Professional Documents
Culture Documents
Inside this module, you will find the activities for you to complete
followed by relevant information sheets for each learning outcome. Each
learning outcome may have more than one learning activity.
Date: Page #
OPERATING A WORD PROCESSING APPLICATION
Version No.: 01 i
Program/Course PC Operation NC II
Module 1
INTRODUCTION:
Completion of this module will help you better understand the succeeding
module on how to create and save documents, format document according to user
requirement, change appearance and layout, create and format tables, add/insert
image in a document and use mail merge and print word processing documents.
This module consists of six (6) learning outcomes. Each learning outcome
contains learning activities supported by instruction sheets. Before you perform
the instructions, read the information sheets and answer the self-check and
activities provided to ascertain to yourself and your instructor that you have
acquired the knowledge necessary to perform the skill portion of the particular
learning outcome.
ASSESSMENT CRITERIA:
Refer to assessment criteria of learning outcomes 1-6 of this module.
Date: Page #
OPERATING A WORD PROCESSING APPLICATION
Version No.: 01 ii
LO 1. Create and save documents
Creating, editing and saving different types of document
Identifying and selecting a template
Using an existing document as template
PREREQUISITES:
None
Date: Page #
OPERATING A WORD PROCESSING APPLICATION
Version No.: 01 iii
TECHNICAL TERMS
Menu bar. The area that lists the names of the menus available in Word. A
menu is a collection of related commands from which you can make a selection.
The menu bar is located just below the title bar.
Navigation buttons. Buttons that are used for moving the view in a long
document. These buttons are located on the vertical scroll bar.
ScreenTip. A help item that shows the name of a button or screen element
when you rest the mouse pointer on a toolbar button or screen element.
Scroll bars. Bars that are used for moving the view of the document. The
vertical scroll bar is located along the right side of the window, and the horizontal
scroll bar is located along the lower portion of the window, just above the status
bar.
Selection area. The area between the left edge of the window and the left
edge of a line of text. You position the mouse pointer in the selection area to select
an entire line of text. The pointer changes to a right-pointing arrow when it is
positioned in the selection area.
Task pane. This is a small window which enables users to have quick
access to common features, information and commands. You can show or hide
any task pane. If you want to use a task pane and the one that you want does not
appear, you can manually show the task pane and then select the specific task
pane that you want from the Other Task Panes menu on the task pane. On the
View menu, click Task Pane.
Title bar. The area of a window or dialog box that displays the name of the
current dialog box or application and the name of the current document. It is
located along the top of the window.
Date: Page #
OPERATING A WORD PROCESSING APPLICATION
Version No.: 01 v
Program/Course: PC OPERATION NC II
Assessment Criteria
References:
1. Manual in Computer Science 2nd Edition., 1999, Vega, Mary Lirio R., DWCC
Publication, Calapan City.
2. Basic Concept on Microsoft Office.2003, Madrid-Hirata, Evangeline Ed.D.,
Hyperbit International, Inc., Mandaluyong City.
3. Online. [URL]. http://www.oneil.com.au/pc/. Accessed: February 21, 2008.
1. Click the Start button at the left end (or top) of Step 3
the Windows taskbar, which is typically located
along the bottom of the screen. (You may also find
it at the top or along one of the sides of the screen.)
The Start menu appears.
Step 2
Word templates are a special type of file designed for reuse. A template
provides the structure and other included items such as auto text entries
and macros. They are the basis by which all Word documents are created whether
it's a new document or a sales letter. In fact, Word starts by opening a blank page
based on an auto start macro in the normal.dot template.
Microsoft comes with many templates and groups them in a tabbed dialog
based on function. You may have other templates that add-in tools or programs
have created. You see this tabbed interface when you select File | New and then
select General Templates
Note: You can find your templates folder by selecting Tools | Options | File
Locations tab. Even if you highlight User Templates and press the Modify
button, you still won't see the whole path unless you keep navigating up one
level. For many people, their template path is similar to the one below except
the user account name is yours.
If you type it as shown then you will see a wavy red line under the word
create and any other word you may have typed incorrectly. This indicates that
Microsoft Word doesn’t recognize the indicated word and it is most likely an error.
We’ll look at how to use the spell checker later but for now, we’ll edit it manually.
At the end of the text you type, you will see a small vertical line as shown
below (with a circle around it).
A word processor is a computer or a computer program that is used to create, edit and print
documents. A word processor allows you to create a document, store it electronically (such as
on a disk), view it on a computer screen, modify it and print it.
This vertical line is called the insertion point as it indicates where anything
you type will be inserted. It is also often referred to as the cursor since many older
programs, such as the one shown to the right, used a rectangular shaped symbol
called a cursor to indicate where text would appear.
If you want to edit text in a different place you can move the insertion point
in a number of different ways. The first method
that most people learn is to use the mouse.
5. Press the [Enter] key on your keyboard to start a new paragraph. Type
your name on the new paragraph.
7. Select your name, cut and paste it at the top of your first paragraph.
SAVING A DOCUMENT
Saving a Document
When you are working in Microsoft Word, any text you type and any
changes you make are stored in the computer’s RAM (Random Access Memory).
RAM is a temporary form of storage and will only retain information as long as the
computer is switched on. If you want to keep your work, you need to save it to a
long term storage device such as a floppy disk, flash drive or CD. Also, it is a good
idea to save regularly in case your computer loses the work from a power failure or
computer problem.
Since this is the first time you are saving the document, you will be
prompted for a file name and a file location.
New
Folder
icon
3) Use the Save in: list at the top to choose where you want to save the file.
You can click on the New Folder icon to create a new folder if necessary.
4) In the File name: box at the bottom, type Basic Editing Document as
shown above. Word will add ‘.doc’ on the end of the filename. The .doc part is the
file extension and is used to identify the file within Windows as a Word document.
8) Press [S] to activate the Save option from within the file menu. The file
will be saved again without asking for the filename.
9) To the left of the Save command in the File menu is a picture of a small
floppy disk. Find the icon (button) on the toolbar that looks the same and click
it to save the file.
10) To the right of the Save command in the menu are the letters ‘Ctrl + S’.
This indicates that a keyboard shortcut may be used to access the command. Hold
down the [Ctrl] key and while it is still held down, press the [S] key to save the file.
In the remainder of these exercises, shortcut keys such as this will be shown as
[Ctrl] [S]. If you want the Save As command, you can use the [F12] shortcut key.
Note: When you select a menu in Word, it will often show only the most recently used
menu items. If the menu command you want is not visible, you can either wait a few
seconds for the full menu to appear or click on the arrow at the bottom of the menu. You
can also make a full menu display immediately by double-clicking the menu
CLOSING A DOCUMENT
Like most operations in Word, there is more than one way to close a file.
Click the close document button in the top-right corner of the window.
1) Close the current document by clicking the Close Document icon in the top-
right corner of the document. Don’t confuse it with the icon above it which
closes Microsoft Word.
closes document
If you have made any changes since you last saved the document, you will
be asked if you want to save those changes.
Tip If you have several documents open at once and you want to close or
save them all at the same time, hold down the [Shift] key while you click
on the File menu. The Close command will change to Close All and the
Save command will be changed to Save All.
Procedure:
Date:
Marion I. Alinas
Manager
Kyng Wyngard - Calapan City
Branch,
Calapan City
<Type your name here>
Applicant
Greeting of peace!
I am <type your name here>, a freshman student at the Divine Word College of
Calapan.
2. Cut the first sentence in the second paragraph and paste it after the last
sentence of the second paragraph. Your second paragraph should be looked like
this.
1. Edit your
letter for grammar and
spelling error.
2. Save your
work to C:\My Document
folder.
closes document
1
self check assessment for the student.
select a template
edit information
a. select text
b. copy/cut
c. paste
edit information
Closing document
Total Score
NOTE: *Critical aspects of competency