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SOP for Handling and Storage of Raw & Packing Material

Prepared by： X X
Department Name Date

Approved by： Y Y
Department Name Date

Authorized by： Z Z
Department Name Date
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1. Purpose

The purpose of this SOP is to establish and provide procedure Handling and Storage of Raw
& Packing Material

2. Scope

This procedure is applicable to storage and handling of Raw & Packing materials at Stores
Department in

3. Validity

This SOP is valid only until next revision date and if it bears control seal.

4. Responsibility

It will be the responsibility of the Stores Assistant/Officer of this SOP.

5. Material and Equipment

None
6. Procedure

6.1. After receiving the materials, store person shall unload the materials in staging area and
clean the material (container/packs) with the help of vacuum cleaner/dry lint free cloth and
transfer the material in designated quarantined storage area after physical verification and
affix quarantine label.
6.2. Store person shall record his observation in a Physical verification Record for RM or
Physical verification Record for PM.
6.3. When the material is released by QC, QC person shall affix the “APPROVED” label on
each container/bags and Store person shall transferred the material in designated approved
storage area as per their storage condition.
6.4. STORAGE OF RAW MATERIAL
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6.4.1. If raw material storage limit is 2°C to 8°C, transfer the material in cold storage and
daily record is maintained.
6.4.2. If material storage limit is below 25°C transfer the material in RM.
6.4.3. If the material storage condition is not specified store the material in RM Store.
6.4.4. If the material is rejected by Q.C. dept. it must be shifted to the REJECTED
storage area under lock & key. A logbook of rejected material in this area is to be
maintained.
6.4.5. Information of rejection of the materials should be given to the purchase dept.
6.4.6. After dispensing, loose quantity of the material should be closed tightly with nylon
thread and shifts it into the original container.
6.4.7. In case temperature of stores exceeds the limit inform to maintenance for
rectification.
6.4.8. Rejected raw material shall be sent back to the supplier as per the instructions
given by the purchase department.
6.4.9. If rejected material is destroyed in factory premises, prepare the destruction note
and follow the SOP.
6.5. STORAGE OF PACKING MATERIALS
 NOTE: Different packing material to be stored respectively as defined below:
6.5.1. PRINTED LABELS
6.5.1.1. After Q. C. Approval, keep all printed label products wise / item codes wise in
their respective cupboards under lock and key.
6.5.2. PRINTED PACKING MATERIAL
6.5.2.1. After Q. C. Approval, keep all printed paper packaging material with segregation
of item / lot wise on racks / Pallets.
6.5.3. PRINTED / PLAIN ALUMINIUM FOIL/ PVC / PVDC FILM
6.5.3.1. After Q.C. Approval, keep plain / printed aluminium foil / PVC/PVDC film in
Foil storage room.
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6.5.3.2. Ensure that different consignments are physically segregated.

6.5.4. MEASURING CAP / PLASTIC JAR / CONTAINER
6.5.4.1. After Q. C. approval keeps all above items on the Pallets.
6.5.4.2. Keep small consignment / leftover quantity on the racks/Pallets.
6.5.4.3. Issue all packing material as per FIFO basis to production dept.
6.5.4.4. In case of rejected printed packing material it should be destroyed in factory
premises after completing the necessary formalities.
7. Abbreviations:
FIFO – First in First out
8. Related Documents /Applicable document/
None
9. Revision History

Version
Revision Description
No.

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