PROJECT

Facilitator : Ahmed Aslam, PMP, MPM, ACCA

COURSE OUTLINE
 Week 01 – Introduction
 Week 02 – Procurement in project life cycle
 Week 03 – Assignment, Make or buy analysis
 Week 04 – Buyer & Seller relationships
 Week 05 – Purchasing process
 Week 06 – Quiz, Procurement documents
 Week 07 – Supplier positioning and sourcing strategy
o Week 08 - Mid-term Examination
 Week 09 – Seller pre-qualifications, evaluation & bidding
 Week 10 - Commercial contract management
 Week 11 - Assignment, Bids opening and evaluation
 Week 12 - Conflict & Dispute resolution
 Week 13 - Formal acceptance of deliverables
o Week 14 – Quiz, Procurement involving international suppliers
o Week 15 – Project Presentation
o Week 16 - Final Examination
Accepting Project Deliverables

• Deliverables acceptance management starts when the project

manager develops a project plan and subordinated plans through
communicating with the customer, team and other stakeholders

• It is a coherent process that takes a number of stages and ends up

with setting up criteria for reviewing results and accepting
deliverables of a project
Approver

• The project manager usually takes responsibilities for managing the

process. This person can play the role of approver who evaluates the
deliverables at the project’s end, communicates with the customer on
this point, and make the final decision on accepting and approving
the deliverables

• However, in larger projects the role can be taken by other people.

Sometimes, a delegate of the quality control & assurance team takes
the role of approver and in collaboration with the project manager
this person develops the criteria for accepting project deliverables.
Also a representative of the customer is involved in setting
deliverables acceptance criteria and reviewing project results
Reviewer

• It’s worth saying that besides the role of approver there can be the
role of reviewer that is independent on the approving procedure.
Reviewer is a person or a group that carries out the reviewing of
project outcome, analyzes compliance with requirements, and makes
suggestions regarding improvements or modifications.

• Reviewer works closely with the project team and the project
manager on the point of setting deliverables acceptance criteria. The
role is highly important to software & IT projects, engineering
projects, construction projects. Within effective deliverables
acceptance management it is not necessary but can be used for better
and more accurate decision-making
Acceptance Criteria Definition

Deliverables acceptance criteria are defined as a formal statement

of needs, rules, tests, requirements and standards that must be
used in reviewing project outcome and coming to agreement with
the customer on the point the project has produced the
deliverables that meet the initial expectations of the customer
Deliverables Acceptance

• Set up the criteria for accepting project deliverables, coming to

agreement with the customer

• Determine and assign a person who will review the deliverables and
assure their adherence to the criteria listed in the project acceptance
plan (as it’s been said, normally the project manager accomplishes
this task but there can be exceptions)

• Set up any time considerations that may be required for managing

the acceptance of project deliverables and adherence to customer
expectations

• Make a deliverables acceptance document report that represents all

the deliverables actually accepted and approved