacy, BS in Social Work and BS in Tourism Management.
With its T.U.P extension program, CDSGA also cradles the need for
graduate course like M.A in industrial Education Management and Ed. D in
industrial Education Management. Currently the school’s initial enrolees are
188 for those who were enrolled from pre-school and grade 1 up to grade VI
and 450 students from Grade 7 to fourth year. H.S The College level,
composed of 8 departments, constitutes the majority of the school population
as it records a total of 2,318 colleges students for the first semester of school
year 2012-2013 to put on detail BS Information Technology, 313; Elementary

Education, 274; BS Criminology, 248; BS Business Administration, 209; BS
Accountancy, 183; BS Secondary Education, 164; BS Hospitality
Management, 137; AB Psychology, 141; Hotel Restaurant Services, 121;
Computer Technology, 90; BS Computer Engineering, 74; BS Pharmacy, 54;
2 year Computer Science, 44; BS Computer Science, 33; Electrical
Engineering, 24; Midwifery 20, Tourism Management, 22; Book keeping And
Accounting 22, BS Biology, 19; Customs Administration, 15; Social Work, 12;
Practical Nursing, 7; Care giving, 35; and 15 students in House Keeping.
The School’s teaching force composed of 198 instructors and
professors which usually meet once a month to monitor the quality teaching,
which is vital part of the school educational quality control. CDSGA also
maintains a continues partnership with government agencies like Philippines
Association of Colleges and Universities Commission on Accreditation
(PACUCOA), Fund Assistance for Private Education (FAPE), and Regional
Quality Assessment Team(RQAT) to aid financial instability, to secure the
standard of teaching and elevate educational operation standards.
To date, the school has already acquired hectares of land to provide
student with Spacious grounds and buildings conductive to learning, A 1.4-
hectare of land is situated in between District I and District II that will serve as
agriculture land for learning application purpose on subject related to science
and T.L.E Another 1.4 hectares of land inside Metro gate subdivision and
1000 square meters of land in Muzon were acquired by the school. For the
extension purposes, all the main campus, the first building is composed of 12
rooms. The first floor occupied by the basic education classrooms which are
fully air conditioned. The speech laboratory and Computer rooms are in the
second floor and third floor. The Administration and the guidance offices are in
the third floor. The hostel rooms, with shower room, and the Criminology
laboratory are found in the fourth floor. The first building internet connected
Through WI-FI connection.
The second building is composed of nine (9) rooms. In the first floor,
the medical and dental clinic is located with the adjacent rooms for lower
elementary pupils. The second floor housed of library which occupies three
big rooms. In the third and fourth are all classrooms and laboratories for
College students. Formerly the fifth floor in this building was used as the
school’s function hall. At present, this was converted into three big
classrooms. The third four-story Building that Join the first and second
buildings is also located at the main campus. The first floor is the canteen.
The second floor cradles the Office of the President, Office of the vice
President for academic Affairs, Office of School Registrar whiles the third
fourth is all classrooms.
The fourth building, which is an on Going construction, was formerly a
school quadrangle with394 square meters for physical education classes and
programs, will class on the activity hall on the first floor. The office of the
research direct to room of thesis and office of the writers guild, and other
district officers will be situated at the second floor, while the whole third floor
will cater the college library, the fourth floor and fifth will house the third
computer laboratory of the school, the school auditorium and other rooms that
will enhance the learning of the students. The floor of the fourth building can
be access through the use of an elevator of stairs.
The other two five-story buildings are located a little but away from the
main campus these are the science building and HRM Hotel building which
are already functional.The first floor of the science building houses are lying-
in the second floor is allotted for megatronics, the third floor served as three
college classrooms and the fourth floor serve as the laboratory for healthcare
and care giving services. The HRM hotel is equipped with a bar, conference
accreditation room, entertainment area, and HRM and HRS laboratories; the
back portion of the hotel has spacious classroom for HRM and HRS students.
Adjacent to the main campus is the school quadrangle which caters physical
education related subject and activities.
Aside from innovating its buildings and school facilities, CDSGA also
continuously strengthens and development of knowledge, skill and attitude of
its students by providing them various programs that will be elevate their
being genuine Gabrielians. Different programs like leadership seminars, on
and off campus teaching demonstrations, therapeutic interventions seminars
professionalism seminars, and healthcare and social awareness were
initiated to secure updates on information for the students and to prepare

them to their future field of work. Monthly events like midwifery-DPN week,
Pharmacy week, Education Olympiad week and the like were also launched
to polish the skills of students.
Various organizations were also initiated to discover hidden potentials
of students and enhance their learning as of preparation for a better and
fruitful future, Cultural Dance Society aims to educate students on the
different forms of the dance in the country. Recently performed in a
prestigious competition within City of San Jose del Monte. Sociedad de
Gabrelian, the umbrella organization under the office of Students Affairs,
caters the need of all Students organization and brings to fore contests that
will help develop different fields of learning. Intervener: Guardians of truth, the
school’s official organ, serves as tool information dissemination in the
academe. League of Students Batting against Dropouts extends help to
students in their financial and educational needs and league of Excellent and
Dynamic Students facilitates the needs of scholars like training as well
community extension programs.
The school also establishes its name in the community as it holds
different titles and awards on a variety of contests; namely, School Press
Conference, CSANPRISA, BULPRISA, BATS, Regional Quiz Bee, Speed
Math Competition, etc. In year 2012, the school launched its Leadership
Choice Review Center (LCRC) which aims to equip graduates with
knowledge that can they utilize for passing different board examination
.Professional lecture from CDSGA and PNU were hired to cater the need of
the students. As a result of said efforts, the school produces calibrated
graduates and maintains good standing in different examinations like
licensure examinations for Teachers (L.E.T) Criminologist Licensure
Examination, and Midwifery licensure Examination and holds a consistent
100% passer on TESDA Assessment.
CDSGA also makes its mission a stark reality by providing extensions
programs to the community through programs tutorial programs; at present
the school team up with Pearl S. Buck foundation Incorporated to aid indigent
children from public schools at Muzon, Pabahay, City of San Jose Del Monte.
In addition to this, organization like League of Students Batting against
School Dropouts (LSBASD), an organizational composed of education
students, conduct outreach program like “Gabay Aral Kay Angel” which help
indigent children’s proficiency in basic language (Filipino and English) and
Mathematic.
The school also renders partnership programs with government
agencies. Recently, the school partnership with Public Employment Service
Office launched an extension programs at Dona Remedios Trinidad
community. Spearheaded by the Office of the student Affairs, the school
extends programs like livelihood training and employment program,
educational assistant program community wellness and well being program at
biggest land area in Bulacan-Dona Remedios Trinidad. Near San Miguel,

Bulacan. The Three-year community involvement program will be facilitated y
the School’s calibrated professors and volunteer students from BSBA, BSCA,
BSHRM/HRS, BEED, BSIT/ACT, BSCOE, BSCS/ACS, BS Pharmacy, BS
Tourism AB Psych, and BSSW.
The school also partners with different government units to increase
student’s community and information awareness. Annually, member of
Bureau of Fire Protection conduct seminar on fire prevention and earthquake
drills at the school compound, while Red Cross staffs are in joint venture with
the Medical Allied Department in advocating people to help those who are in
need of medical assistance. Employment agencies like P.E.S.O have been
consistent fields of work.
As a response to the need of financial inclined students, the school
makes learning accessible to deserving college students through the
availability of different scholarship grants like ECS and EVS for Basic
Education and Gabrielian Scholarship Grants, TESDA Grants, Study now Pay
Later Program and Students Assistant Program.

Mission and Vision
MISSION
CDSGA commits itself to give AFFORDABLE,
TRANSFORMATIVE, PSYCHOLOGICALLY, INNOVATIVE,
QUALITY EDUCATION and a CARING SERVICE
That makes a difference towards self –actualization.
VISION
By 2018, CDSGA is a PACUCOA accredited college
Which develops socially responsible, interdependent,
Functionally productive and Godly individuals
Who are locally and globally competent?
PHILOSOPHY
Meaning of CDSGA
Commits and
Dedicates to
Serve
God and Fellowmen
Always
GOAL
To transform students to become GENUINE and TRUE-BLOODED
GABRELIANS.
1.2 Background of the Study
Development refers to the process of growing or changing and
becoming more advanced or the act of process of creating over a period of
time its mean the development will be applied to our study especially for
recording of violation. Enhancement in the title is the process of improving the
quality, amount, or strength. This will be applied for the upgradable of the
violation recording. Violation is an action that breaks a law, agreement, rule
etc. Managements refers to the act or skills of controlling and making
decision. And process of deciding how to use the management stated at the
title will be represent for the controlling and managing the student that were
taking a violation to manage a lot of records.
The Office of the Student Affairs and Services (OSAS) of the Colegio
De San Gabriel Arcangel is one of the offices that supervise student
academic and non-academic activities of the students. The OSAS kept these
records manually and stores data in a Spreadsheet. and or files them in the
cabinet after manipulation the student information the record will going to be
print to provide a summarized report this attachment is regularly printed by
the OSAS in a Month, Year and Semester to give an evidence or warning
record for those students with violation.

The currently manual process for recording student violation usually,
it’s divided in a two manually procedure by giving a “Student violation Slip” for
student and “Confiscating their Student ID”.

By the confiscating of student ID, this process will do when the student
infringed the “Serious Offense” and some “Very Serious Offense’ in student
hand book rules the guard will going to confiscate the student ID and report
them in the OSAS for recording what violation they did and get’s the following
student information this is the main entry that store data in software
Application Microsoft Office Excel to make a record and evidence if the
student having an offense. The status of the student ID is not going to be
release until the violation record is not cleared.

The other process when the student infringed the rule in a regular day
operation like in every weekdays and weekends their student ID are not to
be confiscate but the school guard will give a violation slip in every student
entered in school with having a violation. In this slip indicates the common
violation in “Light Offense” like No student ID, Improper uniform and late in
flag raising and other specify in light offense. when the student are violate in
any of this they need to check what violation they did and after this process
the guar of the school will going to be collect all violation slip and report now
in the OSAS for recording.
After the assessment of recording Student Violation Slip and
Confiscating Student ID, the next following step. The entire student that
having a record in violation will come again in the OSAS to identify how many
violation they made in a current semester by seeing the total violation in
Minor and Major offenses. And after getting the total the OSAS will give a
schedule in every student who’s taking a community service to face the desire
punishment that converted only in community service. In the operation day of
community service the OSAS assign their student in the different department
of school.
The current recording of student information usually, when the student
finally record their student ID or violation slip the next following step is to
records their student information such as – Student full name, Student ID,
Year level, Course, Department and Current semester this is the information
entry that store data in Microsoft Excel to make info in a record. In
manipulation of student information entry it will record in a separate
department in our school they have a (6) six department included College of
Computer Studies and Engineering (CCSE), College of Business (COB),
College of Liberal Arts and Social Sciences (CLASS), College of Criminal
Justice Education (CCJE), College of Medical and Allied Courses (CMAC)
and College of Education (COED) to modify if the student where belong of
this.
By recording the offense of students usually, they indicates the
violation they did if the violation of students is minor or major and the next
following process is to indicates the remarks of the students and to identify if
the student violators is cleared or not cleared in this sanction. But in this
following case the personnel of the OSAS usually they put “Not Cleared “or
“Not Release” remarks or depending on the concern of the student violators.

In the continuations of manual process the violation of the students is
need to count to find out if how many violations they did in the whole current
semester this is very important details in recording of students violation to
monitor their behaviour of our students . After knowing the total of violation
once they counted the next step is focus for converting the number of
violations into the number of days or hours reported in Community service
operation. OSAS is having a kind of penalty for those students with violation.
The following punishment they give for the student usually is “Community
Service” and “No tuition fee discount”. In CDSGA Community service
intended to be of social use, that an offender is required to do instead of
going to be not cleared. And the No tuition fee discount is a dangerous
penalty when the time of enrolments has come if the violation of individual
student is not cleared or hold record the tuition fee discount will going to be
remove for the mean time.
To cleared students violation, they need to make action according on
their violation by doing community service before the enrolment or during the
whole current semester for confirmation of clearing violation remarks. And the
record of individual student with violation updated to un-hold and also the
student ID is going to be release now.
The grounds of disciplinary sanction are divided in a 3 (Slight Violation,
Serious Violation and Very Serious Violation). Slight Violation is equivalent to

Minor offense only and for Serious Violation and Very Serious Violation is
represent for Major Offenses. By recording manually, the authorized
personnel must record manually the paper for back up purposes and place
the record data in the filling cabinet of the office. In the process, it may have
some possibilities that the files and records will be lost due to system
functionally.
1.3 Current State of Technology

Base on the Philippine e-journal, according to University of the
Immaculate Conception and their “Student Offense Management System of the
Office of the Student Affairs and Discipline” their study include feature for the
enhancement and maximization of current data base on the current academic
semester.
Base on the College of Information and Communications Technology in
Bulacan State University Malolos City Campus. They have a kind of monitoring
student discipline system that can observe the behavior of students and
respond to those who need psychological support. This system to say is can
provide a keeping of student offense records and generate a different type of
report for those students who violate. These main functions of the system
provide easier handling of records.
According to the Development of Student Violation Record Management
System for the Pamantasan ng Lungsod ng Muntinlupa (PLMUN). Their study
aims to develop a computerized system for recording accessing of student’s
violation of policies and report to the guidance counsellor. The system
features include an up to date tracking records of Students Offenses. Also,
the system provides general reports. The study utilizes a quantitative
research design. The outcome of the evaluation of the software indicated that
the system is beneficial to the university, especially the guidance office
through its innovative and modernize process.

As stated by Diosang Raffy, the student violation management system
for STI College parañaque aims to create a computerized monitoring violation
of student that’s help the school to make a transaction easy in terms of
violation. Proponents create and design a user-friendly system and more
efficient regarding in student violation and have a better record and to monitor
the offensive students that fits what the school needs. And to lessen
paperwork’s. Lessen time for transact the violation of the student.
”Enhancement and Maximization of current academic semester” one of
the feature we took from related studies, is how to enhance the system from
the current academic semester that will maximize the potential of the study.
“Monitoring of student offenses” The system can be used to be a
tracker in a way that you can monitor if the student frequently violates the
school rules and act accordingly to cooperate with the Disciplinary Office to talk
to that specific student.

“Date tracking records” One of the most helpful feature we also took,
to keep track of the records through date. Because there is some situations
that a student’s commits two or more offenses in a week, so by looking at the
date which he/she committed a violation it can be viewed separately and more
organized.
“Computerized Recording and Generating all kinds of reports” We also
took this concept, that nowadays every type of recording should be
computerized. It can be more convenient than the old way, it can also lessen
the paperwork’s for the staff and input records way easier. Every recording
system should be able to produce reports of the recorded offenses, so that
anytime the OSAS needs to pass the records, it can be done through printing
of reports.
Seemingly, based on the literature survey and research. The following
proposed system in a different solution is a big help to develop a system that
related in our study and become useful and convenient for the current problem
for the OSAS. By collecting their 4 study above and become a one.
The studies convey that the use of a violation recorder and monitoring
system for Colegio De San Gabriel Arcangel is more reliable for managing their
records. This is effective to use in the OSAS to maintain the student discipline
of student and to keep records to make a strong evidence even for the longest
of time. This system for CDSGA is exceedingly convenient nowadays to help
the school in monitoring the student sanction and to modify the number or the
total of violation in an easy way. The proposed system will be useful regarding
the reduction of the existing problem in the OSAS. It will be easier compared to
manual independent workstation before because it is much convenient, the
process will be faster since the operation is real time. These main functions of
the system provide easier handling of records and production of Outputs. The
developed system will allow the OSAS to be more productive and beneficial.
The related Studies that were stated above, is supporting the study
that we want to implement by taking some of their ideas on how a student
violation and monitoring system should be created. One of the most important
thing that we took from their study is to help innovate the recording and
monitoring of the offenses that students make, and also make it easy for the
OSAS. Managing and keeping the record of the offenses made is essential for
the system.
ISO 9126 SOFTWARE QUALITY CHARACTERISTICS
External and internal

Quality
Functionally Reliability Usability Efficiency Maintainability Portability
Suitability Maturity Understand- Time Analysability Adopdability
Accuracy Fault ability Behaviour Changeability Instability
Interoperability tolerance Learnability Resource Stability Conformance
Security Recoverability Operability Utilization Testability Replaceability
Functionality
Compliance
Figure 2.
ISO 9126
Functionally. It is a key aspect of any product or service. It is due to this
the software can fulfil a task and keep to its purpose. It is defined as software
product that helps to meet the needs of the clients. A functionality of the
software is dependent on its complexity. This is further divided into other
categories are as follows.

1.1 Suitability- this is the essential functionally characteristic and refers to
the
1.2 Accuracy- This refers to the correctness of the functions. An ATM may
provide cash dispensing function but it is the correct?

1.3 Interoperability- A given software component or system does not
typically function is isolation. This sub-characteristic concerns the ability of a
software component to interact with other component or systems.

1.4 Security- The sub-characteristic relates to unauthorized access to the
software functions.
1.5 Functionality- Compliance where appropriate certain industry (or
Government) laws and guidelines need to be complied with i,e SOX this sub-
characteristic addresses the compliant capability of the software.

1.6 Reliability – This characteristic determines the capability of software to
sustain its use when putting under different circumstances. This is further
divided into other sub-categories and these are as follows:

1.7 The software
1.8 Fault tolerance- The ability of software to with stand (and recover) from
the component or environment failure.

1.9 Recoverability – the ability to bring back a failed system to full
operation including data and network connections.

2. Usability. The usability of software id highly description on the
functional uses of software. This is further divided into other sub- categories
and these area as follows:

2.1 Understandability – Determines the ease of which the systems
functions can be understood. Relates to user mental models in human-
computer interaction methods.

2.2 Learnability- Learning effort for different users i,e novice, expert casual
etc.
2.3 Operability- Ability of the software to be easily operated by a given
environment.
3. Efficiency- This features of the model is more concerned by resources of
the system when used for providing the desired functionality. This type of
feature is defined by the amount of disk space, memory and network. This
is further divided into other sub-categories and these are as follows:

3.1 Time behaviour- characterizes response times for a given throughput
i,e transaction rate.

3.2 Resources utilization characterizes resources used i,e memory CPU
disk and network usage.

4. Maintainability. The property of maintainability of the software model is
used to recognize and fix a detect accordingly. The model is inspected for
the faults and these can be identified easily. In accordance with this the
cause and effect maintainability of software is a concern. This is further
divided into other sub –categories and these are fallows:

4.1 Analyzability characterizes the ability to identify the root cause of a
failure within the software.

4.2 Stability characterizes the sensitivity to change of a given system that
is the negative impact that may be cause by system changes.

4.3 Testability characterizes the amount of effort to change system.
5. Portability. According to this feature capable software should easily adopt
to environmental changes frequently as possible. The designing of an
object and the practices of its implementation are highly dependent on this
feature. This standard method is further divided into a few categories.

5.1 Adaptability characterizes the effort required to install the software.
5.2 Instability similar to compliance for functionality. But this characteristic
relates to portability. One example would be open SQL conformance which
relates to the portability of the database used.

5.3 Replaceability. Characterizes the plug and play aspect of software
components, that Is how easy is it to exchange a given software
component within a specified environment.

1.4 Statement of the Problem
1.4.1 General Problem
How To Develop and Enhance the Current Violation Management
System of the Office of the Student Affairs and Services (OSAS) of
Colegio De San Gabriel Arcangel?
1.4.2 Specific Problem
1.4.2.1 How to create a module for security?
1.4.2.2 How to create a module to record student violation?
1.4.2.3 How to create a module to community service?
1.4.2.4 How to create a clearance module for student clearance?
1.4.2.5 How to create a module for report generation?
1.4.2.6 How to create a system architecture for the study?

1.5 Objectives
1.5.1 General Objectives
To Develop and Enhance the Current Violation Management System
of the Office of the Student Affairs and Services (OSAS) of Colegio
De San Gabriel Arcangel
1.5.2 Specific Objectives
1.5.2.1 To create a module for security.
The module will restrict users for the system. It only allow
authorized users. Users access will be based on the level of the
user.
1.5.2.1To create a module that can manipulate student
Information.
By creating a module that can manipulate a data entry of
student is can provide a record that can add a new and re-
use again in a different process this module will register the
student reported in violation.
1.5.2.2 To create a module to community service?
This module will be use by the indication of violation that will
cover the 3 disciplinary sanctions.

1.5.2.3 To create a clearance module for student clearance?
This module will create for the additional violation they did of
students and for the continuing records.
1.5.2.1.1 To create a module that can give a schedule for student
violator.
In this module will help the OSAS for giving a selected
schedule for the student who’s facing a community service.
Will provide record for assigning by picking a date to do
community service.
1.5.2.1.2 To create a clearance module for student violator.
This module can update the record into a cleared version it
means all accountabilities are done after doing community
service. To modify the student is done for these records.
1.5.2.1.3 To create module for report generation.
In this module will use to give any kind of reports for those
student who violate a rule and have a record and to provide
an evidence. The following reports stated are summarizing of
violation and clearance, hold student ID record, un-hold
student ID record, on-going community service.

1.6 Scope and Limitations
Scope
Login. Is use to verify in the user is authorized or not.
Add account. Assigned access to a particular user.
Forgot password. To regain access in the system. And the system will
assign a new password.
Change password. Once a user has an account he has a choice if he wants
to change or retain the password.
Record violation. this feature will indicates the record of collecting ID’s in the
OSAS once the ID in confiscating by the guard the feature will record to make
a “HOLD” remarks and making a highlighted color.
Clear violation. This feature will record the releasing of ID once the students
are cleared of all accountabilities after doing community service. The module
provide a clearing remarks and making a highlighted color also.
Scheduling. In this feature will indicate how to convert the total of violation
into the day or hours by making a community service.
Students Violation Summarizing Report. this feature generate a kind of
report that will produce a list of summarizing violation by a month, year, and
even semester to monitor the behavior of students. By a separate
department.
Maintenance. This feature you can add violation,year semester,sanction
Schedule for Community Service. This feature will provide a selection of
schedule once the students are going to be taken a community service. And
assign in a date they want or available.
Search Option This feature provides an option for a viewing student record
by selecting a Student ID, Last-named, Academic year and Semester.
Limitations
1. The system will be exclusive to the OSAS only
.2 The recording of violation and offenses is for college level only
3 The system will only record the current acacdemic year that is 2019-2020
previous records will use the old system

CHAPTER 2 – RELATED THEORIES
2.1 Theoretical Framework
Planning
Analysis
Design
Implementation
Maintenance
Figure 1.
System Development Life Cycle
Figure will explain the methodology of “Development and Enhancement of
Current Violation Management System”. Methodology means the method that

will be used to build this system. In addition, methodology is the most
important part in system development. Our system will use System
Development Life Cycle (SDLC). SDLC is a series of phases in the
development process. It provides a model for development and lifecycle of an
application. The SDLC process will help to produce the effective, cost-
efficient, and high quality of the system.
The first phase of SDLC is planning phase, this is going to be defined,
identified, analyze and selected in accordance with the strategic goals of the
organization. Since the process of recording of violations in OSAS is manual
procedure and managing records to keep. it causes a human error
occasionally. Time consuming also for analyzing the violation of student in
manually it takes up a lot of time to track each student with their offense.
Prone to damage and being misplace. The researcher planned to construct
an Infringement recorder and behavioral monitoring management system for
the CDSGA to solve this following problem.
The Second phase is Analysis,in this part the present system is studies the
requirement outcome of the proposed system to Examine the information
needs of user and enhances the system goal. The system will use by the
cooperative of the school to record the student discipline and behavioral and
to maintain the monitoring of violation by using this system. In this phase,
researchers gathered an interview with the following authorized person of the
school department that handle and keep all violation records of college
student. Personally, asked for the details of the manual procedure of
monitoring and recording, validate a set of requirements that may use as
guideline, and at the same time think of appropriate things to develop an
easiest way. On the other hand, the system requirements for the OSAS that is
to develop a software application that will help user the manual process
before it becomes faster and convenient. The software must include all
student violation, count the violation of each student, analyze and select what
kind of offense they did and report to community service.
Third phase is the Design phase, This SDLC phase is focus by the design of
system application, Database, User Interface and System Interface the
following manual problem to analyze is transform into logical Structure form
which contains detailed and complete set of specifications that can be
implemented in a programming language.The system Design ensure that the
final design must meet the requirements stated. In This phase,the
researchers create prototype featured of the system. This Prototype design
will be the basis for the content of the system. To create this system, the
proponents generate a context diagram and data flow diagram to know the
sequence of the system.

The Fourth phase is the Implementation, this stage implements the design
into source code through coding in which the information system is tested and
installed in the organization. It is an important stage where the defined
procedures are transformed into control specifications by the help of a
computer language the proponents will use is Microsoft Visual Studio-
VB.NET Framework as a pen tool of a system and MySQL, Xampp
MyphpAdmin is for collection of information that is organized so that it can be
easily accessed, managed and updated and aggregations of data records
or files, containing information.
The last phase is the Maintenance, in which the proposed system is
comprehensively repaired and refine. For the maintenance the users will
evaluate the system to identify if there’s mistake. Maintenance is necessary to
eliminate errors in the system during its working to repairs and fixed the
problem.
2.2 Conceptual Framework
INPUT PROCESS INPUT
Student Developed and

Manual/Student Development of a
system Enhanced
handbook Violation
management
Student violation system for OSAS
for academic year,
2019-2020 Testing of a -Report
system
-Cs Schedule
Implementation
of a system
Development of
a system
FEEDBACK
Figure 2.
Input – Process - Output
Figure 2, Display the steps in developing the system. A system can be
modelled the basic IPO model. The IPO model describes how a process can
transform and input to give a desire output. The first frame of the diagram is
the input which refers to all comprehension Requirements or the raw material
required for the development of the system and production of output.
Primarily the following inputs include is Student Manual this will be use for the
verification of offenses and violation of a students and for the Student
Violation Records this will be the previous record as our basis for all types of
violation. The Second part is Process which elaborate the development of a
system to make it more advance and aside from development in the process
we have a testing by doing this the system will analyze if have a any defect or
error to encountering the debugging and for the implementation the system
will be tested and ready to installed. And for the last part of the process will
show the maintenance the users will evaluate the system to identify if there’s
mistake. Maintenance is necessary to eliminate errors in the system during its
working to repairs and fixed the problem. Upon Completion of all the phases
in the process, the ultimate output becomes fully function of Development and
Enhancement of Current Violation Management System for the College
Student of CDSGA. A system is a combination of parts or components which
work together to control a task. Most System needs to be controlled and this
is usually done by means of a feedback loop which checks the outputs and
feeds the result back into the system.
2.3 Project Management
2.3.1 Calendar of Activities
Date Task
August 2019
Brainstorming about the thesis title for the proposed
5–8 system.
Start planning and research for the thesis title

12 – 17
And Description.
18-22
Analyzing the study and research task.
Doing the thesis outline
September 2019
Checking the proposal with thesis adviser. And
Editing the Other Outline
1-6
Interview with OSAS Staff and Doing the other part
9-14
of thesis outline
Interview with OSAS Staff and Checking the

17-21
proposal with thesis adviser.
Editing the some Other part of thesis Outline and

22-29
Submission of thesis proposal
October 2019 Finalizing the presentation of thesis proposal and

preparation for final defense.
1-5
7-11 Revising some other part of proposal
14-16 Final submission of revise version of thesis proposal.

21-27 Start to create design for system
November 2019
Start for Implementation of the system
4-9
Coding the feature of manipulation of information
11-16
Entry.
18-22 Test the system featured and debugging the error
Coding the feature of Confiscating Student ID and

25-30
. Claiming Student ID
December 2019 Start of capstone 2 documentation and doing

chapter 1
1-5
Coding the feature of Assessments for indication of
Violation and Test the system featured and
10-14
debugging the error and Checking the chapter 1 with
thesis adviser. And Editing some part of chapter 1.
Coding some important part. And Test the system
16-20
featured and debugging the error.
Doing the database design and connecting. And
Coding and updating the chapter 1 and proceeding
22-29
To chapter 2.
January 2020 Continue to create the chapter 2 and editing some

Part. And Start doing chapter 3 and continue to
coding and Debugging the program. Following
Updating chapter 1-2 and continue to do some
6-10 Featured of a system. And Start doing the chapter3
And Checking the chapter 1-2 with thesis adviser
Editing Chapter 2 and Chapter 3 and Coding the
Total offenses and Conversion to
12-16 Punishment and Coding and Debugging and
Checking the chapter 1-3 with thesis adviser
Doing chapter 4-5
Coding Total Offense and Punishment and some
19-25
other parts and Updating and Editing Chapter 4-5
27-30 Preparation for Mock defense
2.3.2 Gant Chart of Activities
AUGUST
Capstone W1 W2 W3 W4
1
PLANNING
Brainstorming 100% Complete
Planning 100% Complete
Analyzing 100% Complete
Outlining 100% Complete
September
Capstone W1 W2 W3 W4
1
ANALYSIST
Checking
100% Complete
Editing
Interview 100% Complete
Checking
100% Complete
Editing
Outlining 100% Complete

October
Capstone
W1 W2 W3 W4 W5
1
ANALYSIST
Capstone 1
100% Complete
Defense
Revising
100% Complete
Outline
Final
submission of 100%
revise Complete
version
Design
100% Complete
Outlining
November
Capstone
2 W1 W2 W3 W4 W5
IMPLEMENTATION
Coding and
100% Complete
debugging
Coding and
100% Complete
debugging
Coding and
debugging
Coding and 100%
debugging comple
te
December
Capstone
2 W1 W2 W3 W4 W5
DOCUMENTATION & IMPLEMENTATION
Documentation 100% Complete
Coding and
100% Complete
debugging e
Coding and
100% Complete
debugging
1000%
Documentation complete
January
Capstone
2 W1 W2 W3 W4 W5
DOCUMENTATION & IMPLEMENTATION
Coding and
100% Complete
debugging
Coding and
100% Complete
debugging
Coding and
100% complete
debugging
Coding and ON
debugging GOING
CHAPTER 3 – DESIGN SPECIFICATIONS
3.1 Hardware Requirements
Hardware Minimum Recommended
Dual Core from Intel or AMD at Quad Core from Intel or

PROCESSOR
2.4 GHz AMD at 2.8 GHz or
Higher
MEMMORY
2 GB 4 GB or Higher
STORAGE
2 GB Available Space 5 GB Available Space
Continuous Ink System (CIS) Laser jet Printer

PRINTER
Printer
3.2 Software Requirements
Visual Basic.NET – Is an object-oriented programming language from
Microsoft it is the .NET version of the visual Basic (VB) programming
language like at .NET languages, VB.NET uses the common language
runtime (CLR) for program execution. VB.NET is substantially different from
traditional visual basic, which has been the most popular language for
developing windows applications it is used by the researcher as their front
end.
MySQL and XAMPP- Both of this software were used by the researchers for
the databases or backend. MYSQL is combinations of “My” the name of co-
founder Michael winders daughter, and “SQL”, the abbreviation for structure
query language XAMPP stands for cross-platform(X). Apache(A). MariaDB
(M). PHP (P) and Perl(P) MYSQL was used by the researcher to create and
view queries while XAMPP was used for adding database and tables needed
to it. It is a simple, lightweight apache distribution that makes it extremely
easy for developers to create a local web server for testing and deployment
purposes.
Crystal Report – is a popular windows-based report writer (report generator
program) that allows a programmer to create report from a variety of data

sources with a minimum of writer code. Developed by Seagate software
crystal reports can access data from most widely-used databases.
3.3 Database Design
Table: ccje_regiser
Field Type Length/Value1 Description
No. int (40) Primary key
StudentID Varchar (40) Student tracking ID
Firstname Varchar (40) First name
Lastname Varchar (40) Last name
YearLevel Varchar (40) Student Year
Semester Varchar (40) Current semester
Academic Varchar (40) Current Academic year
Course Varchar (40) Student Course
Course Description Varchar (40) Course Description
Department Varchar (40) Student Department
Date Varchar (40) Date Issue
Remarks Varchar (40) Remarks
Table: class_regiser
Academic Varchar (40)
Course Description Varchar (40) Course
Date Varchar (40) Date
Remarks Varchar (40) Cleared Violation
Table: cmac_regiser
Table: cob_regiser
Table: coed_regiser
Table: confiscate_regiser_ccje
Semester Varchar (40) Current Semester
StudentIDRemarks Varchar (40) Student Remarks
DateConfiscate Varchar (40) Date Confiscate
Status Varchar (40)
Table: confiscate_regiser_class
DateConfiscate Varchar (40) Date Confiscate
Status Varchar (40)
Table: confiscate_regiser_cmac
Dates Varchar (40) Date Confiscate
Status Varchar (40)
Table: confiscate_regiser_cob
Status Varchar (40)
Table: confiscate_regiser_coed
Status Varchar (40)
Table: finaltotal_ccje
DateIssue Varchar (40) Date
ListLightViolation Text Violation
ListSeriousViolation Varchar (40) Violation
MinorOffenseFrequency int (40) Minor Offense
MajorOffenseFrequency int (40) Major Offense
ConvertedDayMinor Varchar (40) Converted Day Minor
ConvertedDayMajor Varchar (40) Converted Day Major
FinalTotalOffense int (40) Total Offense
FinalConvertedDays Varchar (40) Total Days
Table: confiscate_regiser
StudentIDRemarks Varchar (40) Student ID Remarks
Status Varchar (40)
Table: finaltotal_class
DateIssue Varchar (40) Date
ListLightViolation Text Violation
ListSeriousViolation Varchar (40) Violation
MinorOffenseFrequency int (40) Minor Offense
MajorOffenseFrequency int (40) Major Offense
ConvertedDayMinor Varchar (40) Converted Day Minor
ConvertedDayMajor Varchar (40) Converted Day Major
FinalTotalOffense int (40) Total Offense
FinalConvertedDays Varchar (40) Total Days
3.4 System Architecture
3.4.1 Context Diagram

Figure 3.
Context Diagram
3.4.2 Data Flow Diagram

Figure 4.
DFD – Level 1
CHAPTER 4
Performance analysis
4.1 INTRODUCTION
In this chapter the function of the system is analyzed to test the performance
of the system. The researchers conducted system testing to observe if the
system is functioning according to its purpose and meet the researcher’s
goals of the study. For the Alpha testing done by the system developer,
researchers encounter small problems regarding modules and forms that
needs to be fixed. Researchers encountered with the conversion of the
number of offenses into how many days the student will have to take
community service. It can’t convert the number of offense into days. To fix all
the issues researchers encountered, by adding words into the formula that
can allow to convert the offenses into days by showing both the word and the
actual number.
Table 1.
Violation Questionable table
STRONGLY STONGLY
CRITERIA AGREE AGREE NEUTRAL DISAGREE DISAGRE
(5) (1)
(4) (3) (2)
Is the Violation system
capable of doing the
evaluation task
Is the computer-based
evaluation system needs to
be implemented?
is the computer-based
evaluation system meets
the proper functionally
based on the validation of
its data when it comes on
the login process?
is the violation system is
user friendly?
Is the violation system is
easy to use?
Is the violation system will
be beneficial?
Is the violation system is
more efficient than the
existing manual violation
process?
Does the system meets its
deadline in producing on
time reports of an
evaluated faculty of the
school?
Does the system saves
more time in doing an
evaluation?
The violation system is
excellent as a tool to make
an assessment?
4.2 EXPERIMENTAL
This section will discuss the results pertaining to the beta testing that has
been done to the system. They said that it is kind of difficult to use at first, but
with time they can be used to using it every day for recording offenses and
manipulate records. They also told that the system itself is constructed nicely
and that it can really save a lot of time during the process. The recording will
be much easier and accurate, it just needs time and repetition to get the hang
of using the system.
Rating total
Average =
number of respondent
The satisfaction level of all the respondents in all categories is scaled as
shown below
Table 2.
Satisfaction rating of Respondents
Scale Range of score value Verbal interpretation

5 Highly acceptable
4 Very acceptable
3 Acceptable
2 Fairly acceptable
1 Not acceptable
Table 3.
Representation of gathered data for student violation
N=10
Question Average Verbal

interpretation
Is the Violation system capable of doing the
evaluation task
Is the computer-based evaluation system
needs to be implemented?
is the computer-based evaluation system

meets the proper functionally based on the
validation of its data when it comes on the
login process?
is the violation system is user friendly?
Is the violation system is easy to use?
Is the violation system will be beneficial?
Is the violation system is more efficient than
the existing manual violation process?
Does the system meets its deadline in
producing on time reports of an evaluated
faculty of the school?
Does the system saves more time in doing
an evaluation?
The violation system is excellent as a tool to
make an assessment?
Total Rating
Along with the answers given by the student- respondents comments are as
follows
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Table 4.
Representation of gathered data for professor for self- evaluation
N=3

interpretation
evaluation task

login process?
an evaluation?
make an assessment?
Total Rating
1.
2.
3.
Table 5.
Representation of gathered data for professor peer-evaluation
N=3

interpretation
evaluation task

login process?
an evaluation?
make an assessment?
Total Rating
Along answers to the evaluation form were examined to come up with
the result shown below. The variable N represents the professor-
Respondents for peer-evaluation, Average is the result of the total rating
divided by number of respondents.
Along with the answers given by the professor- respondents for peer-
evaluation comments are as follows.
1. To create a summary of evaluation to generate a 360 evaluation report
2. The system is good and easy to use but the problem is if the school can
provide computers to implement or use it as a tool.
3. Violation system is need to be implement ASAP

Along answers to the evaluation form were examined to come up with
the result shown below. The variable N represents the Administrator/Dean-
Respondents for peer-evaluation, Average is the result of the total rating
divided by number of respondents.
Along with the answers given by the Administrator/Dean - respondents
for peer- evaluation comments are as follows.
1. To create a summary of evaluation to generate a 360 evaluation report
Table 6.
Representation of gathered data for Administrator-evaluation
N=1

interpretation
evaluation task

login process?

an evaluation?
make an assessment?
Total Rating
4.3 RESULTS AND ANALYSIS
This section sought to present the results gathered throughout the system
testing. The system can quickly add the information of the student and pick
which semester the record will be saved. It also highlighted the status of the
student if he is cleared of the violation recorded and how many days he needs
to take a community service, also converts the offenses into days, of course
we took into consideration that minor and major offenses should have
different punishment or disciplinary sanction to the days equivalent for that
specific offense that has been recorded. It should be easy now to update the
status and remarks of the records of the student violator more accurately and
can shorten the process of releasing also the ID of the student.

Table 7.
Overall result
Company Grand mean Verbal implementation

Student Evaluation
Professor self- Evaluation
Professor peer- Evaluation
Administrator/Dean- Evaluation
Overall result
4.4 SUMMARY
The development and enhancement of the current violation of the student was
studied using testing and analysis. The system concentrated on adding new
violation, scheduling of community service and violation for school ID
assessment. The information of the violators will be taken and manually type by
the staff authorized person and it will save through database. For the
scheduling, the software has featured for scheduling student community
service (CSS) with time schedule and number of days to be taken. The system
also have a features of confiscating ID which will give the student violators a
highlighted remarks and summary of violations. The student violation will be
computed and converted to proper sanction. The number of violation for the
student are taken when they conducted a CS.
CHAPTER 5
CONCLUSION
The researchers therefore conclude that in upgrading manual procedure to
more advanced computerized system will have a big difference and can be
more convenient and easy to use. The system will provide security levels and
limit what a user can and cannot use in the system. The system will provide
warning or message box to avoid not filling in some information to prevent on
proceeding on the process with lacking some information needed. The system
also produces fast and accurate reports.
RECOMMENDATIONS
To all future developers that will enhance the researchers proposed system,
the researchers recommend making the system even more user friendly as
much as possible and try to think a way that can get the process of recording
and manipulating the records of student faster and more accurate than its
already been.

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COLEGIO DE SAN GABRIEL ARCANGEL 1

all other existing schools throughout the Country. CDSGA is strategically

located in a fast growing community of Sapang Palay Bulacan to which a

surrounded by Residential and business establishments and subdivisions.

CDSGA has five school buildings owned by the school, constructed

separately in Area E. With its article of incorporation being filed at Securities

doors to education. In June 1993, CDSGA had an initial number of 197

Succeeding year, S.Y 1994- 1995, a complete Pre-school, complete

enrolled in three different curriculum years. From S.Y 1998-2002, a steady

progress and increase in enrolment in all levels of the school’s educational

program made inevitable the further expansion of the school.During the

education by first offering TESDA courses. With 24 students in ACS, 16

operation by opening its doors to CHED courses with students in BSED, 37 in

enrolees in ACS, 42 in ACT and 8 in ABA.

At present, the school offers basic education courses from pre-school

going to elementary up to high school. In addition, the school expanded its

and pastry Production NC II services NC II, Bookkeeping and Accounting NC

course like 2 year Associate in bookkeeping and Accounting (BSA) 2 year

Associate in Computer Science (BSCS), 2 year Diploma in Practical Nursing

(Midwifery) 2 year Hotel and Restaurant Services (BSHM), 2 year Associate

in Computer in Technology and 2 year Diploma in Midwifery were also

students who like to enrol in AB Psychology, BS in Custom Administration,

Bachelor of Elementary Education with specialization in General Education ,

and in Pre-school Education Bachelor of Physical Education Major in School

P.E and Sports and Wellness Management, Bachelor of Secondary

Education Major in English, Filipino, Mathematics, Biological Science, and

Pre-school Education, BS in Accountancy, BS in Accounting Technology, BS

in Biology, BS in Engineering, BS in Computer Science ,BS in Midwifery, BS

in Pharmacy, BS in Social Work and BS in Tourism Management.

graduate course like M.A in industrial Education Management and Ed. D in

industrial Education Management. Currently the school’s initial enrolees are

composed of 8 departments, constitutes the majority of the school population

year 2012-2013 to put on detail BS Information Technology, 313; Elementary

Education, 274; BS Criminology, 248; BS Business Administration, 209; BS

Accountancy, 183; BS Secondary Education, 164; BS Hospitality

Management, 137; AB Psychology, 141; Hotel Restaurant Services, 121;

Computer Technology, 90; BS Computer Engineering, 74; BS Pharmacy, 54;

2 year Computer Science, 44; BS Computer Science, 33; Electrical

Practical Nursing, 7; Care giving, 35; and 15 students in House Keeping.

The School’s teaching force composed of 198 instructors and

maintains a continues partnership with government agencies like Philippines

Association of Colleges and Universities Commission on Accreditation

(PACUCOA), Fund Assistance for Private Education (FAPE), and Regional

Quality Assessment Team(RQAT) to aid financial instability, to secure the

standard of teaching and elevate educational operation standards.

To date, the school has already acquired hectares of land to provide

student with Spacious grounds and buildings conductive to learning, A 1.4-

agriculture land for learning application purpose on subject related to science

Through WI-FI connection.

fourth is all classrooms.

The fourth building, which is an on Going construction, was formerly a

be access through the use of an elevator of stairs.

education related subject and activities.

continuously strengthens and development of knowledge, skill and attitude of

being genuine Gabrielians. Different programs like leadership seminars, on

and off campus teaching demonstrations, therapeutic interventions seminars

professionalism seminars, and healthcare and social awareness were

initiated to secure updates on information for the students and to prepare

to polish the skills of students.

Various organizations were also initiated to discover hidden potentials

of students and enhance their learning as of preparation for a better and

fruitful future, Cultural Dance Society aims to educate students on the

different forms of the dance in the country. Recently performed in a