GT Northeast Academy Index No.

Quality Education Management System Page No. 1 of 2

Procedures Manual Issue No. 1
Section Revision No. 1
Subject PARENT TO SET AN APPOINTMENT Effective Date

1.0 OBJECTIVE:

Process flow of parent to set an appointment with a faculty or any personnel at GT Northeast Academy.

2.0 SCOPE:

Begins with a parent/guardian to fill out an appointment slip to fully accomplished appointment slip which will be reported to
persons concerned

3.0 DEFINITION OF TERMS:

AC - Accounting Clerk

P – Parent / Guardian

DC - Department Coordinator

AT - Assigned Teacher

AS (Appointment Slip) - is a pre-printed form filled-up every time a parent/guardian or teacher requests to make
appointments

Prepared: Reviewed: Approved:Jonathan Aaron B. Salvane

Date:      Date:      Date:     
GT Northeast Academy Index No. QEMS-PM-002
 Quality Education Management System Page No. 2 of 4
Procedures Manual Issue No.
Section Revision No.
Subject PARENT TO SET AN APPOINTMENT Effective Date

4.0 PROCEDURE

PROCESS FLOW RESPONSIBILITY DETAILS / REFERENCES

Start P / AT Parent / Assigned Teacher (depending
Filled on who is requesting/ setting the
AS appointment) fills up the AS.

Accounting Clerk verifies the reason for

AC appointment. If it is not valid, inform the
concerned party then file.
1 Verification
If it is valid, proceed and call the P / AT /
Inform DC for availability.
Yes

Is it valid?

File
No

Call for
2
availability

Is the schedule No Parent/ Assigned Teacher / Dept

Reschedule P/AT/ DC
Ok? Coordinator will decide if the schedule is
Yes ok, if not, then reschedule and go
through the same process from step 1. If
the schedule is ok, inform AC.
Inform AC
3
4 AC Accounting Clerk will give feedback to
the parents/ persons concerned
regarding the set schedule.

An accomplished AS must be filed.

Feedback the parents
4
5

File

AS
End
Prepared:. Reviewed by: Approved:
Date: Date: Date:
Index No. QEMS-PM-002
GT Northeast Academy