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CHEJ2I\' B (MIMAROP.
I' 1R
Republic of the Philippines 14C [a
OFFICE OF THE PRESIDENT C) ..

COMMISSION ON HIGHER EDUCA ION e RECCth SCT;

MEMORANDUM FROM THE OFFICER-IN-CHARGE

TO : PRESIDENTS AND OFFICERS-IN-CHARGE OF STATE

UNIVERSITIES AND COLLEGES

SUBJECT : GUIDELINES FOR SECURING AUTHORITY TO TRAVEL

ABROAD FOR STATE UNIVERSITIES AND COLLEGES (SUCs)

DATE 24 July 2018 t(i r c

sL .J_)L.

Pursuant to the Memorandum from the CHED Officer-in-Charge dated 5 March 2o18
Reiterating and Enforcing the Guidelines and Procedures with Respect to Foreign Trips
of Government Officials and Personnel Under the Executive Department, In
Accordance with the Issuances on Foreign Travels by the Office of the President, this
Commission and Other National Government Agencies," State Universities and
Colleges are hereby informed of the requirements for securing Authority to Travel
Abroad, as follows:

i. Travel Authority
2. Evaluation Form for the Necessity of Foreign Travel for State Universities and
Colleges
3. Assessment of International Conference/Meeting issued by International
Affairs Staff-Cl-lED
4. Board Resolution

Failure to comply with these requirements shall be sufficient grounds for the denial or
non-processing of said requests. The process flow for securing the request for foreign
travel is attached as Annex A. The Evaluation Form for the Necessity of Foreign Travel
is attached as Annex B.

For personal travel, SUC personnel shall submit to the SUC Personnel Office the
approved Leave of Absence and a Certification stating that the travel is personal in
nature and that the personnel concerned shall not in any way represent the institution
on Official Capacity during the approved Leave of Absence. OOO153ft
Date: PT 4 2078— .
For stric ice. RELEASED CHED IV-B MIMAROPA
END 0RS)OR INFO ATION and
ARTI IPA iON
J. PROSPERO E. DE VERA III, DPA
Officer-in-Charge V tNLA D.A lATE, Ed. I) 0111
Commission on Higher Education Dir

Higher Education Development Center Building, C.P. Garicia Ave., UP Campus, Diliman, Quezon City, Philippines
Web Site: www.ched.cipv.oh Tel. Nos. 441-1177, 385-4391,441-1169,441-1149,441-1170,441-1216, 392-5296, 441-1220
441-1228, 988-0002, 441-0750, 441-1254, 441-1235, 441-1255, 411-8910, 441-1171, 352-1871
 o (31) r
ANNEX A
PROCESS FOR SECURING AUTHORITY TO TRAVEL ABROAD FOR STATE
UNIVERSITIES AND COLLEGES (SUCs) PERSONNEL

SUC Personnel submits

request for travel

OVPAA/SUC Director
IAS-CHED evaluates
for International Affairs the
evaluates the request Conference/M eeti ng *
and forwards to CHED

U
If recommended by lAS,
OVPAA/SUC Director for
International Affairs
accomplishes the Evaluation
Form for the Necessity of
Travel

F'
U For oth
ciaIs
SUC President endorses to
SUC Board of SUC President signs the
Regents/Trustees for Travel Authority
approval/disapproval

For SUC
President

CH ED Oversight CH ED Officer-in-Charge
Commissioner signs the Authority to
approves/disapproves Travel
the request

*Fifteen (15) working days processing

 Annex B
[AS Form No. 15
Evaluation Form for the Necessity of Foreign Travel for State Universities and Colleges

Title of Travel:

Attendee/s: Date of Last Travel:

INDICATORS I CONSIDERATIONS I REMARKS

Memorandum Circular No. 35, s. 2017 (Office of the President of the Philippines)
1. The purpose of the trip is strictly within the - ]
Yes [
]No I I Complied I I Not Complied
mandate of the requesting official of employee.

2. The trip is expected to bring substantial I I Yes I ]No [ Yes [

)No
benefit to the country.

3. The trip's projected expenses are not I ] Yes I ] No I ]

Complied [ ]
Not Complied
excessive and in accordance with EQ 298
"Amending Further Executive Order No. 248 Total amount of expenses: (per participant)
Dated May 29, 1995 as Amended by Executive
Order No. 248-A Dated August 14, 1995, Which
Prescribes Rules and Regulations and New
Rates of Allowances for Official Local and
Foreign Travels of Government Personnel
Section 8 of EQ 298 on UNDP Index and Chapter
5 "Travel Expenses" of the "Training Handbook
on Government Expenditures" (2011).

4. Source of funding Source

(in accordance with the If. issuances: I ]internal
-EQ No. 248 dated May 29, 1995, as amended I ] Project Grant
by EQ 248-A doted August 14, 1995, and ED
298 dated March 23, 2004, prescribing rules Provisions
and regulations and new rates of allowances I ]
Airfare
for official local and foreign travels of ( ] Meals
government personnel" [ ]
Accommodation
-Memorandum Circular Na. 35s. 2017, ]
Incidental Expenses
Clarifying and Reinforcing Existing Rules and I I Pre-departure Expenses
Regulations on Foreign Travel Authorities, [ ]
Registration! Participation Fee
Travel Entitlements, and Travel Tax Exemptions,
which require the approval of the office of the
president)
Evaluation Criteria or Benchmarks (Memorandum from the CHED 0/C, March 5, 2018)
5. Rationale as institutional strategy Internationalization Dimensions Fulfilled Cite specific relation to institutional strategy:
by the Activity:

Internationalization Engagement:
I Articulated Institutional Commitment
International Relations and Reputation
International Visibility
I I Cultural Intelligence and
Internationalization Awareness! Diversity
International Quality Assurance
I I Organizational Strategies and Policy
Development I
 Learning and Discovery:
International Experience (Staff)
International Experience (Students)
I Digital and Global Citizenship
I Internationalized and Industry-based
Curriculum
Non-conventional Instructional Delivery
Organizational Strategies and Policy
Development

Innovation, Collaboration and Resource

Generation:
Stakeholder Engagement
I Special Program! Project
External Resource Generation

6. Value of the travel or mission International Commitment: Details of the agreement/commitment:

is a member-institution
I is signatory Date signed:
is part of the negotiation or agreements Parties:
Programs covered:
Nature of Sponsoring or Inviting Body: Obligations:
International Organization
Academic Institution
Professional Institution
Research Institute
Government Entity
Conference! Training duly accredited by
Accrediting Organization/Agency
Recognized by Home Government
]Yes [ ]No
Activities/topics to be discussed in the
conference/meeting is in consonance with
the thrust of SUC I JYes
[ ]
No

7.Potential Partners Nature of Potential Partners Explain value of these partner to HEI's Strategic Plan:
International Organizations
Academic Institutions
I Professional Institutions
Research Institutes
Government Entities

8. Level of participation necessary or mandate Level of Participation Submitted Comprehensive Report for Previous Travel:
of the office of the SUC representative [ I As requested by the inviting body
I I President I ] Complied I I Not Complied
Vice President
Dean or Director I Not Applicable
I Faculty! Staff
Student (s) Date reported to the Board of previous
Based on the University designation/ travel:______________________________
mandate
Action Taken by the Board:
Required Number of Participants a. Policy Recommendation:
I Minimum -

I I Maximum b. Program Development:

If with a delegation, enumerate the

specific role each member will perform:
 Recommendation for future recommendation [1 project output I I collaboration F] Others
Specify:

10. Recommendations/Comments: [ ] Recommended ]Not recommended

Evaluated By:

(Name)
(Designation)
HE! officer responsible for coordinating,
facilitating and leading the implementation of
international agreements, commitments and
internationalization programs

Recommending Approval:

(Name)
SUC President