LESSON 5

ADVANCED PRESENTATION
SKILLS

LESSON OBJECTIVES
 Use hyperlinks to improve their slideshow(s);
 Embed files and data to their slideshow(s); and
 Maximize slideshow(s) as an effective visual aid tool.
BAD PRESENTATION AND GOOD
PRESENTATION EXAMPLES
 Creating an Effective Presentation
Designing your presentation is the fun part of creating a
report for it gives you a chance to be creative. Placing
animations, transitions, and art could be on your mind right
now. But whether or not these features would help is
generally up to you. Sometimes, these things could actually
distract your audience rather than help you. Here are some
quick tips in creating an effective presentation.
1. Minimize. Keep slide counts to a minimum to maintain a clear message and to
keep the audience attentive. Remember that the presentation is just a visual aid.
Most information should still come from the reporter.

2. Clarity. Avoid being fancy by using a font style that is easy to read. Make sure
that it is also big enough to be read by the audience. Once you start making
you presentation, consider how big the screen is during your report.

Tip: A font size of 72 is about an inch (depends on the screen size). A one-inch letter
is readable 10 feet away; a two-inch letter is readable 20 feet away.

3. Simplicity. Use bullets or short sentences. Summarize the information on the

screen to have your audience focus on what the speaker is saying than on reading
the slide. Limit the content to six lines and seven words per line. This is known as the
6 x 7 rule.
4. Visuals. Use graphics to help in your presentation but not too many to
distract the audience. In addition, instead of using a table of data, use charts
and graphs.

5.Consistency. Make your design uniform. Avoid having different font

styles and backgrounds.

6.Contrast. Use light font on dark background or vise versa. This is done so
that it is easier to read. In most instances, it is easier to read on screen if the
background is dark. This is due to the brightness of the screen.
 Bazaar Results Presentation
Slide No. CONTENT
1 Product/Service Name, Group Name, And Group Members

2 Initial Product/Service Information: What is your product

or service? Include a photo if available

Survey: What were the questions you asked in the sample

3-4
before the bazaar took place?

Survey Results: Display the Results of the survey and how

5-6 it affects the product upon its release (during the bazaar)

7 Bazaar Sale Result: Was your product or service

profitable?

Improvements: If you were to release the product again,

8
what would be the changes?
Sample output for a serenade service:
 Using Hyperlinks in
Microsoft Powerpoint
Using hyperlinks in your presentation is an easy way to navigate slides during your
presentation. In your group’s case, it may be wise to insert action buttons for most slides or
place hyperlinks to your Excel file in case your audience asks a specific question.

Ways to Insert Hyperlinks:

1.Select an object or highlight a text. *Guitarist
*Singers
*Costumes for ambiance
2. Go to Insert > Hyperlinks (Under links category) or use the shortcut key Ctrl + K. The Insert
Hyperlink dialog bow will appear.

Link to Option:
a. Existing File or Web Page- creates a hyperlink to website or a local file saved in your hard
drive. Just browse your file in the dialog box or type the web address.
b. Place in This Document- creates a hyperlink that allows you to jump to a specific slide in
your presentation
c. Create a New Document- creates a hyperlink that once clicked, creates a new document
on your specified location
d. E-mail Address – creates a hyperlink that opens Microsoft Outlook that automatically adds
your specified recipient on a new email

3. When done, click OK to apply your hyperlink.

Embedding Objects in Microsoft PowerPoint
Embedding objects is easy using Microsoft PowerPoint. With this option, you can insert
an Excel file that would look like a table to a presentation.
Embedding an Excel File to your Slide Presentation
1. Go to the Insert tab.
2. On the Text group, click on Object
3. The Insert Object dialog box would appear:
Options:
a. Creates New- creates a new file from scratch. You can select on a wide variety of files
listed.
b. Creates from File- creates a file from an existing file saved on your hard drive; simply
browse the file to use it. Putting a check on the “link” option will allow you to modify the
Excel file inside your presentation.

4. Once you are done, click OK

Exploration 5.1. Adding Hyperlinks To Your Presentation
1. Insert action buttons on your presentation (action buttons are found on Insert>Shapes).
2. Create action buttons that will allow you to navigate to the next slide, previous slide, and
first slide.
3. Insert hidden slides at the end of your presentation then Insert an object containing your
Excel files. Create hyperlinks to this slide from the sliders that contain the charts
corresponding to the data.