E-tech Reviewer

MAIL MERGE & LABEL GENERATION

- an automated way of creating and sending uniform letters with different recipients

Mail Merge

This feature allows you to create documents and combine or merge them with another
document or data file.

Two Components of Mail Merge

1) Form Document - a "form that you fill out with individual information.

Document - It contains the main body of the message we want to send. It remains the same no matter
whom you send it to.

Place Holders (Data/Merge Fields) - It marks the position on your form document where individual data
or information will be inserted. It is denoted by the symbol

Two Components of Mail Merge

1. Form Document

2. List or Data File – This is where the individual information or data that needs to be plugged in
(merged) to the form document is placed and maintained.
Label Generation - Simply put, it creates a blank form document that stimulates either a blank label or
envelope of pre-defined size and will use the data file that you selected to print the information typically
individual addresses.

NOTE: Integrating or inserting pictures in your documents is fun and it improves the impression of your
document. A common use of inserting a picture on a document is when you are creating your resume.
Through seemingly simple to do, your knowledge on the different kinds of materials that you can
integrate in a Word document and its characteristics can help you create a more efficient, richer
document not only in content but also in physical form. A better understanding of the physical form of
your document as well as the different materials you integrate in it would allow you to be more efficient
and versatile in using MS Word.

Kind of Materials

1. Pictures - generally, these are electronic or digital pictures or photographs you have saved in
any local storage device.
a.) .JPG - pronounced as "jay-peg" and is the short form for .jpeg of Joint Photographic Experts
Group.
• uses and makes it more compatible and portable through the Internet.
• this type of image file can support 16.7 million colors that is why it is suitable for use when
working with full color photographic images.
• the best quality image to integrate with your document.
• does not work well on lettering, line drawings, or simple graphics
• relatively small in size
b.) .GIF - this stands for Graphics Interchange Format. Thistype of image file is capable of
displaying transparencies.

• It is good for blending with other materials or elements.

• It is capable of displaying simple animation

• It can support up to 256 colors so it is good mostly in logos and art decors with very limited,
and generally solid colors.

• .GIF is much better for logos, drawings, small texts, black and white images, or low- resolution
files.

c.) .PNG - this is pronounced as "ping". It stands for Portable Network Graphics.

• Was basically for the purpose of transporting images on the internet at faster rates.

• It does not support animation but it can display up to about 16 million colors

• It allows the control of the transparency level or opacity of images.

2) Clip Art - this is generally a .GIF type; line art drawing or images used as generic representation
for ideas and objects that you might want to integrate in your document.
 3) Shapes - printable objects or materials that you integrate in your documents to enhance its
appearance or to allow you to have some tools to use for composing and representing ideas or
messages.
• If you are designing the layout for a poster or other graphic materials for advertising, you
might find this useful.
4) Smart Art - predefined sets of different shapes grouped together to form ideas that are
organizational or structural in nature. If you want to graphically represent an organization,
process, relationships, or flow for infographic documents, then you will find this easy and handy
to use.
5) Chart - quite useful when you are preparing reports that correlate and present data in a
graphical manner.
• you can create charts that can be integrated in your document either directly in Microsoft
Word or imported from external files like Microsoft Excel.
6) Screenshot - sometimes, creating reports or manuals for training or procedures will require the
integration of a more realistic image of what you are discussing on your report or manual.
• Nothing can get you a more realistic image than a screenshot.

CHARACTERISTICS OF TEXT WRAPPING

1. In Line with Text – it treats your image like a text font with the bottom side totally aligned with
the text line.

• this used when you need to place your image at the beginning of a paragraph

2. Square – this setting allows the image you inserted to be placed anywhere within the paragraph
with the text going around the image in a square pattern like a frame.
3. Tight - this is almost the same the Square setting, but here the text "hugs" or conforms to the
general shape of the image.
4. Through - this setting allows the text on your document to flow even tighter, taking the contours
and shape of the image.
5. Top and Bottom - this setting pushes the texts away vertically to the top and/or the bottom of
the image so that the image occupies a whole text line on its own.
6. Behind Text - this allow your image to be dragged and placed anywhere on your document but
with all the texts floating in front of it. It effectively makes your image look like a background.
7. In Front of Text - this setting allows your image to be placed right on top of the text as if your
image was dropped right on it. Text will be covered by the image.
PRESENTATION SOFTWARE

 is an application software that allows users to create visual aids for presentations to
communicate ideas, messages and other information to a group.

Examples of Presentation Software:

1. Prezi

2. Apple Keynote

3. Google Slides

4. Haiku Deck

5. PhotoSnack

6. Microsoft PowerPoint

POWERPOINT

To open Microsoft PowerPoint, Press “Windows Logo” + R then type “powerpnt” then enter.

Key Terms in MS PowerPoint:

Slide - is a single page of a presentation. Collectively, a group of slides may be known as a slide
deck.

Design Template – pre-designed graphic styles that you can apply to your slides.

Slide Show - a collection of pages arranged in sequence that contain text and images for presenting
to an audience. Press “F5” – to display slide show

Animation - is a set of effects which can be applied to text or graphics within a slide.

Transition - are motion effects that when in Slide Show view add movement to your slides as you
advance from one slide to another.

Hyperlink - allows you to jump to another location.

Normal View - simplified layout of the page so you can quickly key, edit, and format the test.

Notes Page View - displays your slides on the top portion of the page, with the speaker notes for
each slide in the notes pane on the bottom of the pane.

Outline View - displays all of the text in a PowerPoint slide show in outline form regardless of the
design, objects and animations.

Slide Sorter View - displays mini versions of slides and allows you to re-arrange them.
 Tips in creating and effective presentation:

1. Minimize – Keeping slide counts to a minimum.

2. Clarity – making sure the font is readable.

3. Simplicity – using bullets or short sentences; applying the 6 x 7 rule.

4. Visuals – using graphics that attract, not distract the audience.

5. Consistency – making your designs uniform.

6. Contrast – using light font on dark background or vice versa.

Slide No. Content

1 Product/Service Name, Group Name, and Group Members
2 Initial Product/Service Information: What is your product or service?
Include a
photo if available
3-4 Survey: What were the questions you asked in the sample before the
bazaar took
place?
5-6 Survey Result: Display the results of the survey and how it affects the
product
upon its release (during the bazaar)
7 7 Bazaar Sale Result: Was your product or service profitable?
8 Improvements: If you were to release the product again, what would be
the changes?
Bazaar Result Presentation

Hyperlink – a text or object that contains a link to another file, web page, a place in a document, a
link to a new document, or an email address.

Ways to insert hyperlinks:

1. Select and object or highlight a text.

Guitarist
Singers
Costumers for ambiance

2. Go to Insert > Hyperlinks (under links category) or use the shortcut key Ctrl + K. The Insert
Hyperlink dialog box would appear.
 Link to Options:

a) Existing File or Web Page – creates a hyperlink to website or a local file saved in your hard drive.
Just browse your file in the dialog box or type the web address.

b) Place in This Document – creates a hyperlink that allows you to jump to a specific slide in your
specified location.

c) Create a New Document – creates a hyperlink that once clicked, creates a new document on
your specified location

d) E-mail address – creates a hyperlink that opens Microsoft Outlook that automatically adds your
specified recipient on a new email.

3. When done, click OK to apply your hyperlink

Embedding objects in MS PowerPoint

 Embedding – the act of placing objects within the presentation.

Embedding an Excel File to your Slide presentation:

1. Go to the Insert tab

2. On the Text group, click on Object.

3. The Insert Object dialog box would appear:

Options:

a) Creates New – creates a new file from scratch. You can select on a wide variety of files listed.

b) Create from File – creates a file from an existing file saved on your hard drive; simply browse the file
to use it. Putting a check on the “link” option will allow you to modify the Excel file inside your
presentation.

CONTEXTUALIZED ONLINE SEARCH AND RESEARCH SKILLS

 is a form of optimizing web- based search results based on context provided by the user and the
computer being used to enter the query. Contextual search services differ from current search
engines based on traditional information documents based on their relevance to the query.
rather, contextual search attempts to increase the precision of results based on how valuable
they are to individual users.

Online search - is the process of interactively searching for and retrieving requested information via a
computer from databases that are online. Interactive searches became possible in the 1980s with the
advent of faster databases and smart terminals.

Tips in conducting online search

1. Have a question in mind

2. Narrow it down

3. Advanced search

Tips in conducting online search

1. Have a question in mind

2. Narrow it down

3. Advanced search

4. Look for a credible source

5. Give credit

Advantages

 Ability to obtain a large sample, which increases statistical power

 Data is automatically coded so no data entry errors
 Reduced cost of conducting research

Disadvantages

 Online is not totally secure and theft is one of the numerous danger it poses, researchers
personal information is at risk of being access by rogue persons.
  Some of the materials on the internet have not been evaluated by experts or thoroughly
screened.
 Lack of accreditation and low quality
 “Research” sometimes just means finding out information about a topic. You can certainly
develop advanced information retrieval skills in Working with Sources. However, in specific
understandings of “research” carry a lot of weight. The classic definition is that “research” leads
to an original contribution to knowledge in a particular field of inquiry by defining an important
question or problem and then answering or solving it in a systematic way.
 So you will need to read on to develop a relevant understanding of what research means in your
subject.

Important aspects of research

 Research design covers the key issues in developing a successful research project.
 Research methods takes you to resources on essential techniques for carrying out convincing
research.
 Working with data will provide resources on the use of ‘statistics and other numerical skills in
research

Some examples of research skills that you may have include:

1. Report writing

2. Analyzing lots of information from different sources

3. Finding information off the internet

4. Critical thinking

Imaging and Design for Online Environment

What is an Image?

An image is a representation of the external form of a person or thing in art.

What is an Image?

Images may be:

 2-Dimentional. such as a photograph or screen display

 3-Dimentional. Such as a statue or hologram

They may be captured by optical devices - such as cameras, mirrors, lenses, telescopes, microscopes,
etc. and natural objects and phenomena, such as the human eye or water.

Graphics

graphics are visual images or designs on some surface, such as wall, canvas, screen, paper or stone to
inform, illustrate or entertain.
Example of Graphics:

Photographs, Drawings, Line Art, Graphs, Typography, Numbers, Maps, Computer Graphics, engineering
drawings or other images.

Layout

- is part of graphics design that deals in the arrangement of visual elements on a page.

Basic Principles of Graphics and Layout

1. Balance - visual weight of objects, texture, colors and space is evenly distributed on the screen.

Symmetrical Balance

 The order of the elements is evenly allocated on both sides of pages.

 The visual weight is distributed evenly either vertically or horizontally.

Asymmetrical Balance

 The order of different objects of the same weight on each side of the page.
 There is an artistic and different intensity on one side of the page.

Radial Balance

 The elements are arranged around a central point and may be similar.
2. Emphasis - an area in the design that may appear different in size, texture, shape or color to
attract the viewer’s attention.
3. Movement - visual elements guide the viewer’s eyes around the screen.
4. Pattern, Repetition, and Rhythm – are the repeating visual element on an image or layout to
create

unity in the layout or image.

5. Proportion – visual elements create a sense of unity where they relate well with one another.
6. Variety – this uses several design elements to draw a viewer’s attention.

Information graphics or infographics

– are used to represent information, statistical data, or knowledge in a graphical manner usually done in
a creative way to attract the viewer’s attention. Infographics make complex data become more visually
appealing to an average user.

Creating Infographics using Piktochart

JPEG ( Joint Photographic Expert Group) – is a commonly used method of lossy compression for digital
images, particularly for those images produced by a digital photography.

PNG ( Portable Network Graphics) – is a raster graphics file format that supports lossless data
compression.

GIF (Graphics Interchange Format) – a lossless format for image files that supports both animated and
static images.
BMP (BITMAP) – is a raster graphics image used to store bitmap digital images.

EPS (Encapsulated Postscript) – used in vector-based images in Adobe illustrator.

SVG (Scalable Vector Graphics) – is an XML-based vector image format for two- dimensional graphics
with support for interactivity and animation.

.3ds – is one of the file formats used by the Autodesk 3Ds Max 3D Modelling, animation and rendering
software.

.fbx – is an exchange format, in particular for interoperability between Autodesk products and other
digital content creation software.

Principles and Basic Techniques of Image Manipulation

1. Choose the right file format

2. Choose the right image size

3. Caption it

Creating and manipulating image using Photoscape

 1. Viewer – as the name implies, is a picture viewer with features the same with most image
viewers like changing image orientation.
2. Editor – alters the appearance of a single image
3. Batch Editor – alters the appearance of multiple images
4. Page – arranges several images together to create a single one; similar to a mosaic or collage
5. Combine – links several images together to form a bigger image
6. Animated GIF – allows you to create an animated GIF from several pictures
7. Print – readies pictures for printing
8. Splitter – divides a single photo into multiple parts
9. Screen Capture – captures the screen and saves it
10. Color Picker – grabs a pixel from your screen to be used in editing
11. Raw Converter – converts RAW images to JPEG
12. Rename – allows you to rename a batch of photos
13. Paper Print – useful tool for printing your own calendars, sheets, lined paper, graph papers, etc.

Inserting, uploading and sharing photos over the internet using Photobucket

What is a Spreadsheet Software?

 Allows users to organize data in rows, columns and perform calculations on the data
 These rows and columns collectively are called worksheet.

Examples of Spreadsheet Software:

 LibreOffice Calc

 OpenOffice.org Calc

 Google Sheets

 Apple iWork Numbers

 Kingsoft Office Spreadsheets

 StarOffice Calc

 Microsoft Excel

To open Microsoft Excel, Press “Windows Logo” + R then type “excel” then enter.

Key Terms in MS Excel:

• Row - horizontal line of entries in a table

• Column – vertical line of entries in a table

• Cell - the place where info. is held in a spreadsheet

• Active Cell – the selected cell

• Column Heading – the box at the top of each column containing a letter

• Row Heading – the row number

• Cell Reference – the cell address of the cell usually combine letter and number (ex. A1, B4, C2)

• Merge – combining or joining two or more cells

• Formula – is an expression which calculates the value of a cell.

• Functions – are predefined formulas and are already available in Excel

• Formula Bar – the bar that displays the contents of a cell

Functions

BASIC MATH OPERATIONS:

 =SUM(x,y) or =SUM(range) – returns the sum of x and y or (all the numbers within the range)

 =PRODUCT(x,y) – returns the product of x and y

 =QUOTIENT(x,y) – returns the quotient of x divided by y  =x-y – returns the difference of x

subtracted by y

 =x+y – returns the sum of x and y

 =x*y – returns the product of x and y  =x/y – returns the quotient of x divided by y

 =x-y – returns the difference of x subtracted by y

 =ABS(x) – returns the absolute value of x

 =AVERAGE(x,y) – returns the average of x and y

 =CONCATENATE(x,y) – joins x and y

 =IF(Condition, x, y) – returns x if the condition is true, else it returns y

 =ISEVEN(x) – returns true if x is an even number

 =ISODD(x) – returns true if x is an odd number

 =COUNT(range) – counts the number of cell containing a number within a range

 =COUNTIF(range, criteria) - count the number of cell that fits with the criteria within the range

 =ISNUMBER(x) – returns true if x is a number

 =ISTEXT(x) – returns true if x is a text

 =LEN(x) – returns the length of characters in x

 =PROPER(x) – returns the proper casing of x

 =MIN(x,y) – returns the smallest number between x and y

 =MAX(x,y) – returns the largest number between x and y

 =MIN(range) – returns the smallest number within the range

 =MAX(range) – returns the largest number within the range

 =POWER(x,y) – returns the value of x raised to the power of y

 =ROUND(x,y) – rounds x to a specified number of digits (y)

 =COLUMN(x) – returns the column number of x

 =ROW(x) – returns the row number of x

 =SQRT(x) – returns the square root of x

 =TRIM(x) – removes extra spaces in x

 =UPPER(x) – returns x in all capital form

 =LOWER(x) – returns x in noncapital form

 =TODAY() – returns the current date

 =NOW() – returns the current date and time

Hands-on

 Estimating the Product Cost using Microsoft Excel

 Analyzing Data using Microsoft Excel