BSBMGT605 TASK-2

Synopsis
PURA is a civil engineering firm which is working from most recent 30 years in
business as a group of 180 representatives. This group has certain diverse
working environment when contrasted with rest of the PURA Company. The
product group has been entirely beneficial for the organization and friends has
chosen to set up this piece of the organization as a different firm. Board of
directors has decided to first disclose the proposal to the software team and
after the confirmation of them, it will be officially announced.

Meeting email to all the stakeholders:

To
The stakeholders,
MacVille Company,

Subject: Minutes of the meeting recently conducted

Dear stakeholders
We are writing this email to you to inform about the meeting that has recently
taken place at our centre. All the main administrative members, employees,
COE has attended the meeting at our centre office in Brisbane on 5 th of
February at 10:00 AM. Employees who couldn’t attend the meeting for certain
reasons apologise for their absence. Main key points that has been discussed
in the meeting are:
 PURA has decided to establish the software developer part of the
company as a separate business and naming it PURA IT, because recently
it has been identified that software team has been a very good profit to
the company and can give more benefits if working alone as a separate
firm.
  We have decided to first discuss this decision with the PURA software
team and if they agreed with all the conditions, we can announce this
change officially.
 Board members of both the company would be same and a senior
manager will be appointed as the CEO of the firm.
 Office site has been decided but not designed yet, employees of PURA IT
can design the workplace according to their need and can have input in
their new working environment.
 For first 12 months, all the employees are going to work from office site
and they will get 10 business days to start work in new office.
 New employment contracts are to be made and employees will also get
signing up bonus and more bonus for staying there for first one year.
 There will be more flexibility provided to the employees in terms of their
working conditions.
We wish luck to all the employees who are going to be the part of new
team and also seek their feedback on set policies and procedures for the
company. If the employees want any new technology to be installed in the
office, they can suggest the management about it as it is going to be their
own space.
After discussing all things with the staff, we will arrange another meeting
with the stakeholders and will give our final decision.
Kind regards
Harmandeep Kaur
Team leader

Report
Summary: MacVilla has decided to launch its new branch for its software
engineers and arranged flexible schedule for the employees in it. Company
have asked them about any suggestions and amendments they want in their
work environment. All the staff will remain same and will get signing up bonus
from the new company, and also board of directors will remain the same.
Suggestions and recommendations of the staff will be taken into consideration
and reasonable demands will be catered to as well. There will be different
 working environment and space for the new company and its staff. Board has
disclosed the plan to the software team members and also asked the team
members to remain this as a secret until the time the news to be released in
press.

Groups affected: Two main groups affected by this big change are:
PURA IT: Most affected group will be the new firm who has to go through
major changes and have to adopt to new working environment.
 All the members of the PURA IT are going to be provided with more
flexible work arrangements so that they are confident to work into their
new firm.
 PURA IT needed admin staff and support to actually function properly.
 Employees of the new company can also their input in the design layout
of their working environment along with any technology they want to
install in their new office.
 PURA IT team also have flexible roster of 6 hours which will help them
settling into routine pretty easily.
PURA: The second group to be affected the most will be the staff of the
company PURA, as one part of the company is getting to change and they also
have to tackle this situation.
 PURA IT staff is to be retained.
 They might have no access to the members of the software team of the
company as they are going to be in another building now.
 They might have to work a little more without supervision as all the
board of directors would be busy in the new company.

Risk management: When a new firm is opened, there is always a slight

chances of risks associated with it. Following is a list of risks that PURA IT might
face and how these risks can be managed:
RISKS MANAGEMENT
Staff behaviour towards new environment Staff behaviour can be managed by giving
and company staff more authority to work and develop
their own schedules, which will help them
settling in new company.
Retaining of staff could be hard from one Staff has to be given sign up bonus and
company to a new one more flexible routines to attract them
retain into new company.
Lack of resources Pura company should prepare themselves
in advance for all the resources they need
to complete the functioning of new firm.
Effectiveness of policies and procedures Hard and fast rules should be introduced so
that all the policies and procedures that are
set to be followed properly. And should be
revised when needed
Success of virtue All the workers and management should try
their best to make this venture a success.
Company should also include all the staff
for their feedback and should also work on
their suggestions.

Recommendations: PURA IT staff has given following recommendations for

their working environment:
 Touch screens should be installed in the office.
 Plug in and tune outs
 Flexible rosters for the staff to follow and should be allowed to work
from home.
 PURA IT office should be set as a satellite office rather than a separate
one.

Email:
To
The stakeholders,
MacVille Company,

Dear stakeholders,
This letter is to inform you all that the decision of separating PURA IT from
PURA has been granted by the board of directors and by the staff pf the
company itself. All the staff will be given a time of 10 days to join the new
company and as decided board of directors are going to remain same for both
the companies. The employees who will decide to join the new company will
be given bonus and will be given more bonus after staying in the new company
for first 12 months. PURA IT staff will have more flexibility in their working
schedules and also the staff will be allowed to work from home when needed.
All their demands for new technology are also going to be looked for and will
be installed once they are passed by our management staff.
Board of directors hope for the best in the new company and are always there
to help the staff and guide them through their journey in the new firm. All the
suggestions from all the stakeholders are more than welcome. Company will
try to achieve their target with the help of staff and management.
Thanking you all in advance.

Kind regards,
Harmandeep Kaur
Team leader