Solution Design Document

Contractor Empanelment for EPC

Document Control

MSRDC-VBSL Prepared by: itelligence, ABM

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 Solution Design Document

Title Contractor Empanelment for EPC

Process Name Contractor Empanelment for EPC

Version

Version Date Created by Notes

V0 04.02.2020 ABM Knowledgeware Ltd in
Consortium with itelligence India
Software Services Pvt. Ltd.

Table of Contents

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1. Description of Process and Business Objectives........................................................................5

2. Current Scenario As Is Process (BPD).......................................................................................5
3. Process Flow Chart.................................................................................................................... 6
4. SAP Process Steps.................................................................................................................... 7
5. Gap Analysis.............................................................................................................................. 8
6. KDS (Key Data Structure )..........................................................................................................9
7. Data Migration requirements......................................................................................................9
8. Development Objects (RICEFW)................................................................................................9
9. Roles and Authorizations.......................................................................................................... 10
10. Reports ................................................................................................................................... 10
11. Assumptions............................................................................................................................. 11

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Process ID MM03_ Contractor Empanelment for EPC

Process Description Contractor Empanelment for EPC

Abbreviations:

Initials Description
RFI Request for Inspection

QS Quantity Surveyor

IPC Interim Payment Certificate

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1. Description of Process and Business Objectives

This document describes the proposed (To-Be) Contractor Empanelment for EPC process of
MSRDC. The process flow described in this document is based on ‘AS-IS’ documents. The
detailed workflow of the To-Be process is mentioned in ‘Process Flow’ Section of this document.

The content of this document forms the basis for the system configuration and testing phase.

For the VBSL project, MSRDC – EPC will initiate the proposal for required material supplier /
contractor in SAP system. Authority Engineer’s team will validate the necessary documents, do
the factory inspection and forward the recommendation letter to MSRDC. On confirmation of
MSRDC’s Engineerring Team, the empanelment of the contractor will be confimred to the AE &
EPC.

2. Current Scenario As Is Process (BPD)

Refer BPD Document Number :

MM-02_BPD_VBSL_Registration of sucessful contractor_V0

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3. Process Flow Chart

Automatic Process SAP Process

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4. SAP Process Steps

Step As is Process Step To Be Process Step To Be Transaction

System Code
1 EPC submits the contractor’s EPC will initiate the SAP ZVEN_INI
proposal with all required documents Proposal for Contractor
for specified Materials to Authority with Material details in
Engineer. SAP system.

On Submission of same SAP -

an email notification will Email
be triggered to AE’s
Quality Engineer

2 AE’s Team checks the required
documents, Inspects the Contractor’s
Factory and Prepares the Site
Inspection Report.
AE’s Quality Engineer OpenText ZVEN_ROC
will check the necessary
documents and confirm
to EPC for Factory
Inspection.

The Same Factory Inspection report Factory Inspection will be SAP FIORI
has been submitted to MSRDC along done manually and
with all document details for Inspection report will be
Approval. uploaded in SAP.

3 Proposal’s file is physically forwarded SAP’s workflow will get SAP
for Approvals.
4 Resident Engineer approves the
proposal, and the same proposal is
forwarded to MSRDC’s Engineering
department along with Factory
Inspection report.
FIORI
triggered on updating the
Factory Inspection report
for approval.
On confirmation from SAP FIORI
AE’s Resident Engineer,
next workflow will be
initiated through SAP to
MSRDC’s EE for
Contractor approval.

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Step As is Process Step To Be Process Step To Be Transaction

System Code

SAP System will trigger SAP Workflow

an email to EE

5 MSRDC’s EE checks the required MSRDC’s EE will check SAP FIORI

documents & Factory Inspection the required documents
report and gives the Final approval in SAP and will confirm
for Contractor the approval in the
system.

On getting approval, the

result will be updated in SAP -
SAP system as BP and Email
trigger an email
notification to AE and
EPC

5. Gap Analysis

GAP No. As is Process Step To Be Process Step Remark

1 Screen for scanned Customised screen for
document upload uploading the documents and
initiating proposal in system
will be created.
2 Uploading Factory Inspection Customised screen for
report uploading the Factory
inspection report and
recommendation letter will be
created.
3 Approvals from MSRDC Customised screen for
Approval will be developed in
the System.

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6. KDS (Key Data Structure )

 Business Partner Category : Vendors are categorized according to requirements and some of
the vendors having similar characteristics are grouped together and placed in one category.

IMG Path: SPRO → Cross Application → SAP Business Partner → Basic Setting → Business
Partner Role → Define BP Role Category groups

Sr. Data type & Account Account Group Internal / From

To Number
No length Group Description External Number
1 Character – 4 ZEPC EPC Vendors I 100000 109999
2 Character – 4 ZFIN Finance Vendors I 200000 209999
3 Character – 4 ZCON Consultants I 300000 309999
4 Character – 4 ZLEG Legal Vendor / E Advocate Number
Advocates
5 Character – 4 ZCMS Construction I 400000 409999
Material Supplier

7. Data Migration requirements

Existing Source list of contractors & materials will be uploaded in the system along with the
relevant approved scanned copies.

8. Development Objects (RICEFW)

Sr. F/R/I/C/E/
Object No. Object Type Description FS Ref.*
No W**
1 MM_C_53 Enhancement Vendor File Initiation E
2 MM_W_54 Workflow Vendor File approval W
3 MM_C_55 Enhancement Recommendation Letter Form E
4 MM_F_56 Form Recommendation Letter F
5 MM_W_57 Workflow Proposal Approval with W
Recommendation Letter
6 Enhancement Vendor Approval E
MM_C_58
7 Workflow Vendor Approval W
MM_C_58

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Functional Specification Reference

** F – Forms, R – Reports, I – Interfaces, C – Conversion, E – Enhancements, W – Workflow

9. Roles and Authorizations

Sr. SAP Transaction Create/Change/

Role Activity Description
No Code Display
1 ZVEN_PROP Vendor Proposal ZVEN_INI All
Initiation
2 ZVEN_PROP_APP Vendor Proposal ZVEN_INI_APP All
Approval
3 ZVEN_ROC Vendor ZVEN_ROC All
Recommendation
4 ZVEN_ROC_APP Vendor ZVEN_ROC_APP All
Recommendation
Approval
5 ZVEN_APP Vendor Approval ZVEN_APP All

10. Reports

Sr. No. Report Description Format Standard Report SAP Transaction Code
Available Available
1. EPC’s Contractor No Yes ZEPC_CONT (MKVZ)
Status
2. EPC’s Source List No No ZEPC_SOC

1. EPC’s Contractor Status Report

Column Field Description

Vendor Contractor / Supplier – Code
Supplier Name Contractor / Supplier – Name
Street Address of Contractor / Supplier
Country Country
Postal Code Postal Code

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City City
Account group Grouping of Contractor / supplier
Search term Search term

Telephone Telephone of salesperson of Contractor / Supplier

2. EPC’s Source List

Column Field Description

Vendor Contractor / Supplier – Code
Supplier Name Contractor / Supplier – Name
Material Material Code
Material Description Material Description
UOM Unit of Measurement
VDate Validation Date

11. Assumptions

The assumption on which this document is prepared is,

1) EPC will initiate the Contractor approval through SAP

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