MANAGEMENT PROCESS

It needs more than just a smart plan to make a non government

organization work.A successful NGO needs a lot of study and feasibility
surveys especially in its initial phase.

 In this ever evolving world it is not hard to find a specific cause we are
willing to work for and care about.The list is extensive from raising orphans
and providing quality food to reducing poverty and free education.An NGO
can of course not cater to all these problems solely and uproot them from
the base.Many of these issues will require more than what we have
planned for.

1) PLANNING

Planning is the most important management processs in establishing an

NGO.At this stage it is most likely that we have clear perception about our
NGO i.e. what issue should we address and in which particular region ?
This all includes in our research for the specific project.Before finalizing our
objectives and attainable goals, it is very important to closely observe the
environment we intend to operate in.We need to get insights of existing
NGOs of the same class and type.For instance we intend to operate an
NGO which looks after orphans and their education.We’ll search for all
organizations working in the same field i.e. orphans, education and
villages.This might include SOS international and Akhuwat in Pakistan.If we
want to make a real difference and impact than our NGO should have
unique goals and objectives as people are already funding the running
organizations.

We can get facts and information from these already running NGOs.The
representatives of these NGOs are always ready to help new entrants as
the goal is common i.e. serve humanity.

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 After research in the planning stage,we have to evaluate our ideas based
on our goals and resources.We have to enlist our ideas clearly in an orderly
basis so that we can share the relevant information with concerning
people.We have to generate the following essential parts that will lead us to
execute our plan.

NGOs Mission ?

All NGOs have have attainable mission statement which portrays your
objectives to the society including the government,donor parties and the
people who will be benefited.

NGOs Goals ?

This includes the field on which ngo intends to work on.For example SOS
works for orphans and their education.

The next step is to decide how you plan to fund your NGO and related
services. Fundraising is an ongoing concern for almost all charitable
organisation’s, even massive international organisations need to continue
fundraising to deliver their services. There are an abundance of different
ways that you can fund your organisation from with grants, member
subscriptions, trading, major donors and individual giving being the most
common forms.

It is important to study how similar organisations and other NGOs working

in your chosen location raise their funds. If it isn’t clear from their website or
other materials then just ask. NGOs are expected to be transparent about
where their funding comes from and most will be open with you about how
they raise their funds. Most organisations will maintain a fundraising mix of
different income streams that may change over the years depending on
their environment. For example, an NGO may start off with a major one off
contribution from a wealthy supporters, move towads grant funding to
access seed money to kickstart a major service, use community fundraising
events to generate additional funds and then experiment with contributions
from service users. It all depends on the type of NGO you establish, where
it is based and what the current funding environment is both locally and
internationally.

ORGANIZING

Now that you have a clear understanding of what services you intend to
deliver through your NGO you need to now work out who will be
responsible for the many critical tasks within your organisation. At
this stage there is a good chance that you will have very minimal funds and
the people who are supporting you are donating their time in support of
your cause. Depending on the type of services you plan to run it is quite
possible to operate a small NGO with an entirely volunteer staff. The key to
this structure are the people themselves as they will need to be dedicated
and reliable as well as having the time and skills needed to complete the
tasks assigned to them. There is a reasonable chance that you’re not in
touch with anyone who has the skills you need to actually deliver programs
and you may need to consider making a part time appointment.

\Who will be responsible for fundraising, service monitoring, governance,

promotion, networking and  finances? There is a good chance that a good
proportion of these responsibilities will land at your feet. Do you have the
time and resources to manage it all effectively on your own. If not, what
support can you draft in to help lighten the load. Keeping costs to a
minimum is crucial at this stage so you will likely need to call on friends and
family for as much support as they can offer. Some NGOs are fotunate to
be able to establish themselves with support from a company who can
provide certain facilities such as accounting services or an office, but for
most they will have to find their own way.

Set about creating a clear organisational structure that incorporates all of

the different elements of your NGO. There should be clear lines of control
and responsibility as well as brief job sepcifications for each role that detail
precise responsibilities and expectations. You need to make sure that you
control your NGO, understand all of its constituent parts and can guide
these separate elements down a single path.
The final piece of your NGOs fledgling backbone is to identify and work
towards the facilities you need in place for your NGO to operate and deliver
services. Some NGOs are based out of people’s homes, hire local
community space to deliver services and function remarkably well with
extremely low overheads. But again, it depends on the type of NGO you
are working to establish. A care home for older people takes significantly
more time, investment and resources to setup compared to an after school
club for children. The first demands a modified building, staff and medical
facilities whilst the latter requires little more than a room. Understanding
exactly what your NGO needs to be successful and to operate effectively is
crucial to the short and long term success of your vision.

At this stage you may start to feel a little overwhelmed. Don’t worry, this is
totally natural and you should try to channel your concerns into working
dilligently on organising the structure of your burgeoning NGO.