Report

Colne Community College and

School sport pavilion

Unless otherwise indicated, images in this report belong to the author.

Student Id: 1453495

 List of Abbreviations

BREEAM- Building Research Establishment Environmental Assessment Method

CCTV- Closed Circuit Television
CCS- Considerate Constructors Scheme
CDM- Construction Design and Management
CIOB- The Chartered Institute of Building
CITB- Construction Industry Training Board
COSHH- Control of substances Hazardous to Health
CPP- Construction Phase Plan
HASWA- Health and Safety at Work Act
HGV- Heavy Goods Vehicle
HSE- Health and Safety Executive
JIT- Just In Time
NPPF- National Planning Policy Framework
TPO- Tree Preservation Order
WMP- Waste Management Plan
 Executive Summary

i. This document will detail a twenty four weeks construction

phase plan (CPP) for the removal of two timber storages and
construction of a new sports pavilion
ii. The report will show the site facilities positions; a site set up
plan and a site traffic management plan which should include
any issues that may arise with the deliveries to the site.
iii. A waste management plan and environmental protection
procedures will be integrated to reduce the impact to the
environment.
iv. The client requires the contractor to register the site under the
Considerate Construction Scheme, so all subcontractors are
expected to follow and adhere to the Scheme's guidance and
standards of practice.
v. This document will contain all the relevant information and
justification for each phase of the construction plan, including
site set up, layout and other construction aspects, such as the
impact on the environment, traffic management, waste
management, etc.
vi. The site lies on a designated Coastal Protection Belt and is
adjacent to a County Wildlife Site.
vii. The access road is actually a private road with a width of 3.5
meters, congruent with a public footpath. This lane has no
pedestrian footpath, but remains the only access for students on
foot, to access the sport field, therefore, exceptional safety
measures must be taken.
viii. Immediately adjoining the sport field there are five houses of
which Greythorpe is s grade two listed property since 1987.
(Britishlistedbuildings.co.uk, 2018)
Figure 1 Greythorpe Grade II Listed (Zoopla.co.uk, 2017)
 Table of Contents
1.0 Construction Phase Plan......1
2.0 Site set up Plan...................2
2.1 Perimeter.............................................................2
2.2 Site security.........................................................3
2.3 Delivery routes, Traffic Management and site
access........................................................................4
2.4 Parking Arrangements.........................................8
2.5 Overhead cables..................................................8
2.6 Site facilities.........................................................9
2.7 Emergency Procedures.....................................10

3.0 Environmental
Considerations........................11
4.0 Waste management
procedures..............................13
5.0 Environmental Impact
Assessment.............................13
5.1 Key Stakeholders...............................................13
5.2 Flora and Fauna................................................14
5.3 Soil-Air-Water.....................................................17
5.4 Social and economic Factors............................17
5.5 Materials Used...................................................18
5.6 Health and Safety..............................................18
5.7 Waste Management...........................................18

6.0 Considerate constructor’s

scheme....................................19
6.1 Principles......................................................19
6.2 Measures to achieve a good score..............20
6.2.1 Appearance...........................................................20
6.2.2 Community...........................................................20
6.2.3 Environment.........................................................20
6.2.4 BREEAM................................................................21
6.2.5 Health and Safety..................................................21
6.3 Effects of non-compliance............................21
7.0 Conclusion..........................22
References................................23
Bibliography..............................26
1.0 Construction Phase Plan

- The construction phase plan (Appendix 1), and construction

program (Appendix 5 ) attached to this document will detail
the scheduled works as intended.
- The site will open between the hours of 8.oo am and 5.oo pm,
and standard working hours will be 8.oo am until 4.oo pm,
with one extra hour allowed if required. Saturdays would be
available if specifically required for any left behind tasks
delayed for various reasons that may occur. That is due to the
strict finish dates that have been set by the client based on a
program of 24 weeks for completion and on the funds being
readily available from own sourcing and sponsoring from the
Football Foundation.
- The new single storey facility will include four changing
rooms with toilets and showers, officials’ changing rooms, a
coach education classroom, a kitchen, an office and plant
storage. This will replace the existing changing rooms which
are dilapidated and without shower facilities.
(Footballfoundation.org.uk, 2011)

1
 2.0 Site set up Plan

The initial site layout is detailed in Appendix 2, attached to this

document

2.1 Perimeter
- As mentioned in the introduction above, the site is located
approximately six miles away or nine miles driving from
Colchester, within the village of Brightlingsea, which is
deemed to be fairly safe concerning criminality or unwanted
social disturbances based on the statistics, as shown in Figure
2 below.

Figure 2 Crime in Brightlingsea (Ukcrimestats.com, 2018)

- However, the perimeter of the site would require a steel

hoarding type of fencing to ensure minimal safety, site
screening and prevent any unwanted access to the site of
children or members of the public with criminal intent.

2
2.2 Site security
- Appropriate steel hoarding as shown in Figure 3 below with
strong and lockable site entrance gates to be erected around
the perimeter.
- The hoarding needs to be adequately installed for the
protection of the public, resist impact damage and resist wind
pressure. They should also be lit at night.
- The licence or permit for the hoarding to be erected is to be
obtained by the contractor from the Local Authority.
- CCTV dummy cameras must be installed, preferably on every
corner of the site as they may prove to be an efficient visual
deterrent.
- An alarm system connected to a security firm is
recommended, as it will provide safety during non-working
hours.
- Clear signs and warnings of cameras and security alarms will
be displayed all around the perimeter to discourage any
criminal intent. (Chudley and Greeno, 2010) describe the
storage of materials as "the provision of adequate space,
protection and control for building materials and
components held on site during the construction process".
Therefore, special measures will be taken, and potential
problems should be addressed accordingly.

3
Figure 3 Steel Hoarding (Nixonhire.co.uk, 2018)

2.3 Delivery routes, Traffic Management and site access

- For environmental purposes, and to reduce the carbon

footprint of this project, the contractor will endeavour a good
communication and flow of materials and services such as
hiring of plant and tools with local builder merchants.
- The nearest major builders merchant is Travis Perkins, whose
branch is situated, approximately 10 miles away in Clacton or
19 minutes in normal driving conditions, on Oxford Rd,
Clacton-on-Sea CO15 3TB, as can be observed in Figure 4
below.

4
Figure 4 Delivery Route (Google.co.uk, 2018)

- Where delivery of ready-made large items such as roof trusses

is required, special permits shall be obtained from the local
authorities, with two way traffic management to be enforced,
such as stop and go signage, to allow easy access of a
telehandler or forklift for unloading and transport to the site
compound.
- Saturdays would be preferred for such ample activities
although any day should be suitable, with prior and detailed
arrangements in place.
- However, construction on site of the roof structure would be
easier and more straightforward by eliminating time waste
associated with permits and logistics, therefore, it would be
preferable.
- Blocking of the access road for emergency vehicles must be
avoided.
- Articulated HGV's are not suitable for deliveries
- Parking suspension shall be enforced for the entire length of
the works between the hours of 8.oo am and 16.oo pm around
the site perimeter, to allow all other deliveries to be unloaded
by means of forklift, as the access point is very narrow and
would not accommodate access to small or medium lorries as
shown in Figures 5 and 6 below :

5
Figure 5 Narrow entrance and blocked Private road

Figure 6 Narrow Access Private Road entrance and Public Footpath

- Under regulation 27 of CDM 2015, all vehicles routes must be

indicated by "suitable signs where necessary for reasons of
health or safety".
- A banksman will control safe movement for vehicles, plant,
and pedestrians.

6
- Routes will be marked with different colours, green for
pedestrians and red for vehicles, they will be regularly
checked and properly maintained.
- The banksman will also ensure safe movement of vehicles
exiting the site to protect members of the public outside
premises. He will ensure all loads are safe, to ensure danger of
falling objects and dangerous movements are eliminated
(Regulation 28).
- Strict timing deliveries will be negotiated with the named
supplier in the interest of Health and Safety. Therefore, a
detailed schedule of pupils’ attendance to the sport grounds
shall be obtained from the Colne School so they won’t
coincide.

- Further considerations:
 Separate pedestrians and construction vehicle traffic
at or before the project entrance
 Provide “pedestrians only” areas
 Provide “construction vehicles only” area where only
designated personnel can enter
 Provide where necessary a trained ‘banksman’
 Provide safe pedestrian routes to and from work
locations
 Provide safe construction vehicle routes around the
project
 Project address and date
 Location of cabins, welfare etc.
 Provide a plan / drawing of access and egress to the
project
 Show local routes/road systems including one way
schemes, car parking etc
 Specify areas where the project will need to provide
traffic control

7
  Detail speed limits / height and width restrictions
 Parking restrictions
 Other local traffic characteristics: vehicular and
pedestrian flow
 Mobilising / demobilising of plant
 Deliveries to project / loading / storage areas.
 Vehicle route / area / turning / reversing.
 Signage.
 Overhead / underground services, identified and
marked
 Temporary lighting.
 Vehicle maintenance / refuelling areas (with
appropriate emergency / environmental
considerations)

2.4 Parking Arrangements

- The contractor shall reserve enough space for parking within

the site compound for at least ten vans for the subbies, due to
the lack of parking options

2.5 Overhead cables

- A telecom pole with cables connected to other houses is

present as shown in Figure 7.

8
 .
Figure 7 Overhead cables

2.6 Site facilities

- The actual pavilion, which will be retained, will be used for

site facilities, to gain space for the storage of materials,, plant
and waste management. This will not only save a lot of space
within the yard, but it will also save outgoing expenses for
hiring the extra cabins.
- The contractor will provide subbies with storage areas as
detailed in the report. Under CDM Regulations 2015,
everyone involved in a project, from client to worker, has a
duty to comply with the law from incipient stages starting
with the pre-construction phase plan to completion. In the
development subject to this report, some construction
operations will require careful planning and control.
(Hse.gov.uk, 2015)

9
 - However, the subcontractors are responsible for securing
their own property, follow contractor’s method statements
and CDM Regulations and implement the required H&S Law.
- Any flammable substances must be stored accordingly.
- Male and female toilets are present and functional and they
will serve the site personnel during the works.
- The changing room in the old pavilion will be used as the
drying room
- Three Porta cabins will be hired. One for the site office and
meeting room , one for the canteen and one for the storage of
consumables (screws, fixings, etc.) and tools
- The steel unit present on site as shown in Appendix 1,
Existing Site Layout, will be relocated within the compound
and used as storage for materials and tools

2.7 Emergency Procedures

- All operatives must sign in when accessing the site premises

and sign out at the end of the shift, which is the best way of
keeping count of the people on site in case of fire. If anything
would happen, all operatives should gather at the muster
point highlighted in pink on the Site Set up Plan attached as
Appendix 2 at the end of this Report, where those in charge
should check the presence based on the register book.
- Under Regulation 9 of The Management of Health and Safety
at Work Regulations 1999, the management will ensure that
contacts with external services regarding first-aid, emergency
medical care and rescue work will be arranged. (The

10
 Management of Health and Safety at Work Regulations 1999,
1999).
- Management will appoint a qualified and trained first aider
- The nearest Centre for minor injuries is Colne Medical
Centre, three minutes away in Brightlingsea, at 40 Station
Road.
- The nearest hospital is Clacton and District Hospital, 10 miles
away, or twenty minute drive
- In line with paragraph (6) from Regulation 32 of CDM 2015,
persons undertaking work where is a risk of fire, must be
suitably trained and instructed, usually being issued a permit
to work.
- Under Regulation 32, construction sites must provide suitable
and sufficient fire-fighting equipment and alarms such as
mobile fire points (see Figure 8), and fire detection systems.
(hse.gov.uk, 2015)

Figure 8 Mobile fire point ( Safelincs.co.uk., 2016)

11
3.0 Environmental Considerations

- The site will have to be monitored continually to ensure that

environmental protection procedures are followed.
- Using quieter equipment and restricting the use of noisy
machinery to late morning or early afternoon is one of the site
rules.
- Regular road sweeping or jet washing vehicle wheels leaving the
site will reduce mud on surrounding roads. Posters and signs will
be clearly displayed on the site, and the induction will inform the
workforce of the requirements.
- Dust will be kept at a minimum through damping, or use of
vacuum extractor enabled machinery where possible. Control of
fuel spillages and controlled disposal of dangerous and toxic
substances to eliminate ground, water, and air pollution.
- Under The Environment Protection Act 1990, the management
must ensure that by any process employed in building the new
Sport Pavilion, will take all the precautionary measurements to
avoid harming any living organisms or ecological system, and
will avoid polluting the environment, be it air, water or land
(legislation.gov.uk, 1990)
- Storage of dangerous and flammable substances in designated
areas will be arranged in accordance with the COSSH Regulation
1988. Fuel containers for plant equipment shall be kept confined
in other containers to avoid spillage.
- Periodical sampling of soil and water and monitoring of noise
with special equipment. Providing training and spill kits in the
event of spillage of dangerous and harmful substances.
- Even though the site area will be completely re-turfed the grass
will be protected with mesh to attenuate the damage on ground
due to heavy traffic, as seen in Figure 9 below.

12
Figure 9 Grass protection mesh (Prestogeo.com, 2018)

4.0 Waste management procedures

- Earth resulted from excavations will be dispose of accordingly by
an appointed subcontractor.
- No hazardous and toxic waste, such as asbestos on site.
- There are two timber storage units that will be removed and can
be recycled entirely.
- Aim for a ‘just in time' delivery of materials to prevent loss
through damage by storing them on site for too long and avoid
wastage.
- Dispose of harmful substances and materials in special
containers in line with current legislation (COSSH)
- Dispose of general waste in the skips and bins provided, for
which a specialist contractor would be hired to come and
dispose of when needed.

13
 5.0 Environmental Impact Assessment
5.1 Key Stakeholders
- An Environmental Impact Assessment is a legal requirement
that needs to be included from the start, and other legislation
such as HASWA 1974 or CDM Regulations 2015 ought to be
followed through to completion.
- Community meetings shall be arranged to present the
stakeholders the measures to be taken to avoid disturbances
during the construction phase, such as segregation of the
construction site from the rest of the public and users of the
Sport Grounds as well as adjacent residents, measures related
to sound and dust pollution, etc.
- The neighbouring residents have children themselves
attending Colne School. They are not against the addition of
a new Sport Pavilion, which they think it is required, as
revealed by the comments related to the previous application
CC/TEN/130/07. (Idox.tendringdc.gov.uk, 2011).
- The same document reveals that the freehold outright owner
of the access road, Mrs. M.J.Girling, complained about the
applicant’s failure to send requisite notices in accordance
with the Planning Act policies, and that she has learned
about the aforementioned application from the local
newspaper. Therefore, all the legal requirements and
necessary steps should be taken to ensure compliance with
the legal procedures and everyone’s agreement, especially the
land owner’s.
- The present pavilion is derelict and not fit for purpose as it
has never been, and in need of replacing with proper welfare
facilities, such as showers and canteen. Everybody agrees
with that.
- The only objections from the previous withdrawn application
were related to the extent of the development which
exceeded, the otherwise accepted necessity of constructing a
new pavilion, by including a large car parking with flood
lights and long hours bar and terrace for serving food and

14
 beverages, which were in breach of the current Planning
Policy of Tendring Council (Tendringdc.gov.uk, 2013).

5.2 Flora and Fauna

- Tendringdc.gov.uk (2013), lists Noah's Ark Pit (with an area
of 11.9 hectares, Grid Reference TM 060186) in
Brightlingsea, as a “Local Wildlife Site and Ancient Wood” in
Table D1 of the “Tendring District Local Plan 2013-2033 and
Beyond, Preferred Options Consultation Document”.
- This is a large lake with a small reed island, surrounded by
scrub and grassland. However, as can be observed in
Figures 10 and 11 below, its location is more than 1 mile away
from the Sports Grounds, therefore, no protected species of
flora and fauna will be affected by the planned construction
works.
- There are no Hedgerow Retention Notice by the Tendring
Council, nor TPO’s that would affect the works

Figure 10 Noah's Ark Pit (Gridreferencefinder.com, 2018)

15
Figure 11 Noah's Ark Pit (Knollova, 2008)

- The site falls within The Coastal Protection Belt as can be

observed in Figure 12, below. However, the construction of
the Sport Pavilion follows the guidance of NPPF 2012 and
Local Action Plans in terms of sustainability and,
protecting and enhancing the countryside as well as
protecting the environment
(Assets.publishing.service.gov.uk, 2012).

16
Figure 12 Coastal Protection Belt (Colchester.cmis.uk.com, 2017)

- There is another ancient woodland adjacent to the playing

field, which is on the southeast boundary as shown in
Figure 13 below, and it is classified as a Local Wildlife Site
in the Tendring District by the Essex Wildlife Trust, who
kindly provided the documents attached to this Report as
Appendix 6, through Dana Knollova at the request of the
author.

Figure 13 Wicks/Lodge Wood (Knollova, 2008)

17
5.3 Soil-Air-Water
- The contractor will ensure that all necessary measures will
be taken to avoid spillages and prevent soil contamination,
dust prevention control measures and contamination of
water with chemicals or dangerous substances in
compliance with Regulation 7 of The Approved Code of
Practice COSSH 2002 (Hse.gov.uk, 2004)

5.4 Social and economic Factors

- The new facilities will not benefit only the students of The
Colne School and College, but the wider community
through sport programmes.
- Facilities are not a burden for the local residents but a
gained asset as it will be funded by a number of charities
and organisations which include the Essex County Council,
the Rugby Football Union and the Government, as well as
support from the Brightlingsea Regent Football Club and
Brightlingsea Rugby Club along with the school who
themselves are funding 25% of the total project cost.
- The Football Foundation, nation’s largest sports charity,
will contribute over £134,000 ( Footballfoundation.org.uk. ,
2011).

5.5 Materials Used

- The construction process must follow the current
legislation guidelines, and the choice of materials in the
design stage must be in conformity and follow the
Approved Document L of the Building Regulations 2010 to
achieve zero carbon emissions.
- CIOB (2010), recommends the Life Cycle Analysis and
analyse the environmental and social impact of the
products the organisations use such as sustainably sourced
timber and other construction materials.

18
5.6 Health and Safety
- Regulation 12 of the CDM 2015 sets out duties on the
principal contractor for the preparation, review, revision
and updating of construction phase plan and health and
safety files. (Hse.gov.uk, 2015).
- A CPP was attached at the end of this Report as Appendix 1
and a CITB Action Plan as Appendix 3.

5.7 Waste Management

- A detailed WMP can be found at the end of this Report

attached as Appendix 4.
- “JIT” strategy will be employed to prevent unnecessary storage
on site and to avoid accidental or weather damage.
- No effluent waste as the current toilets are in working order
and will be used for the site facilities.
- Building materials waste is aimed to be maintained below the
industry ten percent and will be segregated as detailed in the
WMP attached, with separate skips for recycling waste
(plasterboard, timber, and metal) and general waste.

6.0 Considerate constructor’s scheme

6.1 Principles
- It is acknowledged that builders in general are not a pleasant
encounter for the public in general. Or so they say.
- CCS is a non-profit organisation who is trying to change this
perception and improve the image of the construction
industry as a whole.

19
- Ccscheme.org.uk, (2018), divides the main areas of concern
into three categories: the general public, the workforce and
the environment.
- Any construction site would affect to some extent the general
public. Even if it was to build a brand new Garden City, such
as Milton Keynes, Basildon, and examples may continue,
while it wouldn’t affect any neighbours, there most certainly
will be some environmentalists opposing such a development
for various reasons.
- The contractor automatically becomes the enemy of certain
groups or communities when it is simply the tool of
economic, social and political measures that the Local
Authorities and the Government take as a necessity.
- However, in this case, Simfa Construction Ltd is in fact
contributing to the local community by committing to
construct a necessary feature to the sports ground of
Brightlingsea, that will only benefit its younger population.
- CCS is trying to improve the image of the construction
industry and change that perception by implementing a set of
guidance measures to help achieve a better status for any
contractor.
- However, the scheme also looks at the wellbeing of the
workforce, environment and health and safety of everyone
affected, not only its image.
- A site should register before work commences and clearly
display signage of adherence to the scheme, including
telephone numbers of the site manager, company reference
number and representatives.
6.2 Measures to achieve a good score
6.2.1 Appearance

- Operatives should have a professional conduct.

- Avoid foul play on site.
- Refrain from commenting and engaging in arguments with
the general public. The site manager is responsible with
communication, mediation and resolving disputes.

20
- Refrain from using obscene language, especially being close
to a field where pupils are having sport lessons.
- Keeping the workplace clean and tidy at all times.

6.2.2 Community

- Maintaining a close relation and good communication

with neighbours and all those affected by the works.
- Involving the key stakeholders, such as close neighbours,
in promoting the positives of the new development,
displaying drawings and images on the hoarding of the
upcoming new development.
- Minimising the traffic problems due to the very narrow
access road and aim to be courteous towards the
neighbours and understanding their needs.

6.2.3 Environment

- Identifying and mitigating environmental issues.

- Minimise the carbon footprint and impact upon
environment.
- Avoid spillages of contaminating substances.
- Reduce dust and noise pollution.

6.2.4 BREEAM

- BREEAM standards implementation in the initial design

and construction phase, is typically less than one percent,
but this cost needs to be seen in the context of the overall
life cycle value that sustainable development delivers for a
multitude of stakeholders while returning the most
efficient maintenance and upkeep once the facilities are in
use. (BREEAM, 2018)

6.2.5 Health and Safety

21
 - Following ACOP’s and comply with current guidance and
legislation such as CDM Regulation 2015, HASWA 1974,
H&S at Work Regulation 1999.
- Please refer to Appendices 1 and 3.

6.3 Effects of non-compliance

- The scheme awards a number of points through
monitoring each of the five aspects from The Code of
Considerate Construction: appearance, community,
environment, safety and workforce. A minimum of five is
required to be awarded a Certificate of Compliance and
that can go up to ten in the case of exceeding expectation
through innovation in which case a Certificate of beyond
Compliance will be awarded.
- Non-compliance, will attract more inspections at the
company’s expense with theA prospect of being ousted
from the scheme in case of repeated misconduct from the
standards of the Scheme, as indicated by Ccscheme.org.uk,
(2018), in which case the contractor will lose the right to
display an emblematic membership that will potentially
have a negative impact in the relation with the general
public.
- Moreover, non-compliance might trigger a signal to the
relevant regulatory bodies such as HSE, that working
practices are below standards or not followed, which can
attract penalties and put the work on hold until problems
are rectified.
- However, the basic Certificate of Registration does not
guarantee one’s membership without responsibilities and
rules to follow and adhere to.
- Moreover, this site is looking to achieve a score of at least
34.

7.0 Conclusion

22
 - Providing that the management will follow all the
recommendations, regulations and procedures, along with
good coordination and planning, this project can meet all
the criteria of a well-run development to be delivered on
time and within budget.
- The fact that the client is providing the funding upfront
only adds to the benefit of the contractor who will be able
to plan ahead and foresee any problems that may arise
along the way.
- The inconvenience to residents due to parking restrictions,
noise and other nuisance a project like this can bring along
may be overcome through periodical meetings with
neighbours and communication.
- Continuous information about the project should be made
available to the local community through means of leaflets
and signage as a marketing strategy that would see them
involved in some instance.
- As long as the safety of people working on the site as well
as the residents and all those affected is kept at very high
standards, this project will be eventually proven a great
addition to the local community and will finish on time.

References

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p=9&entryid15=26636&p=23 [Accessed 12 May 2018].
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1s0x47d911b743d4f4d9:0x4d0281ce7ae48296!2m2!1d1.017514!2d51.8226184!1m5!1m1!
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28
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29