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When you apply for a job, you need to send a resume and a cover letter. A resume is
a written list that describes your education and the jobs you have had. (A sample
resume is in the reference section of this book on page 1 34.) A cover letter
introduces you to the person who is hiring for the job.

Before you write the cover letter, you need information about the job, especially the
qualifications needed. The best place to find this information is in the advertisement
where you learned about the job.

G ETTING STARTED
1. Read the two job advertisements. Pay attention to the qualifications
needed.
2. Complete the Job Requirements Chart. Write a check (V) if the job
advertisement asks for the requirement.
3. Write a check (V) if your skills match the requirement.

Administrative Assistant
A local I nternet service provider
has a full-time position available
for an administrative assistant.
Netl.ives ,!to , This individual will perform
The A DMINISTRATIVE A SSISTANT will work with the general manager. The individual general administrative duties.
will manage schedules. order supplies. prepare expense reports. and perform general Candidates must be familiar with
word processing programs.
word processing. The admin. asst. will be responsible for mailings. faxes. photocopying.
Successful candidates must also
and filing.
have excellent communication
A high school degree and a minimum of 2 years of experience are required. skills. A college degree is a
must. Salary: $25,000 to
$35.000 per year.
NetUves offers a fun. dynamic. and innovative work environment.

Contact Information NetLives Ltd. E-mail resume to

Maria Sanchez 632 Garrison Road resumespptsrvc@acaison.net.

•
Human Resource Specialist Cambridge CB4 I HD
msanchez@netlives.com Tel: 1223 334566
Fax: 1223 534987

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I
JOB REQUIREMENTS CHART
.�
Web site Newspaper Requirement Your Skills
Ad Ad
..

; (1) Will perform general administrative duties such as

photocopying and fil ing .
q�
(2) Will have a col lege degree.

'�1i7 (3) Must be familiar with word processing programs.

(4) have at least 2 years of experience as an
Will
administrative assistant.
(5) Must have excellent communication skills.
,/ ,;':.;:.: �.)/:z:: "
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 odel Cover Letter

Look at the different elements of a cover letter.

Address Michele Peters

your personal 45 Agate Road fi'

ad. Put your contact London NW6 OAR

tion here. Tel: 208 847 9746
Fax: 208 774 8094
E-mail: mpeters@londonmail.com
L-

_______-4..... [ March 1,20-

.-
ddress _____HIo�1 Maria Sanchez
rite a cover letter to a Human Resource Specialist
pecific person, if possible. NetLives Ltd.
632 Garrison Road
Cambridge CB4 1 HD
L...

a lutation ______ --I-'I10-[ Dear Ms. Sanchez:

olon after the name.
[I
I
read about a job opening for an administrative assistant on the NetLives
that you are applying Web site.

,�

[
b and (2) the source
information.
ocus _______-r..... I am a recent graduate of EMP Secretarial School, and I was in the top of my
ell why you are suited for class. I am looking for a challenging work environment like that at NetUves.
he job
Action _______ -H�[ I will call you next Monday to discuss my enclosed resume.
Tell what you plan to do.

Closing _______-r.... [ I look forward to meeting with you soon.

Be positive.

Complimentary Close ----H� [ Sincerely yours,

Signature ______+-Jo- [ ?1tidde 'Pete-u

Sign your name.
Typed Name _____-H� [ Michele Peters

Enclosure ------ -+..... [ Enclosure

Add this if you are sending
something with the letter.

Useful Language
I read about a job opening for ___ .

I will call you ___ .

I look forward to meeting you .

.� Unit 1

Practice
Thafs
I GOOiL Business .I
Look at the
NetLives
advertisement
on page 1 . Ads
often use
abbreviations,
such as admin. asst. for
administrative assistant.
Ads also use numerals
(such as 2) instead of
spelling out words (two) .
Using abbreviations in ads
saves space and money.
Do not use abbreviations
like this in a business letter.
The body of a cover letter generally has four parts.
Part Content Example
Opening Tell (1 ) that you are applying for I read about a job opening for an
a job and (2) the source of administrative assistant on the
your information. NetLives Web site.
Focus Tell why you are suited for the job. I am a recent graduate of EMP
Secretarial School, and I was in
the top of my class. I am looking
for a challenging work
environment like that at NetLives.
Action Tell what you plan to do. I will call you next Monday to
discuss my enclosed resume.
Closing Be positive. I look forward to meeting with
you soon.
1 Circle the letter of the sentence that is most similar to the sentence in the Model
Cover Letter on page 2.
1. Opening
a. I am applying for the position of administrative assistant.
b. I need a job.
c . I saw your advertisement for an administrative assistant in the
November 14 International Herald Tribune.
2. Focus
a. My work experience matches your requirements. I worked as an
administrative assistant for two years.
b. I'm a quick learner. I've never worked before.
c. I have the skills required. I am familiar with word processing
programs.
3. Action
a. I will contact you early next week.
b. I will call you on Tuesday morning to discuss the position.
c. I'll be at home if you need me.
4. Closing
a. Looks good, right?
b. I look forward to working with NetLives.
c. I look forward to talking to you next week.
Writing a Cover Letter .!..;