Noting - Briefcase

-18/N-
PUC: No. PAO/MHFW/ADMN/8 dated 12.04.2017 from PAO (Puducherry).
Sub.: Purchase of Briefcase.
PUC may kindly be seen.
PAO (Puducherry) has submitted the proposal for purchasing a new briefcase up to an amount
of Rs.4500/- as per his entitlement given in the OM dated 31.12.2013. In this context, he has certified
that last time he had availed the benefit of purchase of briefcase at Prasar Bharti, Chennai, in the year
2012. Further, PAO has sought financial sanction of Rs.4500/- from competent authority for
purchasing the briefcase.
As per guidelines issued by this office vide O.M. dated 31.12.2013, the officer of the rank of
Sr.AO/PAO is eligible to purchase the briefcase up to the maximum value of Rs.4500/- which is subject
to condition that normal life of briefcase is fixed as three years and no replacement shall be given
before that period, thereafter 10% of purchase value/book value of briefcase shall be borne by the
officer as scrap value before his request for new briefcase is considered. The 10% will be exempted if
the replacement is taken after completion of four years period.
As PAO has not attached any bill on account of purchase of briefcase, it was informed to their
office telephonically to furnish the original bill to our office for obtaining financial sanction of the
competent authority. However, despite repeated telephonic messages, the bill is still awaited from the
PAO.
Therefore, we may request PAO office in writing to provide the requisite bill so that proposal
could be submitted for obtaining the financial sanction of the competent authority.
A draft letter on the above lines is placed for signature please.
DOS: 25.05.2017
Dy. No. 215 dt 21.04.2017
FTS: 3062832
-14/N-
PUC : Letter dated 27.02.2017 along with bill dated 25.02.2017 for purchase of a new ladies bag in
r/o Smt. Sukhpreet Kaur, AAO, Pr.AO(Compilation section).
Smt. Sukhpreet Kaur, AAO, Compilation section, has submitted a duly verified cash receipt
towards purchase of Ladies bag for office use and claimed reimbursement of the expenditure incurred
thereon. Details of bill are as under: -
S. Bill details/ Firm Item Qty Amount Admissible

No. Amount
1 Cash Receipt dated 25.02.2017 of Ladies 01 Rs.2875 Rs.2875
Lifestyle International Pvt. Ltd. bag
(Pacific Mall), Najafgarh Road,
Delhi.
As per guidelines issued by this office vide O.M. dated 31.12.2013, the officer of the rank of AAO
is eligible to purchase the briefcase up to the maximum value of Rs.4,000/- which is subject to condition
that normal life of briefcase is fixed as three years and no replacement shall be given before that period,
thereafter 10% of purchase value/book value of briefcase shall be borne by the officer as scrap value
before his request for new briefcase is considered. The 10% will be exempted if the replacement is taken
after completion of four years period.
In this regard, it may be mentioned that Smt. Sukhpreet Kaur, AAO, has not been issued any
briefcase/bag by this office so far and hence we may consider her request for the reimbursement of the
expenditure for Rs.2875/- incurred on purchase of ladies bag as per above bill.
In view of above, Necessary approval may be accorded by the competent authority for the
reimbursement of expenditure of Rs.2875/- incurred on purchase of new Ladies bag by the
concerned officer.
Submitted please.
-14/N-
PUC: Letter dated 13.02.2017 along with Invoice no. 014386007119 dated 10.02.2017 for purchase of
a new Briefcase in r/o Shri Rakesh Kumar, Sr.AO (RCH).
Shri Rakesh Kumar, Sr.AO (RCH), has submitted above bill towards purchase of office bag for
office use and claimed reimbursement of the expenditure incurred thereon. Details of bill are as
under: -

No. Amount
1 Invoice no. 014386007119 dated VOTO 01 Rs.4739 Rs.4050
10.02.2017 M/s Bagzone Lifestyles Laptop (Rs.4500
Pvt. Ltd., 1918, New Chandni Briefcase less 10%)
Chowk, Delhi-110006. S-Black
Sr.AO/AO is eligible to purchase the briefcase up to the maximum value of Rs.4,500/- which is subject
to condition that normal life of briefcase is fixed as three years and no replacement shall be given
In this regard, it is mentioned that Shri Rakesh Kumar, Sr.AO, has certified that last office bag
was issued to him in September 2013 in PAO (SJH). Accordingly, reimbursement of expenditure
incurred by Shri Rakesh Kumar, Sr.AO, shall be restricted to Rs.4050/- (Rs.4500 – 450).
reimbursement of expenditure of Rs.4050/- incurred on purchase of new Briefcase/ office bag by
the concerned officer.
Submitted please.
-12/N-
PUC: Invoice no. C7CBE1/16-17/5001 dated 01.08.2016.

PUC is the bill given by Shri Neeraj Kulhari, Dy.CA, M/o Health & Family Welfare,
towards purchase of a new Briefcase for office use and claimed reimbursement of expenditure
incurred thereon.
Details of bill are as under: -

No. Amount
1 C7CBE1/16-17/5001 dated American Tourister 01 Rs.4895/- Rs.4406/-
01.08.2016 Small (Below 60CM) (Rs.4895
4 Wheel Hard Gun less 10%)
M/s On Quest Merchandising Metal Arona
India Pvt. Ltd., New Delhi. Luggage Trolley
(Purchased through
Snapdeal.com)
As per guidelines issued by this office vide O.M. dated 31.12.2013, the officer of the
rank of Dy.CA is entitled to purchase the briefcase up to the value of Rs.5,000/- which is
subject to condition that normal life of briefcase is fixed as three years and no replacement
shall be given before that period, thereafter 10% of purchase value/book value of briefcase
shall be borne by the officer as scrap value before his request for new briefcase is considered.
The 10% will be exempted if the replacement is taken after completion of four years period.
In this regard, Shri Neeraj Kulhari, Dy.CA, has certified that he has not claimed or
received any Briefcase from the office in last three years. Accordingly, reimbursement of
expenditure incurred by Shri Neeraj Kulhari, Dy.CA, shall be restricted to Rs.4406/- (Rs.4895
– 489).
In view of above, necessary approval may be accorded for reimbursement of

expenditure amounting to Rs.4406/- to Shri Neeraj Kulhari, Dy.CA, M/o Health and
Family Welfare, on account of purchase of Briefcase as per aforesaid bill.
Submitted please.
-10/N-
Reference from pre-page(9/N):
PUC: No. PAO/IAP/Estt./2015-16/153 dated 16.12.2016 from AAO, IAP, Chandigarh.

Sub.: Regarding sanction for Briefcase/purse in respect of Shri K.V. Kaushik, Sr.AO and Smt. Nirmal
Yadav, AAO.
AAO, RIAP(Chandigarh) has furnished original copy of Bill no. 1432 dated 10.11.2016 of
Rs.4500/- and Bill no. 1430 dated 9.11.2016 of Rs.4000/- towards purchase of Briefcase and Ladies
purse by Shri K.V. Kaushik, Sr.AO and Smt. Nirmal Yadav, AAO, respectively. Also, PAO has
certified that the concerned officers are entitled for the same as per OM dated 31.12.2013 issued by
the Pr.AO, MH&FW, and have not claimed reimbursement for briefcase/purse since last four years.
Since their office had enclosed photocopy of the bills instead of original one, the proposal
dated 11.11.2016 seeking sanction of the competent authority for reimbursement of the expenditure
incurred on purchase of Briefcase & Ladies purse in respect of above officers could not be considered
for approval by the competent authority. Details of bills are as under:-
S. Name & Bill details/ Firm Particulars Qty Amount

No. Designation
1 Smt. Nirmal Yadav, Retail Invoice no.1430 Ladies Purse 01 Rs.4000/-
AAO dated 09.11.2016 of
M/s Juneja Enterprises,
Manimajra(Chandigarh)
Shri K.V. Kaushik, Retail Invoice no.1432 Suitcase 01 Rs.4500/-
Sr.AO dated 10.11.2016 of
M/s Juneja Enterprises,
Manimajra(Chandigarh)
Total: Rs.8500/-
Sr.AO/AO and AAO are eligible to purchase the briefcase up to the value of Rs.4,500/- and Rs.4,000/-
respectively which is subject to condition that normal life of briefcase is fixed as three years and no
replacement shall be given before that period, thereafter 10% of purchase value/book value of
briefcase shall be borne by the officer as scrap value before his request for new briefcase is
considered. The 10% will be exempted if the replacement is taken after completion of four years
period.
In this regard, IAP, Chandigarh, has sought sanction of the competent authority for incurring
expenditure of Rs.8,500/- (Rs.4500 + 4000) so that amount could be reimbursed to the concerned
officers.
Submitted please.
-9/N-
PUC : No. PAO/IAP/Estt./2015-16/143 dated 11.11.2016 from Sr.AO, IAP, Chandigarh.
Sub.: Regarding sanction for purchase of Briefcase/Ladies purse in respect of Shri K.V. Kaushik,
Sr.AO and Smt. Nirmal Yadav, AAO.
Sr.AO, RIAP(Chandigarh) has enclosed a photocopy of the bill no. 1432 dated 10.11.2016 of
Rs.4500/- and Bill no. 1430 dated 9.11.2016 of Rs.4000/- on account of purchase of Briefcase and
Ladies purse by Shri K.V. Kaushik, Sr.AO and Smt. Nirmal Yadav, AAO. Also, PAO has certified that the
concerned officer are entitled for the same as per OM dated 31.12.2013 issued by the Pr.AO, MH&FW,
and have not claimed reimbursement for briefcase/purse since last four years. Further, PAO has
sought sanction of the competent authority for incurring expenditure of Rs.8,500/- (Rs.4500 + 4000)
so that amount could be reimbursed to the concerned officers.
period.
In this context, it may be mentioned that IAP, Chandigarh, has attached photocopy of the
bills instead of original bills. Therefore, if approved, we may ask their office to furnish original copy
of the bills for consideration of their proposal by competent authority.
Submitted please.
-8/N-
PUC : Cash Memo No. 1126 dated 20.10.2016 for purchase of Briefcase in respect of Shri Vijay
Bhushan Prasad, AAO, Pr.AO(Estt. section).
Shri Vijay Bhushan Prasad, AAO, has submitted a bill towards purchase of a new Luggage
Briefcase for official use and claimed reimbursement of the expenditure incurred thereon. Details of
bill are as under: -
S. No. Bill details/ Firm Particulars Qty Amount

1 Cash Memo no.1126 dated Luggage Briefcase 01 Rs.4800/-
20.10.2016 of M/s Saruchi Foot American Tourister
Wear, Main Market, Old
Faridabad.
Total: Rs.4800/-
AAO is eligible to purchase the briefcase up to the maximum value of Rs.4,000/- which is subject to
condition that normal life of briefcase is fixed as three years and no replacement shall be given before
that period, thereafter 10% of purchase value/book value of briefcase shall be borne by the officer as
scrap value before his request for new briefcase is considered. The 10% will be exempted if the
replacement is taken after completion of four years period.
In this regard, it is also mentioned that previous Briefcase was purchased by Shri Vijay Bhushan
Prasad, AAO, about three years back in the month of April, 2013 and thus he is entitled to purchase a new
Briefcase up to the maximum value of Rs.3600/- (Rs.4000/- less 10%).
Further, PAO has sought sanction of the competent authority for incurring expenditure of
Rs.8,500/- (Rs.4500 + 4000) so that amount could be reimbursed to the concerned officers.
Funds to the extent are available under the Major Head 2251-00-090-19-03-13 OE (NP) for the
year 2016-17.
Submitted please.
-5-
Ref. from pre-page:
With reference to remarks of Dy.CA, M/o Health and Family Welfare, on page 4/N, it is
submitted that as per office order dated 31.12.2013, the officer of the rank of AAO and above are
eligible to purchase the briefcase and for claiming reimbursement of expenditure from their office.
Therefore, bills (Ref. serial no. 4 & 5 on page 2/N) submitted by two Sr. Accountants namely Shri
Kuldeep Singh and Smt. Ashvarya, could not be considered for reimbursement.
As regards Shri S. Chandramouli, PAO (Puducherry), it is submitted that he has attached

quotation letter instead of a certified copy of bill. Accordingly, we may if approved, ask him to
furnish a self certified copy of bill for further necessary action.
The request of Shri D.S. Rawat, PS, presently posted in O/o CCA, for reimbursement of
expenditure of Rs.4000/- (Ref. bill at serial no. 1 on page 4/N), may be considered for approval as a
special case. So far as the request of Shri Jai Singh, PA attached with Secretary(Heavy Industry), it is
submitted that he is presently posted on the payment control of this office. We may if approved,
reimburse the expenditure amounting to Rs.4000/- for purchase of briefcase(Ref. bill at serial no. 2
on page 4/N).
Submitted please.
However, as a special case we may if approved, consider the request of Shri D.S. Rawat, PS to
CCA, for reimbursement of expenditure of Rs.4000/- incurred on purchase of office bag (Ref
bill at serial no. 1 on page 4/N). So far as the request of Shri Jai Singh, PA to Secretary(H.I.), it
is submitted that he is presently posted on the payment control of this office. We may if
approved, reimburse the expenditure amounting to Rs.4000/- for purchase of briefcase(Ref.
bill at serial no. 2 on page 4/N).
Pr.AO, MH&FW
PUC I: Cash Memo dated 26.2.2016 in r/o Shri Dinesh Singh Rawat, PS to CCA, MH&FW.
PUC II: Bill no. 096 dated 10.2.2016 for purchase of VIP Briefcase in respect of Shri Jai Singh, PA to
Secretary, M/o Heavy Industries & Public Enterprises.
PUC III: No.PAO/MH&FW/C&A/ADMN/21 dated 25.4.2016 from PAO(Puducherry).
PUCIV: Letter dated 22.4.2016 from Shri Kuldeep Singh, Sr.Acctt.
PUC V: No. PAO(Sectt.)/MHFW/Admn./Mis/2016-17/ dated 30.5.2016 fro Sr.AO, PAO(Sectt.).
PUCs may kindly be seen.
The following officers/official have submitted bills/estimate towards purchase of new

Briefcase/Office Bag for official use and sought approval of the competent authority:-
S No Name & Bill details/ Firm Particulars Qty Amount

designation (in Rs.)
1 Shri Dinesh Singh Cash Memo dated Office Bag 1 4100

Rawat, PS to CCA, 26.2.2016 of M/s Rajesh Leather
MH&FW Bag House, Shop no. 79,
I.N.A. Market, New Delhi.
2 Shri Jai Singh, PA Bill no. 096 dated VIP 1 4000

to Secretary(H.I.) 10.2.2016 of M/s Ashoka Briefcase
Emporium, 38/1, Lal Quila
Road, Delhi.
3 Shri S. Quotation dated 19.4.2016 VIP 1 4000

Chandramouli, of M/s Roshan, No. 42, Briefcase
PAO(Puducherry) Kamaraj Salai, Puducherry.
4 Shri Kuldeep Bill No. M/s Vishal VIP office 1 3500

Singh, Sr.Acctt. Furnishings, A-26, Nehru bag
Ground, N.I.T. Faridabad.
5 Smt. Ashvarya, Bill dated 9.4.2016 of M/s Hand Bag 1 3500

Sr.Acctt. Bhiwani Attachi House, 82
Behind Adarsh Mahila
College, Hansi Gate,
Bhiwani.
Sr.AO/PAO/AO is eligible to purchase the briefcase up to the maximum value of Rs.4,500/- which is
subject to condition that normal life of briefcase is fixed as three years and no replacement shall be
given before that period, thereafter 10% of purchase value/book value of briefcase shall be borne by
the officer as scrap value before his request for new briefcase is considered. The 10% will be
exempted if the replacement is taken after completion of four years period.
Accordingly, Shri S. Chandramouli, PAO(Puducherry), is entitled to purchase briefcase for an

amount of Rs.4000/-. Whereas, in terms of above guidelines, the officials below the rank of AAO i.e.
PA/PS and Sr. Accountants (Sl. No.1, 2, 4 & 5 above), are not entitled to purchase briefcase or claiming
reimbursement from the office in this regard.
Since Shri D.S. Rawat, PS to CCA, MH&FW and Shri Jai Singh, PA to Secretary (H.I) have to carry
important office documents, files etc., they may be provided Briefcase for official use.
Contd. from pre-page:
In view of above, Approval may be accorded by the competent authority for reimbursement
of expenditure amounting to Rs.8,000/- (@Rs.4,000 x 2) incurred on purchase of new Briefcase/
office bag by Shri D.S. Rawat, PS to CCA, MH&FW and Shri Jai Singh, PA to Secretary (H.I) as a special
case. In addition, Sanction may be accorded for incurring expenditure of Rs.4000/- by PAO
(Puducherry) on purchase of Briefcase in respect of Shri S. Chandramouli, PAO, as per quotation
letter dated 19.4.2016.
year 2016-17.
Submitted please.
Pr.AO, MH&FW
PUC I: Cash Memo dated 26.2.2016 for purchase of a new Office Bag in respect of Shri Dinesh Singh
Rawat, PS to CCA, MH&FW.
PUC II: Bill no. 096 dated 10.2.2016 for purchase of VIP Briefcase in respect of Shri Jai Singh, PA to
Secretary, M/o Heavy Industries & Public Enterprises.
PUC I to II may kindly be seen.
Shri Dinesh Singh Rawat, PS to CCA (H&FW), and Shri Jai Singh, PA to Secretary (H.I.), has
submitted bills towards purchase of a new Leather Bag/Briefcase for official use and claimed
reimbursement of the expenditure incurred thereon. Details of bills are as under: -
S. No. Bill details/ Firm Particulars Qty Amount Admissible

Amount
1 Cash Memo dated 26.2.2016 of Office Bag 01 Rs.4100/- Rs.4000/-
M/s Rajesh Bag House, Shop no. Leather
79, I.N.A. Market, New Delhi.
(Shri Dinesh Singh Rawat)
2 Bill no. 096 dated 10.2.2016 of VIP Briefcase 01 Rs.4000/- Rs.4000/-
M/s Ashoka Emporium, 38/1, Lal
Quila Road, Delhi.
(Shri Jai Singh)
Total: Rs.8,000/-
AAO is eligible to purchase the briefcase up to the maximum value of Rs.4,000/- which is subject to
condition that normal life of briefcase is fixed as three years and no replacement shall be given before
that period, thereafter 10% of purchase value/book value of briefcase shall be borne by the officer as
scrap value before his request for new briefcase is considered. The 10% will be exempted if the
Whereas in terms of above guidelines, the officer below the rank of AAO, is not entitled for
availing briefcase from the office. It is further mentioned that since these officers have to carry
important office documents, files etc., their request for reimbursement of the expenditure incurred on
purchase of office bag/briefcase within cost limit of Rs.4000/- may be considered as a special case.
It may also be mentioned that Shri Dinesh Singh Rawat, has not been issued any briefcase by
this office so far. Moreover, Shri Jai Singh, was reimbursed of the expenditure incurred on purchase of
a Briefcase in the month of September, 2012 during his posting with AS&FA, M/o Health and Family
Welfare.
In view of above, Necessary approval may be accorded by the competent authority for
reimbursement of expenditure amounting to Rs.8,000/- (@Rs.4,000 x 2) incurred on purchase of new
Briefcase/ office bag by the concerned officers.
year 2015-16.
Submitted please.
-15/N-
Reference from page 14/N:
With reference to remarks of the CCA(H&FW) on pre-page, it is submitted that as per

circular dated 22.8.2013 issued by Gen.-I Section, M/o Health & Family Welfare, Assistant/PA
or equivalent are entitled for purchase/reimbursement of briefcase/office bags/ladies purses
up to maximum value of Rs.3500/-. As regards current position for reimbursement of
briefcase in O/o CCA, MH&FW, the AAO and above are eligible to purchase briefcase as per
O.M. dated 31.12.2013.
Regarding query (ii) of Dy.CA, MH&FW, on page 13/N, that application of Shri K.V.
Kaushik, AO, is not admissible as there is no invoice/bill attached, it is submitted that the
claim for reimbursement of expenditure incurred by an officer on purchase of a new Briefcase
will only be considered after receipt of the requisite bill.
Submitted please.
-15/N-
Reference from page 14/N:
With reference to remarks of the CCA(H&FW) on pre-page, it is submitted that as per

circular dated 22.8.2013 issued by Gen.-I Section, M/o Health & Family Welfare, Assistant/PA
or equivalent are entitled for purchase/reimbursement of briefcase/office bags/ladies purses
up to maximum value of Rs.3500/-. As regards current position for reimbursement of
briefcase in O/o CCA, MH&FW, the AAO and above are eligible to purchase briefcase as per
O.M. dated 31.12.2013.
It is also submitted that Sr. Accountant or equivalent with grade pay of Rs.4200/- and
above, working in the Accounting Organization (O/o CCA) of M/o Home Affairs and M/o
Urban Development, are entitled to purchase Briefcase/Ladies Purses up to the maximum
value of Rs.3500/- as per office orders dated 4.4.2012 and 25.5.2015 issued by Pr.AO(Admn),
MHA and Pr.AO(Admn), M/o U.D. respectively. Whereas as per orders dated 15.5.2012 of
M/o Personnel, Public Grievances and Pensions(DOPT), Assistant/PA or equivalent are
entitled for purchase/ reimbursement of briefcase/official bag/ladies purses.
Since the Sr. Accountants or equivalent with grade pay of Rs.4200/- and above are
getting facilities to have Briefcase/Ladies Purse in different offices of Civil
Accounts/Departments, approval may be accorded for purchase of briefcase by the Sr.
Accountants or equivalent with grade pay of Rs.4200/- and above of this Accounting
organization. However, monetary limit for purchasing/reimbursement of cost of
Briefcase/Ladies Purse will be restricted to the maximum value of Rs.3500/-.
Regarding query (ii) of Dy.CA, MH&FW, on page 13/N, that application of Shri K.V.
Kaushik, AO, is not admissible as there is no invoice/bill attached, it is submitted that in
present case, administrative approval is sought by Shri K.V. Kaushik, AO, for purchasing a new
briefcase as per their entitlement mentioned in the O.M. dated 31.12.2013.
‘A’ and ‘B’ above are submitted for consideration and orders please.
Pr.AO, MH&FW
PUC I: No. PAO/MHFW/KOL/Admn/15/2015-16/339 dated 28.1.2016 from PAO(Kolkata).
PUC II: No. IAP-CHD/AUDIT/328 dated 7.12.2015 from AO, IAP, Chandigarh.
PUC III: No. PAO/CIAP/MHFW/Bang/2015-16/213 dt. 13.1.2016 from Sr.AO(CIAP), Bangalore.
Sub.: Grant of reimbursement of cost of Briefcase/Ladies purses to the Sr. Accountants; and
sanction for purchase of Briefcase.
PAO(Kolkata) vide PUC I above has forwarded a letter dated 28.1.2016 of All India Civil
Accounts Employees Association, PAO Health Unit, Kolkata, regarding grant of re-imbursement of cost
of Briefcases/Ladies Purses to the Sr. Accountants of their office. In this regard, Secretary, AICAEA, has
referred to its previous letter dated 31.7.2015 on the above subject and also referred to the orders of
various Ministries/departments (Ref. no. D/21013/4/2012-Ad.II dated 15.5.2012 of M/o PPG &
Pension, DOPT, New Delhi; no. F/23016/2/2012-Genl. Dated 25.4.2013 of M/o Statistics & Programme
Implementation, New Delhi; no. 100/31/Pr.AO/Admn/ MHA/2012-13/14 dated 4.4.2012 issued by
Pr.AO(Admn), M/o Home Affairs, New Delhi, and O.O. no. D-13020/Pr.AO/Briefcase/ E&W/2014-
15/1195-1215 dated 25.5.2015 of Pr.AO(Admn), M/o Urban Development, New Delhi) in which it is
mentioned that officers of the level of Assistant/PA/UDC or equivalent in the ministry and
Sr.Accountant/staff in Accounting organization with grade pay of Rs.4200/- and above are entitled to
purchase Briefcase/office bags and for reimbursement for expenditure incurred thereon.
At present, officers of the rank of AAO and above are entitled to purchase/reimbursement of
the cost of briefcase in our accounting organization as per guidelines issued by this office vide O.M.
dated 31.12.2013.
In addition, with reference to query of the then Controller of Accounts on page 10/N & 11/N,
it is submitted that the Assistant/PA or equivalent are entitled for purchase/ reimbursement of
briefcase/official bag/ladies purses as per orders dated 15.5.2012 of the M/o Personnel, Public
Grievances and Pensions(DOPT).
Since the Sr. Accountants/Accountants with grade pay of Rs.4200/- and above are getting
facilities to have Briefcase/Ladies Purses in different offices of Civil Accounts/Departments, we may
also consider extending similar facility to the Sr. Accountants & equivalent (in the grade pay of
Rs.4200/- and above) of this Accounting organization, posted in different offices/PAOs(Local &
outstation). The proposed ceiling for purchasing/reimbursement of cost of Briefcase/Ladies Purse by
the Sr. Accountants may be restricted to the maximum value of Rs.3500/-.
Shri K.V. Kaushik, AO, CIAP(Chandigarh) vide PUC II above has stated that he has not claimed
reimbursement for briefcase/purse since last five years and thus eligible for Reimbursement of
Rs.4500/- on account of purchase of new Briefcase/Purse. Further, he has sought sanction of the
competent authority for purchasing new briefcase/Purse as per their entitlement mentioned in the
O.M. dated 31.12.2013.
Vide PUC III above, Sr.AO, CIAP, Bangalore, has informed that Shri N. Jayaraaj, AAO, of their
office is entitled for a briefcase for official use up to the maximum value of Rs.4000/- as per
Pr.AO(MH&FW)’s order dated 31.12.2013. Their office has attached a copy of the bill no.003153 dated
26.12.2015 for Rs.4420/- of M/s Saravana Stores, Chennai, towards purchase of a suitcase by Shri N.
Jayaraaj, AAO. In this regard, he has sought sanction of the competent authority for Rs.4000/- on
account of reimbursement of expenditure incurred on purchase of Briefcase by the aforesaid officer.
Contd. from pre-page:
period.
In view of above, Shri K.V. Kaushik, AO, CIAP(Chandigarh) may be asked to purchase a
Briefcase for office use up to the maximum value of Rs.4500/- and submit their bill for sanction of
the expenditure by the competent authority. In addition, Approval may be accorded by the
competent authority on account of reimbursement of expenditure of Rs.4000/- incurred by Shri N.
Jayaraaj, AAO, IAP, Bangalore, on purchase of suitcase as per above-mentioned bill.
Submitted for approval of proposal at ‘A’ & ‘B’ above please.
-9/N-
PUC: No. PAO/MHFW/KOL/Admn/15/2015-16/149 dated 31.7.2015 from PAO

(Kolkata).
Sub.: Grant of reimbursement of cost of Briefcase/Ladies purses to the Sr. Accountants.
PAO(Kolkata) has enclosed a copy of the letter dated 31.7.2015 received from AICAEA,
unit of PAO, MHFW, Kolkata, regarding grant of re-imbursement of cost of Briefcases/Ladies
Purses to the Sr. Accountants in respect of their office.
AICAEA, Unit – PAO, MHFW(Kolkata) has mentioned that the Sr.Accountant/staff

getting Grade Pay of Rs.4200/- and above are getting facilities to have Briefcases /Ladies
Purses in different office of Civil Accounts/Department. As per copies of the office order no.
100/31/Pr.AO/Admn/MHA/2012-13/14 dated 4.4.2012 issued by Pr.AO(Admn), M/o Home
Affairs, New Delhi, and O.O. no. D-13020/Pr.AO/Briefcase/E&W/2014-15/1195-1215 dated
25.5.2015 of Pr.AO(Admn), M/o Urban Development, New Delhi, attached with their letter,
Sr. Accountants /Accountants (with grade Pay of Rs.4200/- and above) are entitled for
purchase of Briefcase/Ladies Purse for office use up to maximum value of Rs.3500/-.
As regards entitlement of the officers for purchase of Briefcase/Office Bag in our

accounting organization, the AAOs and above are entitled to purchase/reimbursement of the
cost of briefcase as per guidelines issued by this office vide O.M. dated 31.12.2013.
In view of above, Sr. Accountants/ Accountants (in the grade pay of Rs.4200/- and
above) of this Accounting organization, posted in different offices/PAOs(Local & outstation)
may be permitted for purchasing/reimbursement of cost of Briefcase/Ladies Purse up to the
maximum value of Rs.3500/-.
Submitted for consideration & approval please.
-8/N-
PUC I: Letter No. PAO/IAP/Estt./2015-16/317 dated 2.11.2015 from AAO, IAP, Chandigarh.
PUC II: Letter dated 7.12.2015 from AO, IAP, Chandigarh.

It is submitted that following officers of IAP, Chandigarh, have desired to purchase
briefcase/Purse for office use and further sought sanction of the competent authority for
purchasing new briefcase/Purse as per their entitlement mentioned in the O.M. dated
31.12.2013 :-
1. Shri K.V. Kaushik, AO

2. Smt. Nirmal Yadav, AAO
rank of Sr.AO/AO and AAO are eligible to purchase the briefcase up to the value of Rs.4,500/-
and Rs.4,000/- respectively which is subject to condition that normal life of briefcase is fixed
as three years and no replacement shall be given before that period, thereafter 10% of
purchase value/book value of briefcase shall be borne by the officer as scrap value before his
request for new briefcase is considered. The 10% will be exempted if the replacement is taken
In this regard, it has been certified that previous reimbursement for Briefcase/ Purse
was claimed from office by Shri K.V. Kaushik, AO and Smt. Nirmal Yadav, AAO, five / three
years ago respectively. Accordingly, Shri K.V. Kaushik, AO, is entitled to purchase a new
briefcase up to the value of Rs.4,500/- and Smt. Nirmal Yadav, AAO, can purchase the
briefcase/ Bag up to maximum cost of Rs.3600/- each.
In view of above, Necessary approval may be accorded by the competent

authority for purchasing Briefcase/Bag by the above officers at the total maximum cost
of Rs.8,100/- (@Rs.4,500 x 1 + @ Rs.3600 x 1) as per OM dated 31.12.2013.
Submitted please.
-6/N-
PUC I: Letter dated 18.9.2015 along with Retail Invoice no. 016 for purchase of a new
Briefcase in r/o Shri Mukesh Kumar, AO, Internal Audit wing.
PUC II: Bill no. 142 dated 7.10.2015 for purchase of a new Office Bag in r/o Shri G.
Kalimuthu, AAO(Urban Health Section).
Shri Mukesh Kumar, AO, and Shri G. Kalimuthu, AAO, have submitted their bills
towards purchase of Briefcase for office use and claimed reimbursement of the expenditure
incurred thereon. Details of bills are as under: -

No. Amount
1 Bill No. 016 M/s J.J. Enterprises, VIP 01 Rs.4600 Rs.4500
D1/17, Mansa Ram Park, Uttam Briefcase
Nagar, New Delhi-110059.
(Shri Mukesh Kumar, AO)
2 Bill no. 142 dated 7.10.2015 of Office Bag 01 Rs.4000 Rs.3600

M/s M.K. Enterprises, 4520, Dai
Wara, Nai Sarak, Delhi-110006.
(Shri G. Kalimuthu, AAO)
rank of Sr.AO/AO and AAO are eligible to purchase the briefcase up to the maximum value of
Rs.4,500/- and Rs.4,000/- respectively which is subject to condition that normal life of
briefcase is fixed as three years and no replacement shall be given before that period,
thereafter 10% of purchase value/book value of briefcase shall be borne by the officer as
scrap value before his request for new briefcase is considered. The 10% will be exempted if
In this regard, it is mentioned that Shri Mukesh Kumar, AO, has certified that he has
not availed this facility during last four years. It is also mentioned that Shri G. Kalimuthu, AAO,
availed this facility earlier in the month of August 2012. Accordingly, Shri Mukesh Kumar, AO
and Shri G. Kalimuthu, AAO, are entitled to purchase new Briefcase up to the maximum value
of Rs.4,500/- and Rs.3600/- respectively.
In view of above, Necessary approval may be accorded by the competent

authority for reimbursement of expenditure amounting to Rs.8,100/- (@Rs.4,500 x 1 + @
Rs.3600 x 1) incurred on purchase of new Briefcase/ office bag by the concerned
officers.
Submitted please.
4/N-
Reference from pre-page:
PUC : Letter dated 2.7.2015 along with Bill no. 4961 dated 19.6.2015 for purchase of a new
Briefcase in r/o Shri Pankaj Sindhwani, AAO, Compilation section.

Shri Pankaj Sindhwani, AAO, has submitted a bill towards purchase of a new Briefcase
costing Rs.4,580/- and claimed reimbursement of the expenditure incurred thereon. Details of

Amount
1 Bill No. 4961 dated 19.6.2015 VIP Briefcase 01 Rs.4580/- Rs.3600/-
of M/s Rahul Bags, Shop No. WZ-
300, Madipur Village, Delhi-
110063.
rank of AAO is entitled to purchase the briefcase up to the value of Rs.4,000/- which is subject
to condition that normal life of briefcase is fixed as three years and no replacement shall be
given before that period, thereafter 10% of purchase value/book value of briefcase shall be
borne by the officer as scrap value before his request for new briefcase is considered. The
10% will be exempted if the replacement is taken after completion of four years period.
In this regard, it is mentioned that Shri Pankaj Sindhwani, AAO, joined this Accounting
Organization/Ministry on 3.11.2012 and he has not been issued any Briefcase by this office so
far. However, as confirmed by the concerned officer, he was issued Briefcase in the previous
Ministry during the month of July, 2012.
Therefore, reimbursement of expenditure incurred by Shri Pankaj Sindhwani, AAO,

shall be restricted to Rs.3600/- (Rs.4000 – 400).
In view of above, Necessary approval may be accorded for reimbursement of

expenditure amounting to Rs.3600/- to Shri Pankaj Sindhwani, AAO, incurred on purchase
of a new Briefcase.
Submitted please.
3/N-
PUC : Letter dated 2.7.2015 along with Bill no. 4961 dated 19.6.2015 for purchase of a new
Briefcase in r/o Shri Pankaj Sindhwani, AAO, Compilation section.

Shri Pankaj Sindhwani, AAO, has submitted a bill towards purchase of a new Briefcase
costing Rs.4,580/- and claimed reimbursement of the expenditure incurred thereon. Details of

Amount
1 Bill No. 4961 dated 19.6.2015 VIP Briefcase 01 Rs.4580/- Rs.4000/-
of M/s Rahul Bags, Shop No. WZ-
300, Madipur Village, Delhi-
110063.
In this regard, it is mentioned that Shri Pankaj Sindhwani, AAO, has joined this Ministry
on 3.11.2012 and he has not been issued any Briefcase by our office.

expenditure amounting to Rs.4,000/- to Shri Pankaj Sindhwani, AAO, incurred on purchase of
a new Briefcase.
Submitted please.
Pr.AO, MH&FW
PUC: Office note dated 13.4.2015 received from Sr.AO, PAO (Sectt.).
Sub.: Purchase of a new Briefcase/Bag.

PAO(Sectt.) has intimated that Shri Vinod Singh, AAO, of their office has purchased a
Bag for official use as per entitlement of the officers specified in the office memorandum
dated 31.12.2013. In this regard, PAO has enclosed bill no. 2400 dated 8.4.2015 as submitted
by the concerned officer seeking approval of the competent authority for the reimbursement
of the expenditure incurred thereon.
S. Bill details/ Firm Particulars Qty Amount Admissible

No. Amount
1 Bill No. 2400 dated 8.4.2015 of One Bag 01 Rs.8500 Rs.4000
M/s Ashwani Kumar, RZ-215A,
Lokesh Park, Najafgarh, New
Delhi-110043.
In this regard, Shri Vinod Singh, AAO, has confirmed that he has not taken any
Briefcase/Bag from this office during last 4-5 years. Moreover, as per our office records, he
has not been issued any briefcase/bag by this office during last 5 years.
In view of above, Necessary approval may be accorded by the competent authority

for the reimbursement of actual expenditure of Rs.4000/- incurred on purchase of a new
Bag by Shri Vinod Singh, AAO.
Submitted please.
-12/N-
PUC : Letter dated 16.4.2015 received from Shri Deobrat Pal, AAO.
Shri Deobrat Pal, AAO, has referred to the bill no. 3788 dated 1.3.2015
submitted in this office vide letter dated Nil (Diary no. 786 dated 20.3.2015) towards
purchase of a new Briefcase costing Rs. 4690/- and further stated that he has not
received any payment till date on account of reimbursement of the expenditure
incurred thereon.
It is mentioned that as per approval of the competent authority on page 11/N,

sanction order dated 31.3.2015 was issued by our office towards reimbursement of
expenditure for Rs.4,000/- to Shri Deobrat Pal, AAO, as per aforesaid bill.
In this regard, AAO(Estt.) has provided photocopy of their bill no. 821 dated
31.3.2015 and stated that as per PAO(Sectt.)’s confirmation, payment was not made
to Shri Deobrat Pal, AAO, as the bill has been misplaced between Pr.AO office and
PAO(Sectt.).
In view of above, we may consider issuing fresh sanction order for Rs.4000/-
for payment to Shri Deobrat Pal, AAO, on account of reimbursement of expenditure
incurred by him on purchase of a new Briefcase.
Necessary funds to the extent are available under the Major Head 2251-00-
090-19-03-13 OE (Non Plan) for the year 2015-16.
Submitted for consideration and approval please.
-11/N-
PUC: Letter dated Nil along with Bill no. 3788 dated 1.3.2015 for purchase of a new Briefcase
in r/o Shri Deobrat Pal, AAO, PMSSY Division.
Shri Deobrat Pal, AAO(PMSSY), has submitted a bill no. 3788 dated 1.3.2015 towards
purchase of a new Briefcase costing Rs. 4690/- and claimed reimbursement of the
expenditure incurred thereon. Details of bill are as under: -

Amount
1 Bill No. 3788 dated 1.3.2015 of VIP Briefcase 01 Rs.4690 Rs.4000
M/s Gaurav VIP Briefcase & Bag
Emporium, Shop No. C-24, Shiv
Shankar, Market, Madangir, New
Delhi-110062.
In this regard, it is mentioned that Shri Deobrat Pal, AAO, has joined this Ministry on
2.12.2014 and he has not been issued any Briefcase by our office.

expenditure amounting to Rs.4,000/- to Shri Deobrat Pal, AAO(PMSSY), incurred on purchase
of a new Briefcase.
Submitted please.
-10/N-
PUC: Bill no. 511 dated 8.2.2015 for purchase of a new Bag in r/o Smt. Kamlesh
Kaushik, AO (RCH).
Smt. Kamlesh Kaushik, AO (RCH), has submitted a bill no. 511 dated 8.2.2015 towards
purchase of a new Bag for official use and claimed reimbursement of the expenditure
incurred thereon. Details of bill are as under: -

Amount
1 Bill No. 511 dated 8.2.2015 of One Bag 01 Rs.4550 Rs.4500
M/s NJORDE STYLE, Hauz Khas
Market, New Delhi-110016.
rank of Sr.AO/AO is entitled to purchase the briefcase up to the value of Rs.4,500/- which is
In this regard, it is mentioned that Smt. Kamlesh Kaushik, AO, has joined this Ministry
in the month of December, 2014 and she has not been issued any Bag by our office.
expenditure amounting to Rs.4,500/- to Smt. Kamlesh Kaushik, AO(RCH), incurred on
purchase of a new Bag.
Submitted please.
Pr.AO, MH&FW
PUC: Office note dated 9.1.2015 from PAO (NICD).

Sub.: Permission regarding purchase/reimbursement of Briefcase/official bag/
ladies purse for Sr. Accountants in the grade pay of Rs.4200/- and above.
PAO (NICD) has enclosed a copy of the Circular no. D.21013/13/2011-Ad-III dated
28.2.2012 of M/o Home Affairs and no. Z-28011/2/2013-Genl-I dated 22.8.2013 of M/o
Health and Family Welfare, New Delhi, wherein entitlement for purchase/ reimbursement of
briefcase/office bag/ladies purse, has been mentioned in respect of the Assistant/PA/UDC or
equivalent with grade pay of Rs.4200/- & above. Further, PAO has stated that the NCDDOs
attached to their office are enclosing bills for purchase/reimbursement of Briefcase/official
Bag/Ladies Purse on the basis of above circulars. Also, Sr. Accountants in their office vide their
applications dated 8.1.2015, have sought permission for purchase of Briefcase/Office Bag up
to the value of Rs.3500/- as per these orders.
As regards entitlement of the officers for purchase of Briefcase/Office Bag in this

accounting organization, the officers below the rank of AAO are not entitled to
purchase/reimbursement of the briefcase as per guidelines issued by this office vide O.M.
dated 31.12.2013.
In view of above, it has been requested by the PAO office to consider the request of
the Sr. Accountants posted at their office (in the grade pay of Rs.4200/-) for
purchase/reimbursement of Briefcase/Office Bag up to the value of Rs.3500/- on the basis of
entitlement of the Assistant/UDC/PA or equivalent in the Ministry with grade pay of Rs.4200/-
as per aforesaid circulars.
Submitted please.
-2/N-
PUC: Bill no. INV22750 dated 24.12.2014 of M/s Indo Arts & Gems, New Delhi.
PUC is the bill towards purchase of a Bag by the CCA, M/o Health and Family Welfare,
at the total cost of Rs.5670/- from M/s Indo Arts & Gems, New Delhi. In this context, it is
mentioned that out of the total amount of advance for Rs.6500/- drawn for purchasing an
office Bag for office use by the CCA(H&FW), the amount of Rs.5670/- has been incurred on
purchase of Bag and balance amount of Rs.830/- has been deposited into Govt. Account vide
receipt no. 649 dated 1.1.2014.
Submitted please.
Pr.AO, MH&FW
Sub. Purchase of office bag for office use by CCA, MH&FW.
O/o CCA vide their letter dated 8.12.2014 has informed that a new office bag is to be
purchased for office use by the CCA, M/o Health and Family Welfare.
In this context, it is mentioned that as per guidelines issued by this office vide O.M.
dated 31.12.2013, the CCA, M/o Health and Family Welfare, is entitled to purchase the
briefcase up to the value of Rs.6,500/-.
In view of above, Necessary approval may be accorded to draw an advance for

Rs.6500/- by this office for purchasing an office Bag for office use by the CCA(H&FW).
Funds to the extent are available under the Major Head 2251-00-090-19-03-13
OE(Non Plan) for the year 2014-15.
Submitted please.
-6/N-
PUC : Letter dated 12.9.2014 along with Retail Invoice no. 640 dated 10.9.2014 for purchase
of a new Briefcase in r/o Shri Manmohan Singh, AO, IA wing.
Shri Manmohan Singh, AO, Internal Audit wing, has submitted a bill no. 640 dated
10.9.2014 towards purchase of a new Briefcase for office use and claimed reimbursement of
the expenditure incurred thereon. Details of bill are as under: -
S. No. Bill details/ Firm Item Qty Amount Admissible

Amount
1 Bill No. 640 dated 10.9.2014 VIP Briefcase 01 Rs.5040 Rs.4500
M/s VIP Industries Ltd., A5/49,
Moti Nagar, New Delhi-110015.
rank of Sr.AO/AO is entitled to purchase the briefcase up to the value of Rs.4,500/- which is
In this regard, it is mentioned that Shri Manmohan Singh, AO, has confirmed that
previous Briefcase was purchased by him in the year 2005 and thus he is entitled to purchase
a new Briefcase up to the value of Rs.4,500/-.

expenditure amounting to Rs.4,500/- to Shri Manmohan Singh, AO, IA wing, incurred on
purchase of a new Briefcase.
Submitted please.
-9/N-
PUC : Letter dated 1.12.2014 along with Retail Invoice no. 1515 dated 30.11.2014 for
purchase of a new Briefcase in r/o Shri Lakshman Dubruwal, AAO, CDN section.
Shri Lakshman Dubruwal, AAO, CDN section, has submitted a bill no. 1515 dated
S. No. Bill details/ Firm Item Qty Amount Admissible

Amount
M/s Amit Store, Som Bazar
Chowk, Najafgarh, New Delhi-
110043.
In this regard, it is mentioned that Shri Lakshman Dubruwal, AAO, had purchased
previous Briefcase in the month of October, 2011 and thus he is entitled to purchase a new
Briefcase up to the value of Rs.3600/- (Rs.4000 – 400 @10%).

expenditure amounting to Rs.3600/- to Shri Lakshman Dubruwal, AAO, CDN section, on
account of purchase of a new Briefcase.
Submitted please.
-7/N-
PUC I: Letter dated 8.10.2014 along with Retail Invoice no. 3076 dated 8.10.2014 for
purchase of a new Bag in r/o Shri Sachidanand Singh, AAO, IA wing.
PUC II: Letter dated 22.10.2014 along with Retail Invoice no.426 dated 21.10.2014 for
purchase of a new Briefcase in r/o Shri U.C. Sharma, Sr.AO, IA wing.
Shri U.C. Sharma, Sr.AO, and Shri Sachidanand Singh, AAO, Internal Audit wing,
have submitted their bills towards purchase of Briefcase for office use and claimed
reimbursement of the expenditure incurred thereon. Details of bills are as under: -

No. Amount
1 Bill No. 3076 dated 8.10.2014 of LG -1648 01 Rs.4350 Rs.4000
M/s Pandit Brothers, Connaught Sam AT
Place, New Delhi. Merit 3
(Shri Sachidanand Singh, AAO) Way Bag
2 Bill no. 426 dated 21.10.2014 of Briefcase 01 Rs.4681 Rs.4500

M/s Mittal Traders, Panchkuian
Road, New Delhi.
(Shri U.C. Sharma, Sr.AO)
rank of Sr.AO and AAO are eligible to purchase the briefcase up to the maximum value of
Rs.4,500/- and Rs.4,000/- respectively which is subject to condition that normal life of
briefcase is fixed as three years and no replacement shall be given before that period,
thereafter 10% of purchase value/book value of briefcase shall be borne by the officer as
scrap value before his request for new briefcase is considered. The 10% will be exempted if
In this regard, it is mentioned that these two officers have not been issued any
Briefcase by this office earlier and hence Shri U.C. Sharma, Sr.AO and Shri Sachidanand
Singh, AAO, are entitled to purchase new Briefcase up to the maximum value of Rs.4,500/-
and Rs.4000/- repectively.
In view of above, necessary approval may be accorded by the CA, MH&FW, for
reimbursement of expenditure amounting to Rs.8500/- (@Rs.4,500 x 1 + @ Rs.4000 x 1)
on account of purchase of new Briefcase/ office bag by the concerned officers.
Submitted please.
`
-4/N-
PUC: Letter dated 17.7.2014 along with Invoice no. 1689 dated 16.7.2014 for
purchase of a new Briefcase in r/o Shri Umrao Singh, AAO, IA wing.
Shri Umrao Singh, AAO, Internal Audit wing, has submitted a bill no. 1689 dated

No. Amount
M/s Navin Store, Shop no. 69,
Shanker Market, Connaught
Place, New Delhi-110001.
In this regard, it is mentioned that Shri Umrao Singh, AAO, has Confirmed that
previous Briefcase was purchased by him in September/October, 2010 and thus he is entitled
to purchase a new Briefcase up to the value of Rs.3600/- [Rs.4000 – 400 (10%)].

expenditure amounting to Rs.3600/- to Shri Umrao Singh, AAO, IA wing, incurred on purchase
of a new Briefcase.
Submitted please.
`
-2/N-
PUC : Bill no.035 dated 21.5.2014 for purchase of a Leather Hand Bag in r/o Smt.
Asha Kumari, AAO, IA wing.
Smt. Asha Kumari, AAO, Internal Audit wing, has submitted a bill no. 035 dated
21.5.2014 towards purchase of a Leather Hand Bag for office use and claimed reimbursement
of the expenditure incurred thereon. Details of bill are as under: -

No. Amount
1 Bill No. 035 dated 21.5.2014 Leather 01 Rs.3500 Rs.3150
Hand
M/s Big Buckles, D 12/104, Bag
Sector – 7, Rohini, Delhi -
110085.
In this regard, it is mentioned that previous office bag was purchased by Smt. Asha
Kumari, AAO, in the month of September, 2010 and thus she is entitled to purchase a new
Briefcase/Ladies bag up to the value of Rs.3150/- [Rs.3500 – 350 (10%)].

expenditure amounting to Rs.3150/- to Smt. Asha Kumari, AAO, IA wing, incurred on purchase
of a new Leather Hand Bag.
Submitted please.
-1/N-
Pr.AO, MH&FW
PUC : Bill no.916 dated 16.4.2014 for purchase of a Briefcase in r/o Shri R. K. Jain, AAO, IA wing.
Shri Rakesh Kumar Jain, AAO, Internal Audit wing, has submitted a bill no. 916 dated 16.4.2014
towards purchase of a Briefcase for office use and claimed reimbursement of the expenditure incurred
thereon.

No. Amount
1 Bill No. 916 dated VIP 01 Rs.4100 Rs.3600/-
16.4.2014 Briefcase
M/s Vijay Bag & Attachi, RZ-

17, Mohan Block, West
Sagar Pur,
New Delhi110046.
As per guidelines issued by this office vide O.M. dated 31.12.2013, the officer of the rank of AAO is
entitled to purchase the briefcase up to the value of Rs.4,000/- which is subject to condition that normal life of
briefcase is fixed as three years and no replacement shall be given before that period, thereafter 10% of purchase
value/book value of briefcase shall be borne by the officer as scrap value before his request for new briefcase is
considered. The 10% will be exempted if the replacement is taken after completion of four years period.
In this regard, it is mentioned that previous Briefcase was purchased by Shri R.K. Jain, AAO, about three
years back in the month of April, 2011 and thus he is entitled to purchase a new Briefcase up to the value of
Rs.3600/- (Rs.4000/- less 10%).
In view of above, necessary approval may be accorded for reimbursement of expenditure amounting to
Rs.3600/- to Shri Rakesh Kumar Jain, AAO, M/o Health and Family Welfare, incurred on purchase of a new
Briefcase.
Submitted please.
-120/N-
PUC I: Bill dated 30.3.2014 for purchase of an office bag in r/o Shri R. K. Gupta, Sr.AO, IA wing.
PUC II: Office note dated 31.3.2014 received from Sr.AO, PAO (Sectt.).
Sub.: Approval/sanction for purchase of Briefcase for officers.
The following officers have purchased the office bag as per office memorandum dated 31.12.2013
and further sought sanction of the competent authority for reimbursement of the expenditure incurred
thereon by these officials as per their entitlement.
S. No. Name & Designation Bill details/ Firm Item Qty Amount Admissible
Amount
1 Shri R.K. Gupta, Sr.AO Bill No. INV3788 Office bag 01 Rs.4600 Rs.4500
Internal Audit dated 30.3.2014
headquarters M/s Star Leather
Emporium, New
Delhi
2 Shri Rajesh Kumar Bill No. 742 dated Bag 01 Rs.4200 Rs.4000
Gond, AAO, PAO 31.3.2014
(Sectt.) M/s Sona
Enterprises, New
Delhi.
Total: Rs.8500
As per guidelines issued by this office vide O.M. dated 31.12.2013, the officer of the rank of Sr.AO
and AAO are eligible to purchase the briefcase up to the value of Rs.4,500/- and Rs.4,000/- respectively
which is subject to condition that normal life of briefcase is fixed as three years and no replacement shall
be given before that period, thereafter 10% of purchase value/book value of briefcase shall be borne by the
officer as scrap value before his request for new briefcase is considered. The 10% will be exempted if the
As per above orders, Shri R.K. Gupta, Sr.AO, is entitled to purchase a new briefcase/office bag up
to the value of Rs.4,500/- and Shri Rajesh Kumar Gond, AAO, can purchase the briefcase/office bag up to
maximum cost of Rs.4,000/- each. It is also confirmed that these officers have not been issued any
Briefcase/ Bag by this office till date.
In view of above, necessary approval may be accorded by the CA, MH&FW, for reimbursement of
expenditure amounting to Rs.8500/- (@Rs.4,500 x 1 + @ Rs.4000 x 1) on account of purchase of new
Briefcase/ office bag by the concerned officers.
Submitted please.
-119/N-
PUC: Letter no. PAO/LHMC/Admn./2013-14/4683 dated 13.3.2014 received from Sr.AO, PAO(LHMC).
Sub.: Approval/sanction for purchase of Briefcase for officers of PAO(LHMC).
PAO(LHMC) has furnished four bills towards purchase of briefcase/leather bag by the officers of
their office and further sought sanction of the competent authority for reimbursement of the expenditure
incurred thereon by these officials as per their entitlement.
S. No. Name & Designation Bill details/ Firm Item Qty Amount Admissible
Amount
1 Smt. Sukesh Aggarwal, Bill No. 2763 dated Leather bag 01 Rs.5200 Rs.4500
Sr.AO 3.3.2014
M/s D.K. Traders,
New Delhi
2 Shri Satvinder Singh, Bill No. 2761 dated Briefcase 01 Rs.5000 Rs.4000
AAO 1.3.2014 VIP
M/s D.K. Traders,
New Delhi
3 Shri Rajan C. Jhangiani, Bill No. 2676 dated Leather bag 01 Rs.4500 Rs.4000
AAO 27.2.2014
M/s D.K. Traders,
New Delhi
4 Shri S.R. Marod, AAO Bill No. 2674 dated Leather bag 01 Rs.4500 Rs.4000
27.2.2014
M/s D.K. Traders,
New Delhi
Total: Rs.16,500
As per guidelines issued by this office vide O.M. dated 31.12.2013, the officer of the rank of Sr.AO
and AAO are eligible to purchase the briefcase up to the value of Rs.4,500/- and Rs.4,000/- respectively
which is subject to condition that normal life of briefcase is fixed as three years and no replacement shall
be given before that period, thereafter 10% of purchase value/book value of briefcase shall be borne by the
officer as scrap value before his request for new briefcase is considered. The 10% will be exempted if the
As per above orders, Smt. Sukesh Aggarwal, Sr.AO, is entitled to purchase a new briefcase up to
the value of Rs.4,500/- and three AAOs namely Shri Satvinder Singh, Shri Rajan C. Jhangiani, and Shri S.R.
Marod, can purchase the briefcase up to maximum cost of Rs.4,000/- each. It is also confirmed that these
three officers have not been issued any Briefcase/ Bag by this office till date.
In view of above, necessary approval may be accorded by the CA, MH&FW, for reimbursement of
expenditure amounting to Rs.16,500/- (@Rs.4,000 x 3 + @ Rs.4500 x 1) by PAO(LHMC) on account of
purchase of new Briefcase/ office bag by the four officers of their office.
Submitted please.
-118/N-
PUC: Bill No. 468 dated 11.3.2014.
PUC is the bill given by Shri Santosh Kumar, CA, M/o Health & Family Welfare, towards purchase of a
new Briefcase for office use and claimed reimbursement of expenditure incurred thereon.

No. Amount
1 Bill No. 468 dated 11.3.2014 Aerlite Office 01 Rs.8200 Rs.5000/-
Briefcase
M/s KEMP & COMPANY LTD.,
Connaught Place,
New Delhi.
As per guidelines issued by this office vide O.M. dated 31.12.2013, the officer of the rank of Controller of
Accounts is entitled to purchase the briefcase up to the value of Rs.5,000/- which is subject to condition that normal
life of briefcase is fixed as three years and no replacement shall be given before that period, thereafter 10% of
purchase value/book value of briefcase shall be borne by the officer as scrap value before his request for new
briefcase is considered. The 10% will be exempted if the replacement is taken after completion of four years
period.
In view of above, necessary approval may be accorded for reimbursement of expenditure amounting to
Rs.5000/- to Shri Santosh Kumar, CA, M/o Health and Family Welfare, incurred on purchase of a new Briefcase.
Submitted please.
-117/N-
PUC: Bill No. 08 dated 30.12.2013.

It is stated that Shri Satish Kumar, AO(Cash) has purchased an office bag costing Rs.4500/- vide bill no.
08 dated 30.12.2013 from M/s Sharma Bag House, New Delhi and claimed reimbursement of expenditure incurred
thereon.
S. No Bill details/ Firm Item Qty Rate Amount

1 Bill No. 08 dated 30.12.2013 Office bag 01 Rs.4500 Rs.4500
(Samsonite)
M/s Sharma Bag House,
318/10, Nai Sarak, New
Delhi.
Total: Rs.4500
As per guidelines issued by this office vide O.M. dated 31.12.2013, the officer of the rank of Sr.AO/AO is
entitled to purchase the briefcase up to the value of Rs.4,500/- which is subject to condition that normal life of
briefcase is fixed as three years and no replacement shall be given before that period, thereafter 10% of purchase
value/book value of briefcase shall be borne by the officer as scrap value before his request for new briefcase is
considered. The 10% will be exempted if the replacement is taken after completion of four years period.
It is also mentioned that as per records of this office, he has not been issued any briefcase/ bag since his
joining in this Ministry from February, 2013. Therefore, he is entitled for reimbursement of expenditure of Rs.4500/-
incurred on purchase of an office bag as per aforesaid bill.
In view of above, necessary approval may be accorded by the CA, MH&FW, to incur the expenditure
Rs.4500/- towards reimbursement of cost of a new office bag purchased by Shri Satish Kumar, AO(Cash).
Submitted please.
-117/N-
PUC: Letter no. PAO/LHMC/Admn./2013-14/1803 dated 7.10.2013 received from Sr.AO, PAO (LHMC).
Sub.: Approval/sanction for purchase of Briefcase for officers of PAO(LHMC).
It is submitted that following three officers of PAO(LHMC) have desired to purchase briefcase for office
use and further sought sanction of the competent authority for purchasing new briefcase from the open market for
these three officers.
1. Smt. Sukesh Aggarwal, Sr.AO

2. Shri Satvinder Singh, AAO
3. Shri Rajan C. Jhangiani, AAO
As per guidelines issued by this office vide O.M. dated 31.12.2013, the officer of the rank of Sr.AO and
AAO are eligible to purchase the briefcase up to the value of Rs.4,500/- and Rs.4,000/- respectively which is
subject to condition that normal life of briefcase is fixed as three years and no replacement shall be given before
that period, thereafter 10% of purchase value/book value of briefcase shall be borne by the officer as scrap value
before his request for new briefcase is considered. The 10% will be exempted if the replacement is taken after
completion of four years period.
As per above orders, Smt. Sukesh Aggarwal, Sr.AO, is entitled to purchase a new briefcase up to the
value of Rs.4,500/- and two AAOs namely Shri Satvinder Singh, & Shri Rajan C. Jhangiani, can purchase the
briefcase up to maximum cost of Rs.4,000/- each. It is also confirmed that these three officers have not been
issued any Briefcase/ Bag by this office till date.
In view of above, necessary approval may be accorded by the Dy.CA, MH&FW, for purchasing three nos.
of Briefcase by PAO(LHMC) for office use by aforesaid three officers at the total amount of Rs.12,500/-
(@Rs.4,000 x 2 + @ Rs.4500 x 1).
Submitted please.
PUC: Letter dated 15.7.2013 received from PAO, NICD.
Sub.: Permission/sanction for purchase of a bag for office use in r/o Shri Bhagmal, AAO, PAO (NICD).
It has been stated that Shri Bhagmal, AAO, was issued a bag for office use in July, 2009 from his last
office and the same has become unserviceable. In this regard, he has sought approval of the competent authority
for purchase of a new bag from the open market at the total cost of Rs.3500/-.
Sr.AO/PAO/AAO is eligible to purchase the briefcase up to the value of Rs.3,500/- subject to the condition that
normal life of the briefcase is fixed as three years and no replacement shall be given before that period, thereafter
10% of purchase value/book value of briefcase shall be borne by the officer as scrap value before his request for
new briefcase is considered. The 10% will be exempted if the replacement is taken after completion of four years
period.
It is mentioned that as per above orders Shri Bhagmal, AAO, PAO(NICD) is entitled to purchase a new
bag up to the value of Rs.3500/-.
In view of above, necessary approval may be accorded by the ACA, MH&FW, for purchasing a new bag
by Shri Bhagmal, AAO, PAO(NICD) at the maximum cost of Rs.3500/-.
Submitted please.
PUC: Office note dated 2.5.2013 received from PAO, DGHS.
Sub.: Payment of Briefcase bill in r/o Smt. Jaspal Kaur, PAO(DGHS).

It is stated that Smt. Jaspal Kaur, PAO(DGHS) has purchased a new ladies purse for Rs.3865/- vide bill
no.176/14096 dated 1.5.2013 from M/s Rajni Bag Emporium, New Delhi-110008. It is also certified that she has not
purchased ladies purse during last four years.
S.No Name & Designation Bill details Amount Entitlement Net

admissible
amount
1 Smt. Jaspal Kaur, Bill No. 176/14096 dated 3865 3500 3500
PAO(DGHS) 1.5.2013
Item – Mod’ace Ladies
Purse
Sr.AO/PAO/AAO is eligible to purchase the briefcase up to the value of Rs.3,500/- subject to the condition that
normal life of the briefcase is fixed as three years and no replacement shall be given before that period, thereafter
10% of purchase value/book value of briefcase shall be borne by the officer as scrap value before his request for
new briefcase is considered. The 10% will be exempted if the replacement is taken after completion of four years
period.
It is also mentioned that as per records of this office, she has not been issued any briefcase/ ladies purse
during last four years. Therefore, she is entitled for reimbursement of expenditure for Rs.3500/- incurred on
purchase of a ladies purse as per aforesaid bill.
In view of above, necessary approval may be accorded by the ACA, MH&FW, to incur the expenditure of
Rs.3500/- by PAO(DGHS) towards reimbursement of cost of a new ladies purse purchased by Smt. Jaspal Kaur,
AO.
Submitted please.
-111/N-
Sub : Purchase of Briefcase.
PUC I to III may kindly be seen.
The following proposals claiming reimbursement of the expenditure incurred on purchase

Briefcase/ Bag, have been received from the officers of this Accounting organization.
S.No Name & Designation Bill details Amount Entitlement Net

admissible
amount
1 Smt. Sadhna Kumar, Bill No. 668 dated 3300 2970 2970
PS to CCA, MH&FW 19.12.2012 (3300 less
Ladies Bag 10%)
2 Shri R.K. Mehrotra, Bill No.175 dated 3500 3500 3500

AO(IA) 18.2.2013
VIP Briefcase
3 Shri J.P. Sharma, Bill No.169 dated 3500 3500 3500
Sr.AO, CDN section 20.1.2013
Leather Bag
Total: 9970
Sr.AO/PAO/AAO is eligible to purchase the briefcase up to the value of Rs.3,500/- subject to the
condition that normal life of the briefcase is fixed as three years and no replacement shall be given
the replacement is taken after completion of 4 years period.
In view of above, necessary approval may be accorded for reimbursement of expenditure

amounting to Rs.9970/- (@ Rs.3500 / 2970 each) to the above-mentioned 3 officers of this Accounting
organization, incurred on purchase of a new briefcase/ bag.
Funds to the extent are available under the Major Head 2251-00-090-19-03-13 OE(Non Plan)
for the year 2012-13.
Submitted please.
Sub: Purchase of a Briefcase for Establishment section.
The Establishment section vide its office note dated 4.12.2008, has stated that they have to
withdraw cash on regular basis from the Bank of Baroda, Nirman Bhawan Branch, for making
payments to the officials and thus requested to provide a Briefcase for the said purpose, at the
earliest.
In this regard it is submitted that to ensure the safe carrying of cash, it is proposed that a
Briefcase may be purchased from the open market up to the maximum cost of Rs1500/-.
In view of above, sanction may be accorded for purchase of a Briefcase from the open
market up to the maximum cost of Rs1500/-, for official use of Pr.AO(Estt. Section).
Submitted please.
Pr.AO, MH&FW
PUC: Cash Memo dated 26.2.2016 in r/o Shri Dinesh Singh Rawat, PS to CCA, MH&FW.
Shri Dinesh Singh Rawat, PS to CCA (H&FW), has submitted a bill towards purchase of a new
Leather Bag for official use and claimed reimbursement of the expenditure incurred thereon. Details
of bill are as under: -

Amount
1 Cash Memo dated 26.2.2016 of Office Bag 01 Rs.4100/- Rs.4000/-
M/s Rajesh Bag House, Shop no. Leather
79, I.N.A. Market, New Delhi.
AAO and above are eligible to purchase the briefcase and for claiming reimbursement of expenditure
as per monitory limits specified in the order. However, as per office order dated 25.5.2015 issued by
the Pr. Accounts Office (Admn), M/o Urban Development, Nirman Bhawan, New Delhi, the PS is
entitled for purchase of Briefcase up to the maximum cost of Rs.5000/-.
In this context, it may be mentioned that the above-mentioned officer has to carry important
office documents, files etc., and thus he may provided an office bag/Briefcase for official use within
cost limit of Rs.4000/-. It may also be mentioned that he has not been issued any briefcase by this
office so far.
In view of above, Necessary approval may be accorded by the competent authority for
reimbursement of expenditure amounting to Rs.4,000/- incurred on purchase of a new office bag by
Shri Dinesh Singh Rawat, PS to CCA(H&FW).
year 2016-17.
Submitted please.
PUC: Para 8.17.7 of 7th CPC report w.r.t. Briefcase allowance.
As per the report of the 7th CPC at para 8.17.7 regarding recommendation for Briefcase
allowances is given below:-
Pay Band / GP Ceiling (in Rupees)
Apex 10,000/-
HAG, HAG+ 8,000/-
GP 10,000 6,500/-
GP 7,600 to 8,700 5,000/-
GP 4800 to 6600 4,000/-
GP 4200 to 4600 3,500/-
The above mentioned eligibility criteria of entitled employees of Central Government has also
been accepted by the Cabinet and the same is published in the Gazette notification of M/o Finance,
D/o Expenditure dated 06.07.2017. (Flag A)
However, as per O.M. No. Pr.AO/Admin/Briefcase/2013-14/4823-36 dated 31.12.2013 issued

by this office, only officer equivalent or above the rank of Assistant Accounts Officers are eligible for
the reimbursement of Briefcase / Office Bag / Ladies Purse.
It is also pertinent to mention that various Ministries / Departments are reimbursing Briefcase
/ Office Bag / Ladies Purse to various officers / officials as per the above mentioned monetary ceiling.
Circular / Office Order are placed opposite in file for ready reference.
In view of the above, the Competent Authority is kindly requested to reconsider the eligibility
criteria for the purchase of Briefcase / Office Bag / Ladies Purse w.r.t. to Officers / Officials as per the
recommendation of the 7th CPC accepted by the Cabinet.
Submitted for kind perusal and orders please.

– 22/N –
PUC I: Letter dated 13.09.2017 along with Invoice no. N38S17/562 dated 13.07.2017 for purchase
of a new Briefcase in r/o Smt Maya Rawat, Sr.AO (Sectt).
PUC II: Self declaration dated 04.09.2017 along with Invoice no. 240 dated 30.06.2017 for purchase
of a new office bag in r/o Shri Atul, Sr. Accountant, Pr. AO (Estt.)
The following officers/officials have submitted bills towards purchase of new Briefcase/Office
Bag/ for official use and claimed reimbursement of the expenditure incurred thereon. Details of bill
are as under: -:-
Sl Name & Bill details/ Firm Particulars Qt Amount Amount

No designation y Claimed Admissibl
e
1 Smt Maya Invoice no. N38S17/562 Trent 01 Rs 4690/- Rs 4,000/-

Rawat, PAO dated 13.07.2017 M/s VIP Laptop
Sectt) Lounge, Shop No UG – SR Satchel
32, Ansal Plaza, Dabur Strolly
Factor, Ghaziabad - 46cm
201010 Black
2 Shri Atul, Sr. Invoice no. 240 dated Stag Bag 01 Rs 5455/- Rs 3,500/-
Acctt (Pr AO, 30.06.2017 M/s Kidz Zone, Backpack
Estt) Shop No. 595, Ground
Floor, Main Market,
Najafgarh, New Delhi – 43
As per guidelines issued by this office vide O.M. dated 16.10.2017 (copy placed at Flag X), the
officer/official drawing the Grade Pay in the Pay band from 4600 to 6600 is eligible to purchase the
briefcase up to the maximum value of Rs.4,000/- whereas officer/official drawing the Grade Pay in the
Pay band 4200 is eligible to purchase the briefcase up to the maximum value of Rs.3,500/- once in
three years.
Accordingly, Smt Maya Rawat, PAO Sectt) (Ref: PUC I) and Shri Atul, Sr. Acctt (Ref: PUC II) are
entitled to purchase briefcase upto the maximum amount of Rs.4000/- and Rs.3500/- respectively.
In view of above, Approval may be accorded by the competent authority for reimbursement
of expenditure amounting to Rs.7,500/- (Rs.4,000 + Rs.3,500) incurred on purchase of new
Briefcase/ office bag by Smt Maya Rawat, PAO Sectt) and Shri Atul, Sr. Acctt.
Submitted please.
– 24/N –
PUC I: Letter dated 20.10.2017 along with Invoice no. 07AABFS53649 dated 23.09.2017 for purchase
of a new Office Bag in r/o Shri Ved Parkash Mehta, Sr.AO (Pr AO, Admn).
PUC II: Invoice no. GHK889890260870 dated 23.10.2017 for purchase of a new office bag in r/o Shri
Rahul Singh, Sr. Accountant, Pr. AO (Comp)
PUC III: Invoice no. Kgdgt89869560823 dated 22.10.2017 for purchase of a new office bag in r/o Shri
Pratik Asthana, Sr. Accountant, Pr. AO (Admn)
PUC IV: Invoice no. F455HZ1854498305 dated 23.10.2017 for purchase of a new office bag in r/o Shri
Pallav Dua, Sr. Accountant, Pr. AO (Comp)
PUC V: Letter dated 01.11.2017 along with Invoice no. 201717D104C00789 dated 29.10.2017 for
purchase of a new office bag in r/o Shri Shushant Priyadarshi, Sr. Accountant, Pr. AO (Comp)
PUC VI: Invoice no. GST-246 dated 01.10.2017 for purchase of a new office bag in r/o Shri Sanjay
Arora, Sr. Accountant, Pr. AO (Admn)
PUC VII: Invoice no. 273 dated 06.11.2017 for purchase of a new Executive bag in r/o Shri Kamal
Kishore, Accountant, Pr. AO (Admn)
Bag/ for official use and claimed reimbursement of the expenditure incurred thereon. Details of bill are
as under: -:-
Sl Name & Bill details Particulars Qty Amount Amount

No designation Claimed Admissible
(in Rs) (in Rs)
Shri Ved Prakash Invoice no.

07AABFS53649
1 Mehta, Sr AO Office Bag 01 4,690/- 4,000/-
dated 23.10.2017
(Pr AO, Admn)
Shri Rahul Singh, Invoice no.
2 GHK889890260870
Sr. Accountant, Woodland Bag 01 4,200/- 3,500/-
dated 23.10.2017
Pr. AO (Comp)
Shri Pratik Invoice no.
Asthana, Sr. Kgdgt89869560823
3. dated 22.10.2017 Woodland Bag 01 4,100/- 3,500/-
Accountant,
Pr. AO (Admn)
Invoice no.
Shri Pallav Dua, F455HZ1854498305
4. Sr. Accountant, dated 23.10.2017 Benetton Bag 01 4,000/- 3,500/-
Pr. AO (Comp)
Shri Shushant Invoice no.
Priyadarshi, 201717D104C00789 ACC UNX Bag TB
5. dated 29.10.2017 56437BLUGRY
01 3,495/- 3,495/-
Sr. Accountant,
Pr. AO (Comp)
Invoice no.
Shri Sanjay Arora, 201717D104C00789
6. Sr. Accountant, dated 29.10.2017 Safari Rail 2w 01 4,370-/ 3,500/-
Pr. AO (Admn)
Shri Kamal Invoice no. 273 dated
Kishore, 06.11.2017
7. Executive Bag 01 3,750/- 3,500/-
Accountant,
Pr. AO (Admn)
Total 07 24,995/-
As per guidelines issued by this office vide O.M. dated 16.10.2017 (copy placed at Flag X),
the officer/official drawing the Grade Pay in the Pay band from 4600 to 6600 is eligible to purchase the
briefcase up to the maximum value of Rs.4,000/- whereas officer/official drawing the Grade Pay in the
Pay band 4200 is eligible to purchase the briefcase up to the maximum value of Rs.3,500/- once in three
years.
Accordingly, Shri V.P. Mehta, Sr AO (Pr AO, Admn) (Ref: PUC I), Shri Rahul Singh, Sr.
Acctt (Ref: PUC II), Shri Pratik Asthana, Sr. Accountant, Shri Pallav Dua, Sr. Accountant are entitled
to purchase briefcase upto the maximum amount of Rs.4000/- and Rs.3500/- respectively.
- 25/N -
Continued from pre-page
In view of above, Approval may be accorded by the ACA (H&FW) for reimbursement of
expenditure amounting to Rs.24,995/- (Rs.4,000 + Rs. 3,500 X 05 + Rs 3,495/-) incurred on
purchase of new Briefcase/ office bag by Shri V.P. Mehta (Sr. Accounts Officer), Shri Rahul
Singh (Sr. Acctt), Shri Pratik Asthana (Sr. Acctt), Shri Pallav Dua (Sr. Acctt), Shri Shushant
Priyadarshi (Sr. Acctt), Shri Sanjay Arora (Sr. Acctt), Shri Kamal Kishore (Acctt).
Submitted please.
PUC I: Letter No. NIL dated 07.11.2017 received from Shri Om Parkash, AAO (IAW, MHFW)
PUC II: Letter No. NIL dated 08.11.2017 received from Shri K. P. Singh, Dispatcher /MTS (Pr AO, Admn)
PUC III: Invoice No FAAAHZ1804444305 dated 18.10.2017
PUC I, II & III may kindly be seen.
Vide PUC I & III, the following officer/s have submitted bills towards purchase of new
Briefcase/Office Bag/ for official use and claimed reimbursement of the expenditure incurred thereon.
Name & Admissible

S. No. Bill details/ Firm Particulars Qty Amount
designation Amount
1 Sh Om Parkash, Retail Invoice No. 535 Briefcase 01 Rs.4000/- Rs.4000/-
AAO (IAW) dated 07.11.2017 of Bag
M/s D. Duli Chand &
Bros. (P) Ltd.
2 Sh Nishant Retail Invoice No. Laptop 01 Rs.4200/- Rs.4000/-
Kumar, FAAAHZ1804444305 Carry Bag
AAO (Comp) dated 18.10.2017 of
M/s Shivam Pvt.Ltd.
Total: Rs.8000/-
the officer/official drawing the Grade Pay in the Pay band from 4600 to 6600 is eligible to purchase the
briefcase up to the maximum value of Rs.4,000/-.
Vide PUC II, Shri K. P. Singh, Dispatcher /MTS (Pr AO, Admn) has submitted an application for
purchase of new Bag for official use. However, as per guidelines issued by this office vide O.M. dated
16.10.2017 (copy placed at Flag X) officials drawing the Grade Pay below the Pay band Rs 4200/- are
not entitled for availing office bag / briefcase.
It is further mentioned that since these official/s have to carry Service Books, Documents
related to Pension and other important office documents, files, etc. of Confidential / sensitive nature,
their requisition for an office bag/briefcase within cost limit of Rs. 3,500/- may be considered as a
special case.
In view of above, Approval may be accorded by the ACA (H&FW) for expenditure amounting
to Rs. 8,000/- incurred on purchase of new Briefcase/ office bag by Shri Om Parkash (Asstt Accounts
Officer) and Sh Nishant Kumar (Asstt Accounts Officer). In addition, Administrative and Financial
Approval may be accorded by the ACA (H&FW) for an office bag/briefcase within cost limit of Rs.
3,500/- w.r.t. Shri K. P. Singh, Dispatcher / MTS (Pr AO, Admn).
Funds to the extent are available under the Major Head 2251-00-090-19-03-13 OE for the year
2017-18.
Submitted please.
– 26 /N –
PUC I: Letter dated 20.10.2017 along with Invoice no. PMM1556456321378 dated 15.11.2017 for purchase of
a Laptop Carry Bag in r/o Shri JD Prajapati, AAO PAO (Sectt.).
PUC II: Invoice no. 125 dated 08.12.2017 for purchase of a new Hand Bag in r/o Smt. Aishwarya, Sr.
Accountant, PAO (Sectt.)
PUC III: Invoice no. 07AABFL5658C1ZG dated 23.09.2017 for purchase of a new Ladies bag in r/o Smt Shilpy,
Sr. Accountant, PAO (Sectt.)
PUC IV: Invoice no. FAA125604444305 dated 05.11.2017 for purchase of a new Laptop Bag in r/o Shri Banti
Kumar, Sr. Accountant, PAO (Sectt.)
PUC V: Letter No. NIL dated 07.11.2017 received from Shri Om Parkash, AAO (IAW, MHFW)
PUC VI: Invoice No FAAAHZ1804444305 dated 18.10.2017
The following officers/officials have submitted bills towards purchase of new Briefcase/Office Bag/ for
official use and claimed reimbursement of the expenditure incurred thereon. Details of bill are as under:-
Sl Name & designation Bill details Particulars Qty Amount Amount
No Claimed Admissible
(in Rs) (in Rs)
Invoice no.
Shri JD Prajapati, Laptop
1 AAO, PAO (Sectt.)
PMM155645632138
Carry Bag
01 4,500/- 4,000/-
dated 15.11.2017
Briefcase 01
Shri Om Parkash, Retail Invoice No. 535
2 Bag 4,000/- 4,000/-
AAO (IAW) dated 07.11.2017
Retail Invoice No. Laptop 01

3 Shri Nishant Kumar, Carry Bag
FAAAHZ1804444305 4,200/- 4,000/-
AAO (Comp)
dated 18.10.2017
4 Smt Aishwarya, Invoice no. 125 dated

Sr. Accountant, PAO (Sectt.) 08.12.2017
Hand Bag 01 3,500/- 3,500/-
Invoice no.
Smt. Shilpy,
5 Sr. Accountant, PAO (Sectt.)
07AABFL5658C1ZG Ladies Bag 01 8,000/- 3,500/-
dated 23.9.2017
Invoice no.
Shri Banti Kumar, Laptop
6 Sr. Accountant, PAO (Sectt.)
FAA125604444305
Carry Bag
01 4,200/- 3,500/-
dated 05.11.2017
Total 06 22,500/-
As per guidelines issued by this office vide O.M. dated 16.10.2017 (copy placed at Flag X), the
officer/official drawing the Grade Pay in the Pay band from 4600 to 6600 is eligible to purchase the briefcase up
to the maximum value of Rs.4,000/- whereas officer/official drawing the Grade Pay in the Pay band 4200 is
eligible to purchase the briefcase up to the maximum value of Rs.3,500/- once in three years.
Accordingly, Shri JD Prajapati, AAO PAO (Sectt.) (Ref: PUC I), Smt. Aishwarya, Sr. Accountant (Ref:
PUC II), Sh Om Parkash, AAO (IAW) (Ref: PUC V), Shri Nishant Kumar, AAO (Comp) (Ref: PUC VI), Smt.
Shilpy, Sr. Accountant (Ref: PUC III), Shri Banti Kumar, Sr. Accountant (Ref: PUC IV) are entitled to purchase
briefcase upto the maximum amount of Rs.4000/- and Rs.3500/- respectively.
In view of above, Approval from the ACA (H&FW) is solicited for reimbursement of expenditure
amounting to Rs. 22,500/- (Rs.4,000 X 03 + Rs. 3,500 X 03) incurred on purchase of new Briefcase/ office bag by
Shri JD Prajapati, AAO PAO (Sectt.), Sh Om Parkash, AAO (IAW), Shri Nishant Kumar, AAO (Comp), Smt.
Aishwarya, Sr. Accountant, Smt. Shilpy, Sr. Accountant, Shri Banti Kumar, Sr. Accountant.
Submitted please.
– 28 /N –
PUC I: Letter dated 03.01.2018 along with Invoice no. INV17-012890 dated 22.12.2017
for purchase of a Leather Hand Bag in r/o Smt. Simmi Sachdeva, PA to DCA
(H&FW).
PUC II: Cash Memo No. 1291 dated 31.12.2017 for purchase of a new Office Bag in r/o
Shri. S.N. Ghosh, Sr. Accountant, IAW (HQ)
PUC III: Invoice no. FBBBHZ18458745 dated 25.12.2017 for purchase of a new Laptop
Bag in r/o Shri, Sandeep Sahani, Sr. Accountant, Pr AO (CDN)
PUC IV: Invoice no. 128 dated 11.01.2018 for purchase of a Leather Bag in r/o Shri Amit
Malik, Sr. Accountant, PAO (Sectt)

The following officers/officials have submitted bills towards purchase of new
Briefcase/Office Bag/ for official use and claimed reimbursement of the expenditure
incurred thereon. Details of bill are as under:-
Sl Name & designation Bill details Particulars Qty Amount Amount
(in Rs) (in Rs)
Smt. Simmi Sachdeva, Invoice no. INV17- Leather

1 PA to DCA 012890 dated 22.12.2017
01 4,135/- 3,500/-
Hand Bag
Shri. S.N. Ghosh, Cash Memo No. 1291

2 Office Bag 01 3,300/- 3,300/-
Sr. Accountant, IAW (HQ) dated 31.12.2017
Invoice no.
Shri, Sandeep Sahani, Sr.
3 FBBBHZ18458745 Laptop Bag 01 4,500/- 3,500/-
Accountant, Pr AO (CDN)
dated 25.12.2017
Shri Amit Malik, Invoice no. 128

4 Sr. Accountant, PAO (Sectt.) dated 11.01.2018
Leather Bag 01 4,000/- 3,500/-
Total 04 13,800/-
As per guidelines issued by this office vide O.M. dated 16.10.2017 (copy placed
at Flag X), the officer/official drawing the Grade Pay in the Pay band in the Pay band
4200 is eligible to purchase the briefcase up to the maximum value of Rs.3,500/- once
in three years.
Accordingly, Smt. Simmi Sachdeva, PA to DCA (Ref: PUC I), Shri. S.N. Ghosh, Sr.
Accountant, (IAW) (Ref: PUC II), Shri, Sandeep Sahani, Sr. Accountant, (CDN) (Ref:
PUC III), Shri Amit Malik, Sr. Accountant (Ref: PUC IV) are entitled to purchase
briefcase upto the maximum amount of Rs.3500/- respectively.
In view of above, Approval from the ACA (H&FW) is solicited for reimbursement
of expenditure amounting to Rs. 13,800/- (Rs. 3,500 X 03 + Rs. 3,300 X 01) incurred on
purchase of new Briefcase/ office bag by Smt. Simmi Sachdeva PA to DCA, Shri. S.N.
Ghosh, Sr. Accountant IAW (HQ0, Shri, Sandeep Sahani, Sr. Accountant, Pr AO (CDN),
Shri Amit Malik, Sr. Accountant
Submitted please.
30 /N –
PUC 1: - Office Note dated 13.01.2018 received from PAO (DGHS)
PUC 2: - Office Note dated 12.03.2018 received from PAO (DGHS)
Sub: - Reimbursement of official bag/ ladies purses to staff of PAO (DGHS)
PAO (DGHS) has submitted the bills of following officers/officials towards
purchase of new Briefcase/Office Bag/ Ladies Purse for official use and claimed
reimbursement of the expenditure incurred thereon. Details of bills are as under:-
Amount Amount
Sl Name &
Bill details Particulars Qty Claimed Admissible
No designation
(in) (in Rs)
Sh. Manoj Kumar, Bill no. 729
1 Office Bag 01 Rs 4,130/- Rs 3,500/-
Sr. Acctt dtd 15.12.2017
Sh. Gopal Gupta, Bill no. 730

2 Office Bag 01 Rs 4,130/- Rs 3,500/-
Smt. Shashi Bala, Bill no. 076

3 Ladies Purse 01 Rs 3,481/- Rs 3,481/-
Miss Meenu Maggu, Bill no. 075

4 Ladies Purse 01 Rs 3,481/- Rs 3,481/-
Sh. Karambir Singh, Bill no. 252

5 Bag 01 Rs 3,540/- Rs 3,500/-
Total 05 17,462/-
at Flag X), the officer/official drawing the Grade Pay in the Pay band in the Pay band
4200 is eligible to purchase the briefcase up to the maximum value of Rs.3,500/- once
in three years.
Accordingly, Shri Manoj Kumar, Sr. Accountant (Ref: SN 1), Shri Gopal Gupta, Sr.
Accountant (Ref: SN 2), Smt. Shashi Bala, Sr. Accountant, (CDN) (Ref: SN 3), Miss
Meenu Maggu, Sr. Accountant (Ref: SN 4) and Sh. Karambir Singh, Sr. Accountant
(Ref: SN 5) are entitled to purchase briefcase upto the maximum amount of Rs.3500/-
or the actual amount paid by the official (whichever is less).
It is further stated that the PAO has certified that funds to the extent are
available under the Major Head 221001001030113 (OE) and the above mentioned
officials have not been issued any Briefcase/Office Bag/ Ladies Purse from the office
till date.
As per the administrative and financial powers delegated under Rule 13(3) of
DFPR vide Office Order No. 76 dated 09 Jun 2017, ACA (H&FW) has the final power
upto Rs 25 thousand for incurring non-recurring expenditure under Schedule – V.
In view of above, ACA (H&FW) is requested to accord financial sanction to

PAO (DGHS) w.r.t. reimbursement of expenditure on account of purchase of new
Briefcase/ office bag by above mentioned officials amounting to Rs. 17,462/- (Rs.
3,500 X 03 + Rs. 3,481 X 02). The expenditure is to be met out of sanctioned budget
Grant of PAO (DGHS) under Major Head 221001001030113 (OE).
Submitted please.
AAO (Admn)
– 30 /N –
PUC 1: - Bill no. 1213 dtd 16.02.2017 received from Smt. Kamlesh Kaushik, Sr. AO (Cash
PUC 2: - Bill no. 5813 dtd 25.11.2017 received from Sh. Mithlesh Kumar, Sr. Acctt
PUC 3: - Bill no. 256 dtd 10.02.2018 received from Smt. Prem Suri, Sr. Acctt
The following officers/officials have submitted bills towards purchase

thereon. Details of bill are as under:-
Amount
Sl No Name & Designation Bill details Particulars Qty Claimed
(in)
Smt. Kamlesh Kaushik, Bill no. 1213
1 Office Bag 01 Rs 3,895/-
Sr. AO (Cash) dtd 16.02.2017
Sh. Mithlesh Kumar, Bill no. 5813
Smt. Prem Suri, Bill no. 256
Total 05
As per guidelines issued by this office vide O.M. dated 16.10.2017 (copy plac
X), the officer / official drawing the Grade Pay in the Pay Matrix 8 to 11 and in the Pa
to 7 as per 7th CPC is eligible to purchase Briefcase/Office Bag/ Ladies Purse u
maximum value of Rs. 4,000/- and 3,500/- respectively once in three years.
Accordingly, Smt. Kamlesh Kaushik (Ref: F/1), Sh. Mithlesh Kumar, Sr. Accoun
F/2), and Smt. Prem Suri, Sr. Accountant, IAW (HQ) (Ref: F/3) are entitled to purchase
upto the maximum amount of Rs 4000/- and Rs.3500/- respectively or the actual am
by the official (whichever is less).
It is further stated that the Smt. Kamlesh Kaushik, Sr AO (Cash) was last issued o
in Feb, 2015 whereas the other 02 above mentioned officials have not been is
Briefcase/Office Bag from the office till date.
Office Order No. 76 dated 09 Jun 2017, ACA (H&FW) has the final power upto Rs 25 tho
incurring non-recurring expenditure under Schedule – V.
In view of above, ACA (H&FW) is requested to accord financial sanction to PA
w.r.t. reimbursement of expenditure on account of purchase of new Briefcase/ offic
above mentioned officials amounting to Rs. 10,785/- (Rs. 3,895 + Rs. 3,500 + Rs. 3390).
Submitted please.
AAO (Admn)
– 30 /N –
PUC: - Bill no. 504 dtd 30.03.2017 received from Smt. Bharati Das, CCA (H&FW)
Sub: - Reimbursement of official bag/ ladies purses to Smt. Bharati Das, CCA (H&FW)
The following officer has submitted bill towards purchase of new Hand Bag (Ladies) for
official use and claimed reimbursement of the expenditure incurred thereon. Details of bill are
as under:-
Name & Amount Amount

Sl No Bill details Particulars Qty
Designation Claimed Admissible
Smt. Bharati Das, Bill no. 504 Hand Bag

1 01 Rs 7,860/- Rs 6,500/-
CCA (H&FW) dtd 30.03.2017 (Ladies)
Total 01 6,500/-
As per guidelines issued by this office vide O.M. dated 16.10.2017 (copy placed at Flag
X), the officer / official drawing the Grade Pay in the Pay Matrix 14 as per 7th Central Pay
Commission is eligible to purchase Briefcase/Office Bag/ Ladies Purse up to the maximum value
of Rs 6,500/- once in three years.
Smt. Bharati Das, CCA (H&FW) (Ref: F/1) is entitled to purchase briefcase upto the
maximum amount of Rs 6,500/- or the actual amount paid by the official (whichever is less). In is
further stated that the Smt. Bharati Das, CCA (H&FW) has not been issued Briefcase/Office Bag/
Ladies Purse since last 03 years.
As per the administrative and financial powers delegated under Rule 13(3) of DFPR vide
Office Order No. 76 dated 09 Jun 2017, ACA (H&FW) has the final power upto Rs 25 thousand for
It is also pertinent to mention that the Administrative approval from SS & FA (H&FW) has already
been obtained. (Ref: Pg 102).
In view of above, ACA (H&FW) is requested to accord financial sanction w.r.t.

reimbursement of expenditure on account of purchase of new Briefcase/ office bag by Smt.
Bharati Das, CCA (H&FW).
Submitted please.
AAO (Admn)
PUC: Letter dated 15.01.2018 received from PS to CCA (H&FW)
Sub: Requisition to provide 01Briefcase/Office Bag/ Ladies Purse to CCA (H&FW)
A requisition from the O/o CCA, M/o Health & Family Welfare has been
received regarding providing one Briefcase/Office Bag/ Ladies Purse to her for official
use as she has not been issued any Briefcase/Office Bag/ Ladies Purse since last 03
years.
at Flag X), the officer drawing the Grade Pay in the Pay Matrix 14 as per 7th CPC is
eligible to purchase Briefcase/Office Bag/ Ladies Purse up to the maximum value of
Rs. 6,500/- once in three years.
In view of above, necessary administrative approval of the competent

authority is hereby solicited for purchase of Briefcase/Office Bag/ Ladies Purse for
official use by the CCA, M/o Health & Family Welfare.
Funds to the extent are available under the Major Head 2251-00-090-19-03-13
(OE) for the year 2017-18.
Submitted please.
AAO (Admn)
– 30 /N –
PUC 1: - Bill no. 1213 dtd 16.02.2017 received from Smt. Kamlesh Kaushik, Sr. AO (Cash)
PUC 2: - Bill no. 5813 dtd 25.11.2017 received from Sh. Mithlesh Kumar, Sr. Acctt
PUC 3: - Bill no. 256 dtd 10.02.2018 received from Smt. Prem Suri, Sr. Acctt
The following officers/officials have submitted bills towards purchase of new Briefcase/Office Bag/
for official use and claimed reimbursement of the expenditure incurred thereon. Details of bill are as
under:-
Amount Amount
Sl No Name & Designation Bill details Particulars Qty Claimed Admissible
(in) (in Rs)
Smt. Kamlesh Kaushik, Bill no. 1213
1 Office Bag 01 Rs 3,895/- Rs 3,895/-
Sr. AO (Cash) dtd 16.02.2017
Sh. Mithlesh Kumar, Bill no. 5813
2 Office Bag 01 Rs 3,700/- Rs 3,500/-
Smt. Prem Suri, Bill no. 256
3 Office Bag 01 Rs 3,390/- Rs 3,390/-
Total 05 10,785/-
the officer / official drawing the Grade Pay in the Pay Matrix 8 to 11 and in the Pay Matrix 6 to 7 as
per 7th CPC is eligible to purchase Briefcase/Office Bag/ Ladies Purse up to the maximum value of
Rs. 4,000/- and 3,500/- respectively once in three years.
Accordingly, Smt. Kamlesh Kaushik (Ref: F/1), Sh. Mithlesh Kumar, Sr. Accountant (Ref: F/2),
and Smt. Prem Suri, Sr. Accountant, IAW (HQ) (Ref: F/3) are entitled to purchase briefcase upto the
maximum amount of Rs 4000/- and Rs.3500/- respectively or the actual amount paid by the official
(whichever is less).
It is further stated that the Smt. Kamlesh Kaushik, Sr AO (Cash) was last issued office bag in
Feb, 2015 whereas the other 02 above mentioned officials have not been issued any
Briefcase/Office Bag from the office till date.
Office Order No. 76 dated 09 Jun 2017, ACA (H&FW) has the final power upto Rs 25 thousand for
In view of above, ACA (H&FW) is requested to accord financial sanction to PAO (DGHS)
w.r.t. reimbursement of expenditure on account of purchase of new Briefcase/ office bag by
above mentioned officials amounting to Rs. 10,785/- (Rs. 3,895 + Rs. 3,500 + Rs. 3390).
Submitted please.
AAO (Admn)
PUC 1: Invoice no. INV18-001999 dtd 29.04.2018 received from Sh. Nawin Kuma
AAO (Comp)
PUC 2: Invoice no. 311 dtd 18.03.2018 received from Sh. Balbir Singh, AAO, PAO
PUC 3: Bill no. 0000000053_C1 dtd 03.06.2018 received from Smt. Kamlesh Baja
PUC 4: Invoice no. BLR_WFLD20150501134468 dtd 27.05.2018 received from S
Singh, Sr. Acctt
Sub: - Reimbursement of official bag/ ladies purses
The following officers/officials have submitted bills towards purchas

Briefcase/Office Bag/ for official use and claimed reimbursement of the ex
Amount
Sl No Name & Designation Bill details Particulars Qty
Claimed
Sh. Nawin Kumar Karna, INV18-001999

AAO (Comp) dtd 29.04.2018
Sh. Balbir Singh, Invoice no. 311
AAO, PAO (RMLH) dtd 18.03.2018
Bill no.
Smt. Kamlesh Bajaj, Office Bag /
3 0000000053_C1 01 Rs 3,650/-
Sr. Acctt, PAO (RMLH) Hand bag
dtd 03.06.2018
Sh. Partap Singh, BLR_WFLD201 Laptop
4 01 Rs 3,629/-
Sr. Acctt, IAW (HQ) 50501134468 Carry Bag
Total 04
As per guidelines issued by this office vide O.M. dated 16.10.2017 (cop
at Flag X), the officer / official drawing the Grade Pay in the Pay Matrix 8 to
the Pay Matrix 6 to 7 as per 7th CPC is eligible to purchase Briefcase/Office Ba
Purse up to the maximum value of Rs. 4,000/- and 3,500/- respectively onc
years.
Accordingly, Nawin Kumar Karna, AAO (Comp) (Ref: F/1), Sh. Balbir Sin
PAO (RMLH) (Ref: F/2), Smt. Kamlesh Bajaj, Sr. Acctt (Ref: F/3) and Sh. Partap
Acctt, (Ref: F/4) are entitled to purchase briefcase upto the maximum amo
4000/- and Rs.3500/- respectively or the actual amount paid by the office
(whichever is less).
It is further stated that the above mentioned officers / officials have

issued any Briefcase/Office Bag from the office since last three years.
As per the administrative and financial powers delegated under Rul

DFPR vide Office Order No. 76 dated 09 Jun 2017, ACA (H&FW) has the final po
Rs 25 thousand for incurring non-recurring expenditure under Schedule – V.
In view o
ACA (H&FW) is requested to accord financial sanction w.r.t. reimbursement of ex
on account of purchase of new Briefcase/ office bag by above mentione
amounting to Rs. 15,000/- (Rs. 4,000 X 02 + Rs. 3,500 X 02).
Submitted please.
AAO (Admn)
PUC 1: Invoice no. INV18-001999 dtd 29.04.2018 received from Sh. Nawin Kumar Karna, AAO
(Comp)
PUC 2: Invoice no. 311 dtd 18.03.2018 received from Sh. Balbir Singh, AAO, PAO (RMLH)
PUC 3: Bill no. 0000000053_C1 dtd 03.06.2018 received from Smt. Kamlesh Bajaj, Sr. Acctt
PUC 4: Invoice no. BLR_WFLD20150501134468 dtd 27.05.2018 received from Sh. Partap Singh, Sr.
Acctt

Bag/ for official use and claimed reimbursement of the expenditure incurred thereon. Details
of bill are as under:-
A
A m
m ou
S
ou nt
l Par Q
Name & Bill nt A
ticu t
Designation details Cl d
N lars y
ai mi
o
m ssi
ed bl
e
INV18-
Rs Rs
Sh. Nawin 001999 Off
0 4, 4,
1 Kumar Karna, dtd ice
1 08 00
AAO (Comp) 29.04.2 Bag
0/- 0/-
018
Invoice
Rs Rs
Sh. Balbir Singh, no. 311 Off
0 4, 4,
2 AAO, PAO dtd ice
1 19 00
(RMLH) 18.03.2 Bag
0/- 0/-
018
Bill no. Off
000000 ice
Smt. Kamlesh Rs Rs
0053_C Bag
Bajaj, 0 3, 3,
3 1 /
Sr. Acctt, PAO 1 65 50
dtd Ha
(RMLH) 0/- 0/-
03.06.2 nd
018 bag
La
BLR_W pto Rs Rs
Sh. Partap Singh,
FLD201 p 0 3, 3,
4 Sr. Acctt, IAW
505011 Car 1 62 50
(HQ)
34468 ry 9/- 0/-
Bag
Total 04 15,000/-
As per guidelines issued by this office vide O.M. dated 16.10.2017 (copy placed at Flag
X), the officer / official drawing the Grade Pay in the Pay Matrix 8 to 11 and in the Pay Matrix 6
to 7 as per 7th CPC is eligible to purchase Briefcase/Office Bag/ Ladies Purse up to the
maximum value of Rs. 4,000/- and 3,500/- respectively once in three years.
Accordingly, Nawin Kumar Karna, AAO (Comp) (Ref: F/1), Sh. Balbir Singh, AAO, PAO
(RMLH) (Ref: F/2), Smt. Kamlesh Bajaj, Sr. Acctt (Ref: F/3) and Sh. Partap Singh, Sr. Acctt, (Ref:
F/4) are entitled to purchase briefcase upto the maximum amount of Rs 4000/- and Rs.3500/-
respectively or the actual amount paid by the officer / official (whichever is less).
It is further stated that the above mentioned officers / officials have not been issued
any Briefcase/Office Bag from the office since last three years.
Office Order No. 76 dated 09 Jun 2017, ACA (H&FW) has the final power upto Rs 25 thousand
for incurring non-recurring expenditure under Schedule – V.
In view of above, ACA (H&FW) is requested to accord financial sanction w.r.t.

reimbursement of expenditure on account of purchase of new Briefcase/ office bag by above
mentioned officials amounting to Rs. 15,000/- (Rs. 4,000 X 02 + Rs. 3,500 X 02).
Submitted please.
PUC 1: Invoice no18008126 dtd 11.08.2018 received from Smt Meenakshi Chauhan
Accounts Officer, IAW.
PUC 2: Invoice no. FBBBHZ18455963 dtd 26.07.2018 received from Sh. Deepak Kumar,
Sr. Acctt (Comp).
PUC 3: Invoice noN22s18/2151 dtd 10.10.2018 received from Sh. Vijay Tewani, AAO
(Pr.AO).

Sl Amount Amount
Name & Designation Bill details Particulars Qty
Smt Meenakshi Invoice no.

Office
1. Chauhan CM300118003342 01 Rs 4198/- Rs 4,000/-
Bag
Accounts Officer, IAW 6 dtd 11.08.2018
Invoice no.
Sh. Deepak Kumar Sr. Laptop
2. FBBBHZ18455963 01 Rs 4500/- Rs 3,500/-
Acctt. (Comp) Bag
dtd 26.07.2018
Invoice no.
Sh. Vijay Tewani, Office
3. N22s18/2151 dtd 01 Rs 4525/- Rs 4,000/-
AAO(Pr.AO) Bag
10.10.2018
Total 03 11,500/-
at Flag X), the officer / official drawing the Grade Pay in the Pay Matrix 8 to 11 and in
the Pay Matrix 6 to 7 as per 7th CPC is eligible to purchase Briefcase/Office Bag/ Ladies
Purse up to the maximum value of Rs. 4,000/- and 3,500/- respectively once in three
years.
Accordingly, Smt Meenakshi Chauhan, AO (Ref: F/1), Sh. Deepak Kumar, Sr.
Acctt, (Ref: F/2), Sh. Vijay Tewani, AAO (Ref: F/3), are entitled to purchase briefcase
upto the maximum amount of Rs 4000/- & Rs 3500/- & Rs 4000/- respectively or the
actual amount paid by the officer / official (whichever is less).
It is further stated that the above mentioned officers / officials have not been
issued any Briefcase/Office Bag from the office since last three years.
DFPR vide Office Order No. 302 dated 28 September 2018, CA (H&FW) has the final
power upto Rs 50,000/- (Rupees Fifty Thousand only) for incurring non-recurring
expenditure under Schedule – V.
In view of above, CA (H&FW) is requested to accord
financial sanction w.r.t. reimbursement of expenditure on account of purchase of new
Briefcase/ office bag by above mentioned officials amounting to Rs. 11,500/- (Rs. 4,000 &
Rs. 3,500 & Rs. 4,000).
Submitted please.
AAO (Admn)
PUC : Letter dated 16.01.2019 along with bill dated 11.01.2019 for purchase of a new office bag in r/o
Sh. Rajesh Mehra , AAO, Pr.AO(Compilation section).
Sh. Rajesh Mehra, AAO, Compilation section, has submitted a duly verified cash receipt towards
purchase of office bag for office use and claimed reimbursement of the expenditure incurred thereon.

No. Amount
1 Cash Receipt dated 11.01.2019 of Office bag 01 Rs.4499/- Rs.4000/-
Bata Shoe Store, Plot 1, B 3, District
Centre, Rohini, Delhi.
As per guidelines issued by this office vide O.M. dated 31.12.2013, the officer of the rank of AAO
is eligible to purchase the briefcase up to the maximum value of Rs.4,000/- which is subject to condition
that normal life of briefcase is fixed as three years and no replacement shall be given before that period,
thereafter 10% of purchase value/book value of briefcase shall be borne by the officer as scrap value
before his request for new briefcase is considered. The 10% will be exempted if the replacement is taken
In this regard, it may be mentioned that Sh. Rajesh Mehra, AAO, has not been issued any
briefcase/bag by this office so far and hence we may consider his request for the reimbursement of the
expenditure for Rs.4000/- incurred on purchase of office bag as per above bill.
reimbursement of expenditure of Rs.4000/- incurred on purchase of new Office bag by the
concerned officer.
Submitted please.
Pr. Accounts Office (Admn.)
M/o Health & Family Welfare
313-D, Nirman Bhawan
New Delhi-110011
PUC 1: Invoice no. YWDT-36 dtd 11.07.2019 received from Sh. Shrish Chandra Dixit, Sr.
Acctt., Pr. AO (Estt.).
PUC 2: Invoice No. C100000001551221 Dtd. 11.07.2019 received from Sh. Amit Kumar, Sr.
Acctt., Pr. AO (Admn.)

Amount
Name & Amount
Sl No Bill details Particulars Qty Admissi
Designation Claimed
ble
Sh. Shrish Chandra
Invoice no.
Dixit,
1. YWDT-36 dtd Bag 01 Rs 4,299/- Rs 3,500/-
Sr. Acctt.,Pr.AO(Estt.)
11.07.2019
Amit Kumar, Invoice No.

2. Sr. Acctt., C100000001551221 Bag 01 Rs. 3799/- Rs. 3500/-
Pr.AO(Admn.) Dtd. 11.07.2019
Total 01 Rs. 7000/-

As per guidelines issued by this office vide O.M. dated 16.10.2017 (copy placed at
Flag X), the official drawing in the Pay Matrix 6 as per 7th CPC is eligible to purchase
Briefcase/Office Bag/ Ladies Purse up to the maximum value of 3,500/- once in three
years.
Accordingly, Sh. Shrish Chandra Dixit, Sr. Acctt. (Ref: F/1), Sh. Amit Kumar, Sr. Acctt.
(Ref: F/2) are entitled to purchase briefcase upto the maximum amount of Rs 3500/- or the
actual amount paid by the official (whichever is less).
It is further stated that the above mentioned officers / officials have not been issued
any Briefcase/Office Bag from the office since last three years.
As per the administrative and financial powers delegated under Rule 13(3) of DFPR
vide Office Order No. 302 dated 28 September 2018, CA (H&FW) has the final power upto
Rs 50,000/- (Rupees Fifty Thousand only) for incurring non-recurring expenditure under
Schedule – V.
In view of above, CA (H&FW) is requested to accord financial sanction w.r.t.

reimbursement of expenditure on account of purchase of new Briefcase/ office bag by
above mentioned officials amounting to Rs. 7000/-.
Submitted please.
AAO (Admn)

Noting - Briefcase

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Noting - Briefcase

Uploaded by

Copyright:

Available Formats

-18/N-

PUC: No. PAO/MHFW/ADMN/8 dated 12.04.2017 from PAO (Puducherry).

Sub.: Purchase of Briefcase.

PUC may kindly be seen.

A draft letter on the above lines is placed for signature please.

Dy. No. 215 dt 21.04.2017

PUC may kindly be seen.

S. Bill details/ Firm Item Qty Amount Admissible

PUC may kindly be seen.

S. Bill details/ Firm Item Qty Amount Admissible

PUC: Invoice no. C7CBE1/16-17/5001 dated 01.08.2016.

Details of bill are as under: -

S. Bill details/ Firm Item Qty Amount Admissible

In view of above, necessary approval may be accorded for reimbursement of

PUC: No. PAO/IAP/Estt./2015-16/153 dated 16.12.2016 from AAO, IAP, Chandigarh.

PUC may kindly be seen.

S. Name & Bill details/ Firm Particulars Qty Amount

PUC may kindly be seen.

PUC may kindly be seen.

S. No. Bill details/ Firm Particulars Qty Amount

As regards Shri S. Chandramouli, PAO (Puducherry), it is submitted that he has attached

PUCs may kindly be seen.

The following officers/official have submitted bills/estimate towards purchase of new

S No Name & Bill details/ Firm Particulars Qty Amount

1 Shri Dinesh Singh Cash Memo dated Office Bag 1 4100

2 Shri Jai Singh, PA Bill no. 096 dated VIP 1 4000

3 Shri S. Quotation dated 19.4.2016 VIP 1 4000

4 Shri Kuldeep Bill No. M/s Vishal VIP office 1 3500

5 Smt. Ashvarya, Bill dated 9.4.2016 of M/s Hand Bag 1 3500

Accordingly, Shri S. Chandramouli, PAO(Puducherry), is entitled to purchase briefcase for an

PUC I to II may kindly be seen.

S. No. Bill details/ Firm Particulars Qty Amount Admissible

With reference to remarks of the CCA(H&FW) on pre-page, it is submitted that as per

With reference to remarks of the CCA(H&FW) on pre-page, it is submitted that as per

PUCs may kindly be seen.

Contd. from pre-page:

Submitted for approval of proposal at ‘A’ & ‘B’ above please.

PUC: No. PAO/MHFW/KOL/Admn/15/2015-16/149 dated 31.7.2015 from PAO

PUC may kindly be seen.

AICAEA, Unit – PAO, MHFW(Kolkata) has mentioned that the Sr.Accountant/staff

As regards entitlement of the officers for purchase of Briefcase/Office Bag in our

Submitted for consideration & approval please.

PUCs may kindly be seen.

1. Shri K.V. Kaushik, AO

In view of above, Necessary approval may be accorded by the competent

S. Bill details/ Firm Item Qty Amount Admissible

2 Bill no. 142 dated 7.10.2015 of Office Bag 01 Rs.4000 Rs.3600

In view of above, Necessary approval may be accorded by the competent

Reference from pre-page:

PUC may kindly be seen.

S. No. Bill details/ Firm Particulars Qty Amount Admissible

Therefore, reimbursement of expenditure incurred by Shri Pankaj Sindhwani, AAO,

In view of above, Necessary approval may be accorded for reimbursement of

PUC may kindly be seen.

S. No. Bill details/ Firm Particulars Qty Amount Admissible

In view of above, necessary approval may be accorded for reimbursement of

Sub.: Purchase of a new Briefcase/Bag.

Details of bill are as under: -

S. Bill details/ Firm Particulars Qty Amount Admissible

In view of above, Necessary approval may be accorded by the competent authority

It is mentioned that as per approval of the competent authority on page 11/N,

Submitted for consideration and approval please.

S. No. Bill details/ Firm Particulars Qty Amount Admissible

In view of above, necessary approval may be accorded for reimbursement of