EXIT FORMALITIES

STANDARD OPERATING PROCEDURE

Document Attributes
Document no OCW/SOP/0017.1
Approval taken from CEO

Policy owner Human Resources

Effective from date

Objective: When an employee resigns, retires or is being terminated from work, the required
paperwork and formalities associated with employee exit need to go through a systematic process

Scope: Clearance from IT, Accounts and HR department , and full & Final settlement
 Procedure of Exit Formalities
Accepting Resignation
of Employee, and
confirming Last day of
working
Employee is marked
exit from the system
Last working day will
HR will conduct final
be informed by HR at
exit interview
allindia@oneco.work
Clearance formality
Full and Final payment
are performed on
will be calculated and
last day of an
paid
employee
Exit Process
➢ HR should receive resignation, duly approved by the Reporting Manager.
➢ HR will intimate Accounts to stop any payment if resignation date is close to the payroll date.
➢ Final clearance form: Where the employee is supposed to take signatures from different Department Managers
after handling charge. E.g. IT for desktops and deletion of email ID. Admin for stationary and cabinet keys, visiting
cards. Finance for any kind of dues. Reporting Manager for Files, documents, etc.
➢ Exit interview form to be filled by the employee.
➢ Exit interview to be conducted between the employee and HR only.
➢ HR would then give a feedback to the Reporting Manager if required.

Post Exit Process

➢ After the exit of the employee, in receipt of the resignation letter, final clearance form and exit interview form, duly
filled in and signed by the employee; HR will calculate the full & final Settlement on the basis of the necessary
details as attendance, leave records, etc. and send it to CFO for approval, once form is approved will be given to
finance department for processing of the full and final.
➢ The Employee should receive the Full and final amount in 45 days from the date of relieving.
➢ The Full and final Settlement cheque should be issued to the concern with acceptance on the Acknowledgement
letter for F&F.