As Is Process Document

Environment, Health, Safety and Incident

Reporting

As Is Process Document

MSRDC-VBSL Prepared by: itelligence, ABM

Page 1 of 11
 As Is Process Document

Document Control
Title Environment, Health, Safety and Incident Reporting
Process Name Environment, Health, Safety and Incident Reporting
Sub Process Name Safety and Accident Reporting

Version:-

Version Date Created by Notes

ABM Knowledgeware in consortium

V0 17.12.2019 with itelligence India Software
Solutions Pvt Ltd

Table of Contents

MSRDC-VBSL Prepared by: itelligence, ABM

Page 2 of 11
 As Is Process Document

Document Control.........................................................................................................................2
1. Description of Process and Business Objectives...............................................................4
2. Process flow.......................................................................................................................6
a. Safety Incident reporting....................................................................................................6
b. Safety Inspection Round:...................................................................................................6
3. Process Swimlane Diagram...............................................................................................7
4. Master Data Involved.........................................................................................................8
5. Previous process..............................................................................................................11
6. Frequency of the Process.................................................................................................11
7. Current System Used for the Process..............................................................................11
8. Output from the Process...................................................................................................11
9. Reports from the Process.................................................................................................11
10. References........................................................................................................................11

MSRDC-VBSL Prepared by: itelligence, ABM

Page 3 of 11
 As Is Process Document

1. Description of Process and Business Objectives

This document describes the existing (AS-IS) Safety and Accident process of MSRDC.
The process flow described in this document is based on various documents which are
mentioned in the ‘References’ section of this document. The detailed workflow of the
process is mentioned in ‘Process Flow’ Section of this document.

This ‘AS-IS’ business process document will form the basis and guideline for the
subsequent ‘To be solution mapping phase”.

The content of this document forms the basis and the guidelines for the subsequent
SRS Phase – To be document.

MSRDC and its SPVs intent to have Environment, Health and Safety process to be
applied for all Construction projects.

The contractors to follow Safety Plans for Safety at construction site which are to be in
compliance with IRC: SP: 55.

The Safety Incident/ Accident is reported to Emergency Response Team (ERT).

The Emergency Response Team (ERT) to start immediate rescue work and to inform
about the incident to the Safety Officer.

ERT to collect all the information on the cause/s of incident, impacts and measures that
have been applied.

The ERT team submits the report to Safety Officer. The Safety Officer to ensure the
completeness of information and in turn inform the Authority Engineer and SPV
(MSRDC).

The EPC contractor to ensure the compliance for EHS and to conduct regular Audit.

The EPC Contractor submits the Compliance and Audit reports to Authority Engineer
and SPV on periodic basis.

The Authority Engineer and SPV review the Compliance and Audit reports and instruct
the EPC contractor to take the required corrective measures.

MSRDC-VBSL Prepared by: itelligence, ABM

Page 4 of 11
 As Is Process Document

The Contractor is to ensure safe conditions for the construction work and commuters.
The contractor will take care of unsafe conditions, lane closures, diversions, vehicle
breakdowns and accidents. The contractor to follow the relevant operating procedures
for removal of obstruction and debris. The procedures to conform to the provisions of
the contractor’s agreement with SPV (MSRDC), Applicable Laws, Applicable Permits
and Good Industry Practice.

The Contractor to maintain and operate a round-the-clock vehicle rescue post with one
mobile crane having the desired capacity to lift a truck and the rescue post to be located
at designated location. The Contractor to promptly remove any damaged vehicles and
debris from the Project to enable safe movement of traffic and to report all accidents to
the police forthwith.

At the end of each day, the Contractor will send Safety Incident Report to the Authority
Engineer. The report will state details of accidents and unusual occurrences on the
Project. The contractor will give a summary report at the end of the month.

The accidents and unusual occurrences on the Project to include:

1. Accident, death or severe injury to any person;
2. Damaged or dislodged fixed equipment;
3. Flooding of Project, natural calamities, etc. and
4. Any other unusual occurrence.

The contractor to ensure compliance with Guidelines, Laws and Rules related to Safety
for the Health and Welfare of construction workers. The contract agreement it is
directed to follow the safety manual issued by NHAI.

The contractor to report the following aspects of the incident:

 Type of Accident, viz., Fire, Mechanical, Electrical, Civil, etc.

 Work zone where the incident happened,
 Date and Time,
 Safety Officer Involved,
 List of people involved and their names, company name and Pay Slip Number,
 Number of Injured persons,

MSRDC-VBSL Prepared by: itelligence, ABM

Page 5 of 11
 As Is Process Document
 Number of deaths,
 Whether the incident was reported to concerned higher authority or not. If yes then
when and how was it is reported,
 The injured persons were given first aid or not,
 The injured and dead person were evacuated or not,
 Did Safety Officer inspected the accident site,
 Name of the Doctor and other medical personnel involved,
 Date and Time when the work zone was made safe.
 Actions, Activities and Tasks that were carried to restore the safe conditions of the
work zone.

2. Process flow

a. Safety Incident reporting

Sr. Process Steps Designation - Dept Legacy Systems

No.
1. Reported Incident/Accident Manual
EPC Contractor
to ERT
2. Emergency Response Team Manual
(ERT) informs the incident to
EPC Contractor
the Safety officer and start
immediate rescue.
3. ERT collects the information Manual
on the cause/s of incident,
EPC Contractor
impacts and measures
applied.
4. Submits the report to Manual
EPC Contractor
AE/SPV.
5. EPC ensures the compliance Manual
for EHS and conducts EPC Contractor
regular Audits
6. Submits the Compliance and Manual
Audit reports to AE/SPV on EPC Contractor
regular basis.
7. AE/SPV reviews the Manual
Compliance and Audit
reports and inform EPC if AE/SPV
any corrective measures
required.

MSRDC-VBSL Prepared by: itelligence, ABM

Page 6 of 11
 As Is Process Document

b. Preventive/Periodical Safety Inspection Round:

Sr. Process Steps Designation - Dept Legacy Systems

No.
1. Prepare Standard Operating EPC Contractor Manual
Procedure and Check List
2. Assign to Work Area EPC Contractor Manual
3. Approval of Standard Operating The Authority Engineer Manual
Procedure and work area by
Authority Engineer
4. Safety Inspection Round EPC Contractor Manual
5. Prepare Safety Inspection EPC Contractor Manual
Report
6. Submit Safety Inspection EPC Contractor Manual
Report to Authority Engineer

3. Process Swimlane Diagram

MSRDC-VBSL Prepared by: itelligence, ABM

Page 7 of 11
 As Is Process Document

4. Master Data Involved

Sr.
No. Description Legacy Originator Dept.
system/Manual
1 Type of Incident Manual Safety Department
2 Various Causes Manual Safety Department
3 Work Zones Manual Maintenance Department
4 Safety Officer Manual Personnel Department
5 Standard Operating Manual Safety Department
Procedures and Checklists

Please provide the existing sample data in excel format for each master Data

Details of the Type of Incident

Sr. Field Name Description Field Type

No.
1 Type of Incident Codified Identifier of type of CHAR-NUM
Incident
2 Description of Type of Short description of type of CHAR
incident Incident

Details of the Causes of Incident

MSRDC-VBSL Prepared by: itelligence, ABM

Page 8 of 11
 As Is Process Document

Sr. Field Name Description Field Type

No.
1 Cause of Incident Codified Identifier of Cause CHAR-NUM
2 Description of Cause Short description of Cause CHAR

Details of the Work Zone

Sr. Field Name Description Field Type

No.
1 Work Zone Number Codified Identifier of Work CHAR-NUM
Zone
2 Description of Work Zone Short description of Work CHAR
Zone
3 Work Zone Category Category identifying similar CHAR
Work Zones
4 Work Zone Type Type identifying additional CHAR
similarities of work zones
5 Danger Level of Work Zone Codified Flagged Indicator CHAR
regarding level of Danger
6 Safety Precautions Type for The Set of Safety Aspects CHAR
the Work Zone that need to be considered
for working in this Work
Zone

Details of the Safety Officer

Sr. Field Name Description Field Type

No.
1 Name of Safety Officer Person’s Name CHAR
2 Name of the Company Name of the Company to CHAR
which he/she belongs
3 Unique identifier of the Safety Unique identifier That CHAR-NUM
Officer identifies the Safety Officer
4 Qualifications Qualifications of the Safety CHAR
Officer
5 Certifications Certifications of the Safety CHAR
Officer
6 Safety Precautions Type The Set of Safety Aspects CHAR
that need to be considered

MSRDC-VBSL Prepared by: itelligence, ABM

Page 9 of 11
 As Is Process Document
7 Maximum Level of Severity of
Accident that the safety
officer can examine and
Assess
Details of the Standard Operating Procedures and Checklist
Sr. Field Name
No.
1 Unique identifier of the
Standard Operating
Procedures and Checklist
Points
2 Category of Standard
Operating Procedures and
/Checklist Points
3 The Question / Checklist
Point
4 The title of person answering
the Question
5 Criticality of
Questions/Checklist Points
5. Previous process
None
6. Frequency of the Process
As and When Incidents Occur.
Regular Safety Inspection Round
MSRDC-VBSL
for working in this Work
Zone
Maximum Level of Severity CHAR
of Accident that the safety
officer can examine and
Assess
Description Field Type
Unique identifier That CHAR-NUM
identifies the Standard
Operating Procedures and
Checklist Points
The Category identifies CHAR
similar Questions/Checklist
Points together in more
details
The actual Question / CHAR
Checklist Point
The titles can be witnesses, CHAR
competent staff, injured
persons
The criticality identifies how CHAR
sensitively
Questions/Checklist Points
must be further processed
Prepared by: itelligence, ABM
Page 10 of 11
 As Is Process Document

7. Current System Used for the Process

Currently the process is carried out manually

8. Output from the Process

1. Printout for Incident Report
2. Printout of Questionnaire and Checklist

9. Reports from the Process

1. List of Incident in various stages
2. Root Causes Analysis Reported
3. Statistics for Injured people and Deaths for given time period and a given work zone.
4. Completed Incident Report
5. Completed Questionnaire and Safety Assessment Report

10. References

1. Reference Document is NHAI Safety Manual.

MSRDC-VBSL Prepared by: itelligence, ABM

Page 11 of 11