Advanced Presentation

Skills:
Powerpoint
 CREATING AN EFFECTIVE
PRESENTATION
 Minimize
 Clarity
 Simplicity
 Visual
 Consistency
 contrast
 Minimize
 Keep slide counts to a minimum to maintain a
clear message and to keep the audience attentive.
Remember that the presentation is just a visual
aid. Most information should still come from the
reporter.
 Clarity
 Avoid being fancy by using a font style that is
easy to read. Make sure that is also big enough to
be read by the audience. Once you start making
your presentation, consider how big the screen is
during your report.
 Simplicity
 Use bullet or short sentences. Summarize the
information on the screen to have your audience
focus on what the speaker is saying than on
reading the slide. Limit the content to six lines
and seven words per line. This is known as the
6x7 rule.
 Visuals
 Use graphics to help in your presentation but not
too many to distract the audience. In addition,
instead of using table of data, use charts and
graphs.
 Consistency
 Make your design uniform. Avoid having
different fonts styles and backgrounds.
 Contrast
 Use light font on dark background or vise versa.
This is done so that it is easier to read. In most
instances, it is easier to read on screen if the
backgrounds is dark. This is due to the brightness
of the screen.
 Using Hyperlinks in Microsoft
Powerpoint
 Using hyperlinks in your presentation is an easy
way to navigate slides during your presentation.
 Ways to Insert Hyperlinks
 Select an object or highlight a text.
 Go to insert>hyperlinks (under links caregort)
or use the shortcut key Ctrl + K. The Insert
hyperlink dialog box would appear.
 When done, click to apply hyperlink.
 Options:

a) existing file or web page – creates hyperlink to website or

local file saved in your hard drive. Just browse your file in
the dialog box or type the web address.
b) Place in this document – creates a hyperlink that allows
you to jump to a specific slide in your presentation.
c) Create a new document – creates a hyperlink that once you
clicked, creates a new document on your specified
location.
d) E-mail address – creates hyperlink that opens Microsoft
outlook that automatically adds your specified recipients
on a new email.
 Embedding an Excel file to your
Presentation
1. Go to INSERT tab.
2. On the TEXT group, click OBJECT.
3. The insert OBJECT dialog box would appear.
4. Once you are done, click OK.
 Options:
 Create new – create a new file scratch you can
select on wide variety of a files listed.
 Create from file – create a file from an existing
file save on hard drive simply browse the files
that we use it. Putting a check on the “link”
option will allow you to modify the excel file
inside your presentation.
that’s all thank you
(T_>U)