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SOP for Handling and Control for Prohibited Items Page 1 of 4

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SOP for Handling and Control for Prohibited Items

Prepared by： X X
Department Name Date

Approved by： Y Y
Department Name Date

Authorized by： Z Z
Department Name Date
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1. Purpose

The purpose of this SOP is to establish and provide procedure handling and control for the
prohibited items.

2. Scope

This procedure is applicable to the indenting, receiving, storage and control of the Rectified
Spirit, Absolute Alcohol, Acetic Anhydride and Ammonium Chloride used in the Quality
Control Laboratory in

3. Validity

This SOP is valid only until next revision date and if it bears control seal.

4. Responsibility

It will be the responsibility of the Tech.Assistant / Executive for the implementation of this
SOP.

5. Material and Equipment

None
6. Procedure

6.1. Procedure for Indenting, Receiving, Storage and Control for Rectified spirit and Absolute
alcohol :
6.1.1. Verify the stock and raise the indent based on the monthly statement for items
stated in scope.
6.1.2. To indent Rectified Spirit and Absolute Alcohol fill up the form R.S. III
(Requisition for Rectified Spirit or Absolute Alcohol).
6.1.3. Fill up all the required information and authorised it by the responsible manager.
6.1.4. Send the duly filled form to the administration department for the execution.
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6.1.5. Received the Absolute Alcohol and Rectified Spirit with challan of the supplier /
manufacturer and send duly signed one copy to the account department along with
GRN for payment and keep one copy for our record.
6.1.6. Keep stock of the Absolute Alcohol and Rectified Spirit in a register which is
controlled and stamped by the prohibition and excise office.
6.2. Procedure for Indenting, Receiving, Storage and Control for Acetic anhydride and
Ammonium Chloride :
6.2.1. Indent other chemicals (Acetic Anhydride and Ammonium Chloride) in the
general indenting format indicating manufacturer’s name, grade and quantity
required.
6.2.2. Send a copy of the indent to the purchase department.
6.2.3. Received Acetic Anhydride and Ammonium Chloride with challan of supplier /
manufacturer and fill up the form (consignment received note) and send the form
with duly signed by the manager to the supplier / manufacturer.
6.2.4. Send a copy of the challan with duly signed to the account department along with
GRN for payment.
6.2.5. Keep stock of the Acetic Anhydride and Ammonium Chloride in a separate
register.
6.3. Issue as per the requirement and maintain the stock register.
6.4. Stock register should contain following details:

1. Date
2. Opening Balance
3. Quantity Received
4. Source of Supply
5. Transport No. & Date
6. Challan No. & Date
7. Total Quantity
8. Quantity Issued
9. Closing Balance
10. Sign
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11. Remarks.
7. Abbreviation
SOP - Standard Operating Procedure
GRN - Goods Receipt Note
8. Related Documents /Applicable document/
None
9. Revision History

Version
Revision Description
No.

1 New