SOP No.

Implementation Date
NEW PACKAGING MATERIAL
DEVELOPMENT Issue No.
Last Reviewed/Update
Date
Page # Page 1 of 4 Revision No.

SOP Owner

1. Purpose

To develop and finalize new packing material.

2. Scope

This covers formalities and job responsibility of related department for development of new
packaging material.

3. Responsibilities

QCA head
Sales Head
Marketing Head
Purchase head

4. Procedure

S.N Step Responsible Formalities required

o department
1 Submission of Marketing Marketing department after
requirement discussion with their co
departments like logistics and
sales will suggest requirement for
dimension, storage pattern and
others like need for water
proofing, taping method, mode of
transportation and stacking
height to be followed during
transportation etc
2 Drafting of specification Quality Control and QCA, as per marketing
assurance requirement will draft a
specification for packing material
and will submit purchase
department for sampling purpose
3 Sampling Purchase Will send the material

NEW PACKAGING MATERIAL
DEVELOPMENT
Page # Page 2 of 4
SOP Owner
4 Analysis of sample
5 Finalization of sample
6 Real time evaluation
7 Finalization
specification
SOP No.#
Implementation Date
Issue No.
Last Reviewed/Update
Date
Revision No.
specification to the prospective
vendor and organize the samples.
It will be mandatory to submit at
least 5 samples of same
specification to QCA for further
analysis and to check machine
suitability
Quality Control and Qca will analyze the samples as
assurance and per specification and will share
Production the report with related
departments.
Production will submit their
report to QCA on machine
suitability
Marketing, QCA, If the samples are OK, QCA will
Production and take approval signature on
sample and its specification sheet
and will advise purchase to
procure the trial material. Trial
batch may be taken for machine
and transportation suitability
where ever required
Minimum quantity required for
trail: 20 pieces.
Marketing, Production QCA on receiving of trial batch
and logistics will submit the samples to
marketing and production
department for transportation and
machine compatibility test. It will
be necessary to provide feedback
within 15 days of trial.
of QCA, Sales Head, If the trial report feedback will
Marketing, come positive, QCA will draft
production, purchase final specification for packing
material and will take approval
signature from responsible
departments.
It will be mandatory requirement
to get signature on physical
sample of packing material to
keep it as control sample for
 SOP No.#

Implementation Date
NEW PACKAGING MATERIAL
DEVELOPMENT Issue No.
Last Reviewed/Update
Date
Page # Page 3 of 4 Revision No.

SOP Owner

future comparison and record.

A copy of final specification duly
signed by concerned department
will be submitted to Purchase for
order execution
8 Preparation and Marketing and R&D Marketing will prepare label after
confirmation of label receiving regulatory requirement
from R&D and will take approval
signature from R&D, marketing
manager, QCA and production
after design preparation.
Final design in printable version
will be provided by marketing to
purchase department for order
execution.
9 Receiving of finalized QCA QCA will analyze the samples
sample with refer to finalized
specification, control sample and
finalized label.
If found ok, QCA will take
approval signature on physical
sample for use as CONTROL
SAMPLE.

The company requires the following documentation when choosing a new supplier of
packing materials:

a. Vendor Quality Assessment Form. (To be supplied)

b. Supplier Certificate of Continuing Guarantee: which guarantees all materials are in
accordance with the Good Manufacturing Practices and follow “typical” written
specifications.
c. Copy of Vendor Third Party Audit reports
d. Written Specification Sheets.
e. Interpretation of Labels, codes and Lot/Batch numbers
f. Certificate of Analysis for each batch (if applicable) must include production date.
g. Food grade certificate.

5. Records and References

Vendor audit record

 SOP No.#

Implementation Date
NEW PACKAGING MATERIAL
DEVELOPMENT Issue No.
Last Reviewed/Update
Date
Page # Page 4 of 4 Revision No.

SOP Owner

Certificate of analysis
Specification sheet