Empowerment Technology

Lesson 5: Advanced Presentation Skills

• Hyperlinks
• Embedding files and data

Lesson Objectives
At the end of this lesson, the students should be able to:

1. use hyperlinks to improve their slideshow(s);

2. embed files and data to their slideshow(s); and
3. maximize slideshow(s) as an effective visual aid tool.

Lesson Motivation
It is now time for your group to present the result of your small business venture. What better way to
present it but with the use of a presentation tool.

Below is a list of presentation tools.

1. Microsoft PowerPoint 4. Google Slides

2. Prezi 5. Haiku Deck
3. Apple Keynote 6. PhotoSnack

Research about them and write their advantages and disadvantages (Individual Activity)

Your group is free to decide which presentation tool/program you can use.
Lesson Discussion
There are plenty of tools you can use to present data. Whether it is scientific data, statistical, or
a book report, a presentation tool has you covered.

Creating an Effective Presentation

Designing your presentation is the fun part of creating a report for it gives you a chance to be
creative. Placing animations, transitions, and art could be on your mind right now. But whether or not
these features would help is generally up to you. Sometimes, these things could actually distract your
audience rather than help you. Here are some quick tips in creating an effective presentation.

1. Minimize. Keep slide counts to a minimum to maintain a clear message and to keep the audience
attentive. Remember that the presentation is just a visual aid. Most information should still come from
the reporter.

2. Clarity. Avoid being fancy by using a font style that is easy to read. Make sure that it is also big
enough to be read by the audience. Once you start making your presentation, consider how big the
screen is during your report. Tip: A font size of 72 is about an inch (depends on the screen size). A one-
inch letter is readable 10 feet away, a two-inch letter is readable 20 feet away.

3. Simplicity. Use bullets or short sentences. Summarize the information on the screen to have your
audience focus on what the speaker is saying than on reading the slide. Limit the content to six lines and
seven words per line. This is known as the 6x7 rule,

4. Visuals. Use graphics to help in your presentation but not too many to distract the audience. In
addition, instead of using a table of data, use charts and graphs

5. Consistency. Make your design uniform. Avoid having different font styles and backgrounds

6. Contrast. Use light font on dark background or vice versa. This is done so that it is easier to read. In
most instances, it is easier to read on screen if the background is dark. This is due to the brightness of
the screen.

Now that you know the tips, it is now time to create the presentation for your bazaar result.

Product Results Presentation

Use the guide below for this presentation. Remember that it is only a guide and it is up to you to
make appropriate changes. It is also wise to place the information in a Word file before placing it in the
presentation.

Side No Content
1 Product/Service fame, Group Name, and Group Members
2 Initial Product/Service information: What is your product or service include a photo if
available
3-4 Survey: What were the questions you asked in the sample before the bazaar took place?
5-6 Survey Results: Display the results of the survey
7 Improvements: If you were to release the product, what would be the changes
Below is a sample output for a serenade service:
As you can see from the sample presentation, not all information is presented in the visual aid

Using Hyperlinks in Microsoft PowerPoint

Using hyperlinks in your presentation is an easy way to navigate slides during your presentation.
In your group's case, it may be wise to insert action buttons for most slides or place hyperlinks to your
Excel file in case your audience asks a specific question

Ways to insert hyperlinks:

1. Select an object or highlight a text.

2. Go to Insert > Hyperlinks or Links (under links category) or use the shortcut key Ctrl + K.
The Insert Hyperlink dialog box would appear.

Link to Options:

a. Existing File or Web Page - creates a hyperlink to website or a local saved in your hard drive.
Just browse your file in the dialog box or type te web address.
b. Place in This Document - creates a hyperlink that allows you to jump tox specific slide in your
presentation
 c. Create a New Document - creates a hyperlink that once clicked, create new document on your
specified location
d. E-mail Address - creates a hyperlink that opens Microsoft Outlook the automatically adds your
specified recipient on a new email

3. When done, click OK to apply your hyperlink.

Embedding Objects in Microsoft PowerPoint

Embedding objects is easy using Microsoft PowerPoint. With this option, you can insert an Excel
file that would look like a table to a presentation.

Embedding an Excel File to your Slide presentation

1. Go to the Insert tab.
2. On the Text group, click on Object.
3. The Insert Object dialog box would appear:

Options:

a. Creates New – creates a new file from scratch. You can select on a wide variety of files listed.
b. Create from File - creates a file from an existing file saved on your hard drive: simply browse the
file to use it. Putting a check on the "link" option will allow you to modify the Excel file inside
your presentation

4. Once you are done, click OK.

SE Skill Exploration
Exploration 5.1. Adding Hyperlinks to Your Presentation
Improve your presentation using hyperlinks. (Group activity)

1. Insert action buttons on your presentation (action buttons are found on Insert>Shapes).

2. Create action buttons that will allow you to navigate to the next slide, previous slide, and first slide.

3. Insert hidden slides at the end of your presentation then insert an object containing your Excel files.
Create hyperlinks to this slide from the slides that contain the charts corresponding to the data.