WebEx Student Guide 

Technology Training and Support 
2238@berklee.edu 

Using Berklee’s web conferencing tool. 

 
Joining a WebEx Meeting and Downloading or Viewing Recordings 
Watch a Short Video Covering These Steps 
Considerations 
Joining Webex 
Managing Audio and Video Settings Before Entering the Meeting 
Downloading or Viewing Recordings 
 

Joining a WebEx Meeting and Downloading or 

Viewing Recordings 
Watch a Short Video Covering These Steps 

Considerations 
You may want to set up a clear area behind you in case you are on camera. You 
may also want to find a quiet space from which to join the meeting and refrain from 
eating and playing music. You may also consider using headphones for better 
overall audio quality. 

   
Joining Webex 
Login to your course on OL and navigate to and click on the WebEx meeting link on 
the course home page. 
 

 
 
Click the ​Join Meeting b
​ utton (​Note: I​ f the Start time of the meeting has not yet 
passed, you will see a “This meeting is not yet available to join” message.): 
 

 
 
After clicking J​ oin Meeting​ you may be prompted to download a small application 
before you are able to join the meeting. What you see may be different than the 
image below, but just follow the on-screen prompts to install the software and you 
will be up and running in no time. 
 

 
Managing Audio and Video Settings Before Entering the Meeting 
When you finish installing the software you should be automatically brought to the 
settings screen as shown below. If you need to change your Audio or Video sources, 
click the S
​ ettings​ button in the bottom right. If your audio isn’t already muted, click 
the ​microphone​ icon to mute it. When you are ready, click the green J​ oin Meeting 
button. 
 

 
 
Participating in the Meeting 
 
Once in the meeting, you will see a toolbar along the bottom of the screen. From 
left to right, you may: M
​ ute/Unmute​ your audio, ​Mute/Unmute​ your video, if you 
are made the presenter you may ​Share Content​, show/hide the P ​ articipants 
pane, show/hide the ​Chat​ pane, access M ​ ore​ options to take notes or change your 
audio/video settings, and ​Exit​ the meeting. 
 

   
Downloading or Viewing Recordings 
If your instructor recorded the meeting you may access it in the OL course. 
Navigate back to the WebEx activity in OL and click on it. On the next page, you will 
see information about the recording and buttons to either play or download it. 

 
Using Kaltura to Submit Videos on ol.berklee.edu