APPLICATION FOR THE ISSUANCE OF CERTIFICATE OF PROFICIENCY

Schedule of Availability of Service:

Daily (Monday to Friday)

5:30AM to 10:00PM without noon break

Who may avail of the service:

All seafarers/trainees/cadets, accredited maritime training institutions, accredited manning/shipping agencies applying for the
issuance/revalidation, reprinting and Certified True Copy of Certificate of Proficiency.

Duration:

For Individual Application (Seafarers)

 Regular Processing - within five (5) working days

 Expedite Processing - within the day

For Bulk Application filed by Manning Agency

 Regular Processing - within five (15) working days*

 Expedite Processing - within the five working days

For Bulk Application filed by maritime training institutions (MTIs)

 Regular Processing - within five (15) working days
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  Expedite Processing –Not Applicable

Note: Due to the voluminous number of applications filed by the maritime training institution, the processing time to finish/complete
the task to be done is set by fifteen working days due to lack of resources and man power.

Processing Fee :

Regular application - P 200.00

Expedite application - P 400.00
On-board processing - P 400.00
(Filed by manning agency)
Certified True Copy - P 100.00 per photocopied certificate

What are the requirements:

NOTE: The ORIGINAL COPY of the document and ONE (1) PHOTOCOPY of the enumerated requirements must be presented when
applying for the issuance of Certificate of Proficiency.

Additional Requirements for Expedite Processing

1. Letter request
2. Certified True Copy of Valid Overseas and Employment Certificate
3. Certified True Copy of Employment Contract
4. Certified True Copy of Air Ticket/Flight Details

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 TABULAR PRESENTATION OF THE DOCUMENTARY REQUIREMENTS FOR TRAINING COURSES
ISSUANCE OF CERTIFICATE OF PROFICIENCY

CTC
CTC CTC CTC CTC CTC ST MEDICAL PREREQUISITE
TRAINING COURSE 1 PAGE BST/BT
TCROA ER TC CSS3 CSS12 CERTIFICATE TRAINING COURSE
SIRB
1. Basic Training
2. Proficiency in Survival Craft and
Rescue Boat (PSCRB)
Proficiency in Survival
3. Proficiency in Fast Rescue Boat
Craft and Rescue Boat
(PFRB)
(PSCRB)
4. Advanced Fire Fighting (AFF)
5. Medical First Aid (MEFA)
6. Medical Care (MECA) Medical First Aid (MEFA)
7. Ship Security Officer (SSO)
8. Ship Security Awareness Training
and Seafarers with Designated
Security Duties/ Seafarers with
Designated Security Duties Ship
Security Awareness (SDSD)
9. Basic Training for Oil and Chemical
Tanker Cargo Operations
(BTOCTO)
10. Basic Training for Liquefied Gas
Tanker Cargo Operations
(BTLGTCO)
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 Basic Training for Oil and
11. Advanced Training for Oil Tanker
Chemical Tanker
Cargo Operations (ATOTCO)
(BTOCT)
Basic Training for Oil and
12. Advanced Training for Chemical
Chemical Tanker
Tanker Cargo Operations (ATCTCO)
(BTOCT)
13. Advanced Training for Liquefied Gas Basic Training for
Tanker Cargo Operations Liquefied Gas Tanker
(ATLGTCO) (BTLGT)

CTC - Certified True Copy

TCROA - Training Completion Records of Assessment
ER - Enrollment Report
TC - Training Certificate
CSS3 - Certificate of Sea service with company dry seal (in MARINA prescribed form)
a. Approved seagoing service on board Oil/Chemical/Liquefied Gas Tanker vessel of at least three months on board
ship of 500 GT or 750kW.
b. Certified True Copy of filled-up SIRB pages showing seagoing service
CSS12 - Certificate of Sea Service with company dry seal (in MARINA form)
a. Approved seagoing service of not less than twelve months on board ship of 500 GT or 750kW.
b. Certified True Copy of filled-up SIRB pages showing seagoing service.
Medical Certificate - Valid Medical Certificate issued by DOH Accredited Medical Clinics
(In Pre-Employment Medical Examination [PEME] form)
BST/BT – Certificate of Proficiency on Basic Safety Training/Basic Training

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 TABULAR PRESENTATION OF THE DOCUMENTARY REQUIREMENTS
FOR REVALIDATION OF TANKER AND SHIP SECURITY OFFICER COURSES

Letter CTC
ST
from Original ROA CTC 1 MEDICAL
TRAINING COURSE BST/BT
Manning COP Form CSS12 PAGE CERTIFICATE
Agency SIRB
1. General Tanker
Familiarization
2. Specialized Training for Oil Tanker
3. Specialized Training for Chemical
Tanker
4. Specialized Training for Liquefied
Gas Tanker
5. Ship Security Officer (SSO)

CTC - Certified True Copy

ROA - Records of Assessment form for the course being applied form.
CSS12 - Certificate of Sea Service with company dry seal (in MARINA form)
a. Approved seagoing service on board Oil/Chemical/Liquefied Gas Tanker vessel of at least twelve months on board
ship of 500 GT or 750kW (Tanker Courses). For Ship Security Officer approved seagoing service on board a vessel
of at least twelve months on board ship of 500 GT or 750kW.

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 b. Certified True Copy of filled-up SIRB pages showing seagoing service.
Medical Certificate - Valid Medical Certificate issued by DOH Accredited Medical Clinics
(In Pre-Employment Medical Examination [PEME] form)
BST/BT – Certificate of Proficiency on Basic Safety Training/Basic Training

TABULAR PRESENTATION OF THE DOCUMENTARY REQUIREMENTS

FOR THE SUPPORT LEVEL

ISSUANCE OF CERTIFICATE OF PROFICIENCY

CTC
ST REQUIRED REQUIRED
CTC CTC 1 CTC CTC MEDICAL
TRAINING COURSE RRAC COC TRAINING POSITION
BST/BT TC PAGE CSS22 CSS12 CERTIFICATE
CERTIFICATE
SIRB
New Entrant (Passed the written and practical examination conducted at the accredited maritime assessment centers)
Ratings Forming
1. Ratings Forming
Part of a
Part of a
Navigational
Navigational Watch
Watch
Rating Forming
2. Rating Forming Part
Part of a Watch in
of a Watch in a
a manned engine-
manned engine-
room or
room or designated
designated to
to perform duties in a
perform duties in
periodically
a periodically
unmanned engine-
unmanned
room
engine-room

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Issuance of Certificate of Proficiency for Seafarer who are holder of TESDA Certificate of Competency
Ordinary Seaman/Able
3. Ratings Forming
Bodied
Part of a
Seaman/Boatswain/
Navigational Watch
Pumpman
4. Rating Forming Part Wiper/Oiler/
of a Watch in a Motorman/Electrician/
manned engine- Fitter/Welder/Mechanic
room or designated
to perform duties in a
periodically
unmanned engine-
room
Proficiency in Able Bodied
5. Able Seafarer Deck Survival Craft and Seaman/Boatswain/
Rescue Boat Pumpman
Oiler/Motorman/
6. Able Seafarer
Electrician/
Engine
Fitter/Welder/Mechanic

CTC - Certified True Copy

RRAC - Registry of Ratings Assessed and Certified
BST/BT - Certificate of Proficiency on Basic Safety Training/Basic Training
COC - TESDA Certificate of Competency on Rating Forming Part of a Navigational Watch/Rating Forming Part of a Watch in
a manned engine-room or designated to perform duties in a periodically unmanned engine-room
TC - Photocopy of Training Certificate on Rating Forming Part of a Navigational Watch/Rating Forming Part of a Watch in a
manned engine-room or designated to perform duties in a periodically unmanned engine-room
CSS2 - Certificate of Sea Service with company dry seal (in MARINA form)
a. Approved seagoing service of not less than two months on board ship of 500 GT or 750kW
b. Certified True Copy of filled-up SIRB pages showing seagoing service.
CSS12 - Certificate of Sea Service with company dry seal (in MARINA form)

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 c. Approved seagoing service of not less than twelve months within the last five years on board ship of
500 GT or 750kW
d. Certified True Copy of filled-up SIRB pages showing seagoing service.
Medical Certificate - Valid Medical Certificate issued by DOH Accredited Medical Clinics
(In Pre-Employment Medical Examination [PEME] form)

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How to Avail of the Service for the following processes:

Issuance of Certificates/Revalidation of Certificates/Renewal of Documentary Evidence/Issuance of Certificate of

Proficiency for Seafarer who are holder of TESDA Certificate of Competency/Issuance of STCW Certificate of Proficiency
for Ratings (New Entrant)

Duration of Fees
Activity RESPONSIBLE
STEP APPLICANT/CLIENT SERVICE PROVIDER (Under Normal
FORM/S USED
PERSON/S
Circumstances)
1. Walk-in Walk-in  3 minutes Designated Form  Screening form
 Present Document  Provide/distribute form Distributor/Receiving  Stub Number
to the form to applicant seafarer. Staff
distributor.
On-line
 Set an appointment
and acquire form
through on-line.
2.  Submit/present  Checks the Individual Document Evaluator  Screening Form
documentary completeness of the  15 minutes  Routing Slip
requirements documents.  NOD Form
 Verifies the Bulk application
authenticity of the  It depends
documents. on the
 Qualifies the seafarer number of
if he meets the applications
requirements. filed

3.  Submit the Authority  Receives the payment  5 minutes Cashier P200  MARINA Official
to Accept Payment and issues an Official (Regular) Receipt
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 Duration of Fees
Activity RESPONSIBLE
STEP APPLICANT/CLIENT SERVICE PROVIDER FORM/S USED
(Under Normal PERSON/S
Circumstances)
and pay for the fees Receipt for such  Routing Slip
payment. P400
(Expedite)

4.  Submit  Verifies personal Individual Data Encoder  Routing Slip

documentary information e.g.  15 minutes
requirements correct spelling of the
name and birth date of Bulk application
the seafarer.  It depends
 Encodes data of the on the
evaluated documents. number of
 Capture a photo of the applications
applicant to be placed filed
in the certificate.

For Bulk applications

MTIs/Manning Agency

 The encoder verifies

personal information
e.g. correct spelling of
the name and birth
date of the seafarer.
 Encodes data of the
evaluated documents.
 Scanning staff scans
manually the
picture/upload the
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 Duration of Fees
Activity RESPONSIBLE
STEP APPLICANT/CLIENT SERVICE PROVIDER FORM/S USED
(Under Normal PERSON/S
Circumstances)
pictures submitted by
the MTIs/Manning
Agency to the system
scan folder.
 Prints the certificates Individual Printing Clerk  Routing Slip
corresponding to the  3 minutes  NOD Form
evaluated application. per
certificate

Bulk application
 3 minutes
per
certificate

 Countersigns the Individual Designated  Routing Slip

Administrator’s  3 minutes Personnel
facsimile signature. per
certificate

Bulk application
 3 minutes
per
certificate

 Dry seals the printed  2 minutes Designated

COP/s per Releasing Staff
course/certifi
cate
5.  Receive the  Locate and release Individual Releasing Staff  Routing Slip
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 Duration of Fees
Activity RESPONSIBLE
STEP APPLICANT/CLIENT SERVICE PROVIDER (Under Normal FORM/S USED
PERSON/S
Circumstances)
Certificate of the Certificate of  3 minutes
Proficiency Proficiency. per
certificate

Bulk application
 It depends
on the
number of
applications
filed

Reprinting of Certificates

Duration of Fees
Activity RESPONSIBLE
STEP APPLICANT/CLIENT SERVICE PROVIDER (Under Normal
FORM/S USED
PERSON/S
Circumstances)
1. Walk-in Walk-in  3 minutes Designated Form  Screening form
 Present Document  Provide/distribute form Distributor/Receiving  Stub Number
to the form to applicant seafarer. Staff
distributor.
On-line
 Set an appointment
and acquire form
through on-line.

Page 12 of 14
 Duration of Fees
Activity RESPONSIBLE
STEP APPLICANT/CLIENT SERVICE PROVIDER FORM/S USED
(Under Normal PERSON/S
Circumstances)
2.  Submit/present  Checks the Individual Document Evaluator  Screening Form
documentary completeness of the  15 minutes  Routing Slip
requirements documents.  NOD Form
 Verifies the Bulk application
authenticity of the  It depends
documents. on the
 Qualifies the seafarer number of
if he meets the applications
requirements. filed
 Determine who made
the error.

3.  Submit the Authority  Receives the payment  5 minutes Cashier P200  MARINA Official
to Accept Payment and issues an Official (Regular) Receipt
and pay for the fees. Receipt for such  Routing Slip
payment. P400
Note: if the seafarer (Expedite)
committed the error.
4.  Submit  Verifies personal Individual Data Encoder  Routing Slip
documentary information e.g.  15 minutes
requirements correct spelling of the
name and birth date of
the seafarer.
 Edit the records. Individual Printing Clerk/  Routing Slip
 Prints the certificates  3 minutes IT Personnel  NOD Form
corresponding to the per
evaluated application. certificate

Bulk application
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 Duration of Fees
Activity RESPONSIBLE
STEP APPLICANT/CLIENT SERVICE PROVIDER FORM/S USED
(Under Normal PERSON/S
Circumstances)
 3 minutes
per
certificate

 Countersigns the Individual Designated  Routing Slip

Administrator’s  3 minutes Personnel
facsimile signature. per
certificate

Bulk application
 3 minutes
per
certificate
 Dry seals the printed  2 minutes Designated
COP/s per Releasing Staff
course/certifi
cate
5.  Receive the  Locate and release Individual Releasing Staff  Routing Slip
Certificate of the Certificate of  3 minutes
Proficiency Proficiency. per
certificate

Bulk application
 It depends
on the
number of
applications
filed

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