Request for Quotation 0003-01-20

From Procurement – IPKO Telecommunications LLC

For

Subject Supply IPKO with iPhones 11

Dears,

We have honor to invite you for quotation for supply with iPhones 11 as described below.

 Offer MUST provide written confirmation that offered phones have

declaration of CE - Conformity European otherwise bidder will be disqualified.
 Prices should be quoted in Euro (€) including all taxes in Kosovo and transport costs
until the IPKO-s warehouse in Pristina. (Not for Companies outside Kosovo).
 Prices MUST be written on the provided excel sheet below;
 Offer MUST include Delivery Time for each offered phone from Order date and
Warranty period;
 For companies outside Kosovo quotation should include delivery terms DAP Pristina
– Incoterms 2010.
 Bidder should provide declaration of conformity.
 Offer should include the Origin of the phones.
 In the phones package there should not be any sign about Memory Capacity, Warranty
and any sign of any other operator – including boot of the phones.
 Delivered Phones that does not meet above requirements will be sent back to the
vendor.
 Warranty MUST be provided for all offered phones;
 Selected winner MUST deliver the phones with the Customs Clearance documents
and signed and stamped list with IMEI/serial numbers to IPKO warehouse;
 Instruction Manual in Albanian and Serbian MUST be inside the package of all
phones (for the selected winner);
 The offer should include all business documentation/certificates of the Company.
 Company should argument the experience for this kind of supply, if it’s possible to
provide evidence;
 Quotation validity should be minimum one month. In case of no response from IPKO
Within this period, the bid is considered unsuccessful;
 IPKO reserves right to negotiate with the bidders, to ask a clarification or to check
information received and/or cancel all received offers at any time.
 Company should argument that uses IPKO products (Not for Companies outside Kosovo).
 Bidder MUST note that IPKO payment terms are 60 days from the invoice date;
 For any question, please contact the e-mail address below;
 Additional information and documents that are necessary to be submitted
together with the offer are:

 Company Name
 Contact person(s) and Position
 Full Address (Number, Street, Zip Code, City, Country,)
 Telephone/ Fax
 E-mail address
 Website
 Company must attach copy of the business certificate, VAT certificate
and copies of all certificates for operating relevant activities in Kosovo.

 When assessing the bids and selecting the bidders, the Customer (IPKO) will take
into consideration the documentation from the bid. The decision will be made by
a panel, which will consider the following factors: Price, Specifications, Bidders
capabilities and references. IPKO may call on to the bidders for further
clarifications on the bids. The clarifications or additional information must not
include changes to the basic elements of the bid.

 RESPECT OF ETHICAL AND BUSINESS STANDARDS

Contractor is obliged to comply with Code of Business Conduct of IPKO, which sets
out the basic principles and standards that is available at:
https://www.ipko.com/wp-content/uploads/2019/03/IPKO_Supplier-Code-of-
Business-Conduct-1.pdf. The provisions of this Code are essential for the business
relationship between IPKO and Contractor and the Code is valid for the entire
duration of the business relationship between the Contractor and IPKO.
IPKO reserves the right to verify the compliance of Contractor’s conduct with the
Code in the event of suspected violation of the Code. In case IPKO finds that the
Contractor violates the Code, it can regardless of the other contractual provisions
between the parties, cancel contractual cooperation without notice.
 The bid MUST be submitted to: IPKO Telecommunications LLC, Str. Zija Shemsiu no.
34, 10000 Prishtina, Kosovo, before 05.02.2020 until 11:00h. The bid must be
submitted in a closed and sealed envelope and marked: “DO NOT OPEN - BID FOR iPhones
11 /ATTN: PROCUREMENT”. The front of the envelope MUST include the bidder’s Name
and address.

*NOTE:

- If the quotation is not submitted in accordance with this RFQ, the Bidder will be
disqualified!
- Offered phones MUST comply with 3G data requirements, which are:

o GSM-900 (P-GSM and E-GSM) and DCS-1800 (GSM-1800),

o Operating Band I and Band VIII (UMTS2100 and UMTS900)
o Whilst concerning the types of UMTS it can be HSDPA, HSUPA or HSPA/HSPA+
o 4G Network – LTE 1800

-For phone models that support LTE:

o 4G Network – LTE 1800

Sincerely,
IPKO Telecommunications 29.01.2020
Ulpianë, Rr.Zija Shemsiu nr.34 Prishtinë
10000 Prishtinë, Kosovo
procurement@ipko.cm
Tender Bidding Slip:

Model QTY Price Total

iPhone 11 128GB - White 1

iPhone 11 64GB - Gold 5

iPhone 11 128GB - Black 3

iPhone 11 64GB - Purple 1

iPhone 11 Pro 256GB – Midnight Green 1

iPhone 11 Pro 64GB - Black 3

iPhone 11 Pro 64GB - Midnight Green 7

iPhone 11 Pro 64GB - Space Grey 20

iPhone 11 64GB - Space Grey 2

iPhone 11 Pro Max 256GB - Space Grey 5

iPhone 11 Pro Max 256GB - Gold 1

iPhone 11 Pro 64GB - Gold 1

iPhone 11 Pro 64GB – Silver 4

iPhone 11 Pro Max 64GB - Space Grey 7

iPhone 11 Pro Max 256GB - Midnight Green 1

iPhone 11 Pro Max 64GB - Gold 3

iPhone 11 Pro Max 64GB - Midnight Green 3

Grand Total

Delivery Time: ______________________

Warranty: ___________________________