WORD

PROCESSING
 An electronic device or computer
software application that
WORD performs the task of composing,
PROCESSOR editing, formatting, and printing
of documents
 OPENOFFICE WRITER

LIBREOFFICE WRITER

POLARIS OFFICE
EXAMPLES OF
WORD KINGSOFT WRITER
PROCESSORS WORDPERFECT

WORDPAD

MICROSOFT WORD
MICROSOFT
WORD
 MICROSOFT
WORD

• a word processor
developed by
Microsoft
• first released on
October 25, 1983
• MS Word
FEATURES OF MS WORD:

• AutoCorrect – corrects common spelling

errors as well as capitalization mistakes
• AutoFormat – applies formatting to text,
e.g. number listing, bullet, hyperlinks
• Grammar Checker – proofreads
documents for grammar, writing style,
sentence structure errors and reading
statistics
FEATURES OF MS WORD:

• Template – a document that contains the

formatting necessary for a specific
document type
• Thesaurus – provides synonyms for a word
in a document
• Tables – organize information into rows and
columns
• Text Wrap – adjusts how the image behaves
around other objects or text
FEATURES OF MS WORD:

• Mail Merge – a feature that

allows you to create a document
and merge them with another
document or data file
• Form Document
• List or Data File
Key Terms
Mail Merge - a feature that allows you to create documents and combine or
merge them with another document or data file.

Form Document – the document that contains the main body of the message we
want to convey or send.

Data File – includes individual information or data or the recipient information.

Merge Field or Place Holder - marks the position on your form document where
individual data or information will be inserted.
KEYBOARD SHORTCUTS
IN WORD PROCESSING
SOFTWARE
• Ctrl + A – Select All
• Ctrl + B – Bold Text
• Ctrl + C – Copy Text
• Ctrl + D – Show Font Dialog Box
• Ctrl + E – Align Text to Center
• Ctrl + F – Display Find Dialog Box
• Ctrl + G – Display Go To Dialog Box
• Ctrl + I - Italicize Text
• Ctrl + J – Justify Text
• Ctrl + K – Create a hyperlink
• Ctrl + L – Align Text to Left
KEYBOARD SHORTCUTS
IN WORD PROCESSING
SOFTWARE
• Ctrl + N – Create a new document
• Ctrl + O – Open a document
• Ctrl + P – Display Print dialog box
• Ctrl + R – Align Text to Right
• Ctrl + S – Save a document
• Ctrl + U – Underline Text
• Ctrl + V – Paste a copied text
• Ctrl + X – Cut a selected Text
• Ctrl + Y – Redo the last undone action
• Ctrl + Z – Undo the last action
CUSTOMIZING A
WORD DOCUMENT

• Home Tab allows you to

change document settings,
such as the font properties,
adding bullets or a
numbered list, adjusting
styles, and other common
features.
CUSTOMIZING A
WORD DOCUMENT

• Insert Tab is used to insert

different features such as
tables, pictures, clip art,
shapes, charts, page
numbers, word art,
headers, and footers into a
document.
CUSTOMIZING A
WORD DOCUMENT

• Page Layout Tab refers to the

arrangement of text, images, and other
objects on a page
• Page Sizes
• Short (Letter) – 8.5” by 11”
• Long (Folio) – 8.5” by 13”
• A4 - 8.27“ by 11.69"
• Page Orientation
• Portrait –Vertical page
• Landscape – Horizontal Page
Integrating
Images and
External
Materials
Pictures

Generally, these are

electronic or digital
picture or photographs
you have saved in any
local storage devices.
• .JPG / .JPEG – This is
pronounced as “Jay-peg”
(Joint Photographic Expert
Group). It is compressed and
support 16.7 million colors
that is why it is suitable for
use when working with full
color photographic images.
Unfortunately, it does not
support transparency.
• .GIF – This stands for
Graphics Interchange Format.
This type of image file is
capable for displaying
transparencies. It is also
capable for displaying simple
animation. It can support up
to 256 colors so it is good
mostly on logos and art
decors.
• .PNG – pronounced as
“ping”. It stands for
Portable Network
Graphics. Its development
was basically for the
purpose of transporting
images on the Internet at
faster rates. It is also good
in transparencies but it
does not support
animation.
2. Clip Art. This is generally
a .GIF type; line art or
images used as generic
representation for ideas and
objects that you might want
to integrate in your
document. Microsoft Word
has a library of clip arts that
is built in or can be
downloaded and used freely.
2. Clip Art

Windows 10 and Office 365 Training

3. Shapes. These are printable objects or
materials that you can integrate in
your document to enhance its
appearance or to allow you have to
have tools to use for composing and
representing ideas or messages. If you
designing the layout for a poster or
other graphic materials for
advertising, you may find this useful.
2. Shapes

Windows 10 and Office 365 Training

4. Smart Art. Generally, these are
predefined sets of different
shapes grouped together to
form ideas that are
organizational or structural in
nature. If you want to
graphically represent
organization, process,
relationship, or flow for info-
graphic documents, then you
find this easy and handy to use.
2. Smart Art

Planning

Maintenance Analysis

Implementatio
Design
n

Windows 10 and Office 365 Training

5. Chart. Another type of material
that you can integrate in your Word
document that allows you
represent data characteristics and
trends. This is quite useful when
you are preparing reports to
correlate and present data in a
graphical manner. You can create
charts that can be integrated in
your document either directly in M.
Word or imported from M. Excel.
5. Chart

Windows 10 and Office 365 Training

5. Screenshot.

Sometimes, creating manuals for

training or procedure will require the
integration of a more realistic image
of what you are discussing on your
report or manual. Nothing can get
you a more realistic image than
screenshots. Microsoft Word even
provides a snipping tool for your
screen shots so you can select and
display only part that you exactly like
to capture on your screen.
6. Screenshots

Windows 10 and Office 365 Training

 1. In line with text. This is the
default setting for images that are
Image inserted or integrated in your
document. It treats your image
Placement – like a text font with the bottom
side totally aligned with the text
Wrapping line. This setting is usually useful
options when you need to place your
image at the beginning of the
paragraph.
 2. Square. This setting allows the image you
Image inserted anywhere within the paragraph with
the text going around the image in a square
Placement – pattern like a frame. It is useful when you
want to place your graphics in the middle of
Wrapping your paragraph or text.
options
Image Placement – Wrapping options
•Square
 Image 3. Tight. This is almost the same as the Square
setting, but the here the text “hugs” or
Placement – conforms to the general shape of the image.
This allows you to get a more creative effect
Wrapping on your document. This setting can mostly be
achieved if you are using an image that
options supports transparency like a .GIF or .PNG file.
Image Placement – Wrapping options
•Tight
 Image
4. Through. This setting allows the text on your
Placement – document to flow even tighter, taking
Wrapping contours and shape of the image. Again, this
can be best used with .gif and .png file.
options
Image Placement – Wrapping options
•Through
 Image
5. Top and Bottom. This setting pushes the texts
Placement – away vertically to the top and/or the bottom
Wrapping of the image so that the image occupies a
whole text line on its own.
options
Image Placement – Wrapping options
•Top or Bottom
 Image 6. Behind Text. This allows your image to be
Placement – dragged and placed anywhere on your
document but with all the texts floating in
Wrapping front of it. It effectively makes image look like
a background.
options
Image Placement – Wrapping options
•Behind Text
 Image 7. In Front of Text. As it suggest, this setting
allows your image to be placed right on top of
Placement – the text as if your image was dropped right
Wrapping on it. That means whatever part of the text
you placed the image on, it will covered by
options the image.
Image Placement – Wrapping options
•In front of text
MAIL MERGE AND
LABEL GENERATION

• Form Document
The document that contains the main
body of the message we want to convey or
send.

•List or Data File

This is where the individual
information or data that needs to be
plugged in (merged) to our form document
is placed and maintained.
Label Generation

•It creates a blank form document

that simulates either a blank label
or envelope of pre-defined size
and will use the data file that you
selected to print the information,
typically, individual addresses.
 Write your answer on
one whole sheet of paper.
Part I. Give the meaning of the following
acronyms
1. GIF - ________________

2. JPEG - ______________

3. PNG - _______________
 4 – 5 Parts of Mail Merge
Document

Part II.
Quiz.
6 – 10 Types of
Enumerat Materials(images)
e the
following:
11 – 15 Wrapping Options