Fundamentals of Project Planning and Management Module 1 Slide Handout

Fundamentals of
Project Planning and
Management
Week 1: Let’s get things started!

Yael Grushka-Cockayne

Course Project
What is a Define the project Organization and Project
Week 1 Overview and
and objectives
Success and
Project? stakeholders Life-Cycle
Objectives Failure

What if I
Purpose and What is the
Detailed What are How do we don’t like the
Week 2 Misuse of a Critical
Scoping Dependencies? Schedule? plan? Making
project plan Path?
changes

What is Risky Identifying and Schedule Risk Schedule Risk

Cost Risk Planning for
about Assessing Analysis Analysis
Week 3 Analysis Ambiguity
projects? Project Risks 1 2

From Plan to Agile, Scrum and

Earned Value Those who execute Course Wrap Up
Action Kanban
Week 4

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Fundamentals of Project Planning and Management Module 1 Slide Handout

Fundamentals of
Project Planning and Management
Week 1 Week 2 Week 3 Week 4

Lets Get
things Developing It’s a Risky Ready, Set,
Started! Plans World Go!

Fundamentals of
Project Planning and Management
Week 1
Week 2 Week 3 Week 4
Define and
Plan Improve Plan Execute
Organize

Project Goal Project Modes of

The Three Scoping Assessing Execution
Objectives Dependencies Risks and
and their Planning for
Priorities Schedule Ambiguity And those
Trade-Offs who execute
Organization

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Fundamentals of Project Planning and Management Module 1 Slide Handout

Fundamentals of
Project Planning and Management
Week 1
Define and
Organize

Project Goal
The Three
Objectives
and their
Priorities
Organization

Image Credit: Kārlis Dambrāns, Flickr.com

This slide handout was created by the University of Virginia Darden School of Business and is provided
to support your learning while taking this course. Please do not share or distribute it. 3
Fundamentals of Project Planning and Management Module 1 Slide Handout

This slide handout was created by the University of Virginia Darden School of Business and is provided
to support your learning while taking this course. Please do not share or distribute it. 4
Fundamentals of Project Planning and Management Module 1 Slide Handout

What do all these have in Common?

• Create a specific and unique product or service

• Temporary:
o Specific start and finish
o Temporary organization
• Require multi-disciplinary coordination
• Constrained by time, cost or resources

What is a Project?

• “A unique set of activities meant to produce a defined

outcome within an established time framing specific
allocation of resources.” (Harvard Business Review)

• “A project is a temporary endeavour undertaken to create a

unique product or service.” (Project Management Institute)

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Fundamentals of Project Planning and Management Module 1 Slide Handout

Image Credit: Flazingo Photos, Flickr.com

What is not a Project?

Why does it matter?

• With the appropriate set of tools we can execute better

• Projects and Processes:
• Different objectives
• Different criteria for success
• Projects are not unique in being unique

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Fundamentals of Project Planning and Management Module 1 Slide Handout

Project Definition
• What is the Goal?
• The three objectives:
• Scope
• Time
• Budget
• Establish Organization

Three Project Objectives

Scope

Time Budget

Image Credit
Tax Credits, Flickr.com

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Fundamentals of Project Planning and Management Module 1 Slide Handout

Three Project Objectives

Scope

Time Budget

Image Credit
Tax Credits, Flickr.com

Objectives – Priorities

Scope Time Budget

Constrained X

Optimize X

Compromise X

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Fundamentals of Project Planning and Management Module 1 Slide Handout

Example 1: Service/Website

Scope Time Budget

Constrained

Optimize

Compromise

Example 2: Wedding

Scope Time Budget

Constrained

Optimize

Compromise
Image Credit
Lloyd Dobbie, UK

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Fundamentals of Project Planning and Management Module 1 Slide Handout

Example 3: New Facility and product

development

Scope Time Budget

Constrained

Optimize

Compromise
Image Credit
Hillary Lewis, Lumi

Project Organization and Stakeholders

• Who will be doing the work?

• Who is the Project Manager?
• Who is paying for the project?
• Who will consume the product or service?
• Who are those effected by the project?

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Fundamentals of Project Planning and Management Module 1 Slide Handout

Project Organization and Stakeholders

Identify
Stakeholders
Implement
Stakeholder Gather
Management Information
Strategy

Predict Identify
Stakeholder Stakeholders’
Behavior Mission
Determine
Strengths and
Weaknesses (Cleland and King, 1988)

Stakeholder Management Cycle: Lumi Juice Plant

Example
Identify
Stakeholders
Implement
Stakeholder Gather
Management Information
Strategy

Predict Identify
Stakeholder Stakeholders’
Behavior Mission
Determine
Strengths and
Weaknesses

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Fundamentals of Project Planning and Management Module 1 Slide Handout

Stakeholder Management Cycle: Lumi Juice Plant

Example

Gather
Information

Identify Healthy Eating!

Stakeholder Organic and
Strategy Safe!
Determine
Strengths and
Weaknesses Image Credit: Simon Shek, Flickr.com

Stakeholder Power/Interest Grid

High Power

Keep Manage
Satisfied Closely

Low interest High interest

Keep
Monitor
Informed

(Freeman, 1983)
Low Power

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Fundamentals of Project Planning and Management Module 1 Slide Handout

Horror Stories (Not Hard to Find)

Main Reasons for Failure

• Little or no planning: no clear goal, scope or estimated timeline
• Lack of leadership and commitment by stakeholders
• Lack of training on new technology
• No lessons learned from historical projects
• Lack of proper project management training
• Biases: optimism, sunk costs, confirmation

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Fundamentals of Project Planning and Management Module 1 Slide Handout

Four Bases for Successful Projects

Technology

High tech

Low tech
Complexity Novelty
Array Assembly Derivative Breakthrough

Regular

Blitz
(Shenrhar and Dvir, 2007)
Pace

Measuring Success
Deliver initial set of deliverables?
Does the outcome, at completion, satisfy the
customer?

On time? Over or under budget?

By how much?

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Fundamentals of Project Planning and Management Module 1 Slide Handout

Project Life-Cycle
Initiate Plan Execute Close
•Establish •Identify Scope •Monitor •Sign off
organization •Identify tasks, •Communicate •Conduct a
•Project Charter dependencies and report formal post-
and Definition and schedule •Correct and mortem
•Plan resources control
•Clarify trade-
offs and
decision
making
principles
•Develop a risk
management
plan

Project Life-Cycle

Initiation Planning Execution Close-out

Execution

Initiation Planning Execution Close-out

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Fundamentals of Project Planning and Management Module 1 Slide Handout

The StageGate™ Process

Discovery

STAGE STAGE STAGE

GATE 1 STAGE
GATE 2 GATE 3 GATE
Business 4
Development Testing and Launch
Case Validation

(Cooper and Edgett, 2011)

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