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Functional Document
13 Bank Maintenance:
At least one Bank code must be defined before using Accounts Receivable, Accounts Payable, or Cash
Management functions.
Domain : A database can have one or more distinct logical partitions, called domains. A domain
represents one or more of your business operations.
Currency:-The base currency of the database is specified in system/Account Control. You can specify
foreign currencies during sales, purchasing, service, and accounting transactions. Each currency must be
predefined in Currency Maintenance.
The currency code for the primary entity and the base currency defined in System/Account Control
should be the same.
Posting Audit Trail Page Nbr:- A system maintained field recording the last page number used to print the
posting audit trail for this entity.
Base Currency: the default company currency used for financial reports and Financial statements.
Audit Trail – no
It means:
This field determines whether the system stores detailed auditing information when users update certain
database tables.
No:Detailed audit information is not stored.
Yes: Detailed audit information is stored for later retrieval by the Master Data Audit Detail Report.
The Following Important Point:-
The Sales account is updated during invoice post.
Enter the default general ledger (GL) account code used to
track discounts given to customers for the items on sales
orders. The Sales Discount account is updated during invoice
post.
Enter the default general ledger (GL) account code used to
track sales tax absorbed.
Applied overhead amounts are calculated on both manufacturing
and purchase order receipts.
3)Specifies whether quantity available to allocate is limited by quantity available (on hand).
Yes : Allocations are limited to the quantity available.
No : The entire order quantity is allocated.
3)ATP
Sales Order Control File :-\
Imp Point:-
1)Which calculation to allocate item.
2)Shipping Lead time.
3)so/Invoice prefix,serial number.
4)Integrate with AR: yes
Integrate with SA: yes
5)Confirmed order.
6)Hold Orders Over Credit Limit: yes
7) Minimum Shipment Amount: 10
8)FORECAST_CONSUMPTION
Auto Batch Shipment: no
Consume Fwd: 1 Shipment Batch ID:
Consume Back: 0
We can give following imp thing inside Sales Order Control:-
1) Sales Order Prefix: SO
2) Next Sales Order
3) Invoice Prefix : IV
4) Next Invoice: 300014
5) Fiscal Start Month: 1
6) Ln Format S/M: single
7) F.O.B.: ESCONDIDO
3. 24 Inventory Control:
Tolerance From Qty On Hand or Annual Usage (Q/U): Qoh
Values can be Q or U.
The default is Qoh.
Indicates the method used to calculate the error tolerance for items in each ABC class.
We can give following Important thing inside Inventory Control:
1) Issue Days: 7
Inventory Control File:-
1)Tolerance From Qty On Hand or Annual Usage (Q/U): Qoh
Indicates the method used to calculate the error tolerance
for items in each ABC class.
If the tolerance method is [Q]oh, item tolerances are calculated as a percentage of quantity on hand. If it is
Usage, item tolerances are calculated as a percentage of
annual usage. Value (dollar) tolerance is always checked.
2)Issue Days:-The number of calendar days before expiration that an item with limited shelf life can be
picked or issued.
3)Item tolerance
Inventory status codes determine whether specific inventory balances on hand are available for allocation
to sales orders
or work orders, are considered available by MRP, and are allowed to go negative.
Inventory status codes also restrict particular transactions at specific locations -- you can restrict issues
from an inspection location.
Shelf life may be used to set the expiration date for the inventory
Grade : which determines the quality of the inventory
2)CRP: Capacity for this work center is the number of machines in a work center (machines/work center)
multiplied by the number of available hours (from Calendar Maintenance).
3)Costing: Manufacturing costs are calculated in Routing Cost Roll-Up Labor costs are calculated by
multiplying
the setup and run times at each operation by the setup rate and labor rate Burden costs use machine
burden
rate, labor burden rate, and labor burden %.
4) Accounting
Queue Time :-a job normally spends waiting at this work center before it is set up and processed.
Wait time:-a job normally spends waiting at this work center after processing has been completed.
Setup Crew :- The number of people normally required to set up this work center.
Run Crew :-
The number of people normally required to run this work center.
Inventory:-
3.16.4-Inventory Balance Freeze:-
Inventory Balance Freeze does not prevent inventory transactions from being processed.
ABC Class:- ABC classification codes determine the count frequency and the error tolerance allowed for
each item.
Usually items in the top 20% are given class A, the next 30%
class B, and the rest class C.
Lot-Serial Control:-
Blank:-Lot Serial Number Not Required.
L:- Lot Serial Number Required during receipt/issue.
Shelf-Life:- Enter the number of calendar days that this item can be held in inventory before it becomes
unusable.
Key Item:-Enter Yes if you do not want to start an order when an insufficient quantity of this item exists.
Otherwise, enter No.
Order Policy:-
Determine the number and size of each MRP-Planned order.
POQ(Period Order Quantity):-
Generate planned order to cover demands during the specified order period.
Blank:-
Ignored by MRP.
Any other non-blank value is processed as lot for lot (LFL).
Order Policy:-
POQ-(Period Order Quantity)
MRP create one plan order to cover the requirement for the number for the number of the number of
calender days specified in order period.
FOQ (Fixed Order Quantity): MRP creates planned orders with the quantity specified in the Order Qty
field.
Safety Stock:-
Enter the quantity of this item to be maintained in inventory as protection against fluctuation in demand
and/or supply.
Safety stock is especially important for critical items, when a shortage can stop production.
Safety Time:-
Material Requirements Planning (MRP) schedules planned orders to be received this many days early.
MRP first calculates the
actual need date, then subtracts the number of days safety time.
Reorder Point:-
Enter the inventory level indicating when this item should be reordered.
Material Requirements Planning (MRP) does not use them.
Issue-Policy:- yes
PO-SITE:- Which Purchasing department (site) responsible for generate po. In case of multiple purchase
department.
Purchase/Manufacturer:-
1) D(DRP):- Purchase internally from another site.
2) M:- Manufactured item.
3)R(Routable):- This item is special type of manufactured item, manufactured when required from upper
assembly.
4)C(Configured):- When sales quote or order is entred
5)L (line Manufactured):-Manufactured repetitable on single or multiple mfg line.
6)W(WorkFlow):-produce on flow.
7)F(Family):-It is used for only planning , never produced or stock.
Mfg LT:-
Enter the normal or average number of working days, based on days required to manufecture the item
Pur LT:- Enter the normal or average number of calendar days required ³
to complete a purchasing cycle for this item. The cyclebegins on the date the need for a purchase is
recognized and
ends on the date the item is received. It does not include inspection time.
remit-to:-
If Payment are sent to a different address, this is entered as a remit-to address.
Effect Of Routing:-
1)Calculate the cost of production.
2)Calculate the manufacturing time.
3)Schedule Operation.
Overlap Units:-
Enter the number of units that must be completed at this operation before work can begin at the next
operation.
Move Time:-
Enter the time, in decimal hours, required to move work from this operation to the next,
Before Roll up use 1.4.22 for transfering cost from current to general for all purchase item.
Status:-
1)Blank
2)x-canceled.
3)c-close
Types of PO's
Discrete
Blanket
subcontract
5.10 print
Usually POs are printed and sent to the supplier as evidence of this contract.
5.13.1 Purchase order receipt
Foracast Consumption:-
if you forecast 100 units and sell 40, your net remaining forecast is 60. This process of netting actual sales
against forecast
is called forecast consumption.
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MRP:-
DRP:-Generates planed orders for items to be transfered from another site.
MRP:-Generate planned orders for purchased and manufacturing items.
CRP:- Determine fairly precisely how this plan loads resources at your site.
MRP:-
1)Forecast
The forecast-an estimate of future demand for an item at a particular site, in terms of quantity per week.
This is a shipment forecast (means quantity to be shipped that week), not a ordered.
Two way for forecast entering:-
Forecast can be entered manually in forecast maintanance, or can be created using the forecast simulation
module.
Forecasts are usually derived from a product line plan, then used to develop the operations plan and the
master production schedule.
Forecasts appear in MRP Summary Inquiry as gross requirements and in Master
Schedule Summary Inquiry as forecasts.
Net-Forecast:-The unsold portion of forecast in any period.
Abnormal-Sales:- Sales orders that were not forecast are called abnormal . a freak snow storm in May can
lead to unpredicted sales of snow shovels. These sales can be made without consuming forecast.
Production Forecast:-This is calculated by the system based on the forecast of sales of another
product.For example;- sales of disk drives on the forecast of sales of computers.These are also planned
for by MRP.
Backward/Forward Consumption:-
When you choose to consume backward, MRP continues to plan past due unsold forecast amounts.
Seasonal build forecasts are useful when production takes
place long before anticipated shipments.
22.2 Forecast Worksheet Maintanance:-
Forecast by week
23. 1Net Change Material Plan (Run MRP):-
Use Net Change Materials Plan to calculate demand and plan
supply for items that have changed since material
requirements planning (MRP) was last run.
MRP and DRP are complementary functions. MRP balances supply
and demand within a site, while DRP balances supply and
demand among sites.
5.10 PO print
5.13.1 PO receipt
5.13.2 PO Receipt Print
Purchase Order Cycle:-
Requisition
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16.1- Work Order Maintenance:-
Work orders determine:
The quantity and due date for items manufactured at a site
How the items will be made
What components will be used
Work Ortder can be created from a)Work order maintenance or b)Master Schedule Order Maintance.
Inventory can only be issued or received against a released
work order.
Work Order Type:-
1)E-Expense:- for non inventory job such as engineering prototype, engineering design
2)R-Rework:- for repair job
3)S-Scheduled:-
4)C-cumulative
5)F-Final Assembly.
6)W-Flow.
Work Order Accounting Close closes both repetitive and standards work orders
Production lin: identify a series of work centers and machines, normally dedicated to the manufacture of a
specific number of products or families.
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Account Payable:-
Balance are updated by:-
1) Entering a confirmed voucher.
2) Confirming a uncorfirmed voucher.
3) Releasing a recurring voucher.
4) Processing payment
No GL transication created until voucher are confirmed.
Not all voucher reference a purchase order. For example vouchers can be for rent,salesperson
commission.
AP-Payments:-
Payment Type:-
1)Manual Payment
It processed manually.
Can be for specific open voucher or non-AP payment
2)Automatic Payment
System generated payment for specific voucher.
For invoices, debits Customer Control and credits the GL Transfer account. Customer open balance
For invoices, debits the GL Transfer account and credits Supplier Control Supplier open balance