Area Vii

Library

AREA VII
LIBRARY

PROGRAM PERFORMANCE PROFILE

A. Administration

 Organizational structure of the library

The Associate Director of Library Services is directly under the

administration and supervision of the Director of Library Services from Bayombong
campus and supervised by the Vice President for Academic Affairs and also
directly under the management of Campus Administrator. She directly supervised
the library staff.

The Director of Library Services and the Vice President for Academic
Affairs is in coordination with the Campus Administrator.

The Campus Administrator is directly under the office of the president.

The Library Advisory Council/Committee is chaired by the Vice-President

for Academic Affairs with the Campus Administrator, Deans of different colleges
and the designated Associate Director for Library Services as members.

The library organizational structure is revised/updated as the designated

officials will end their terms every after two (2) years or as earlier revoked.
 Area Vii
Library

 The composition and functions of the Library Board/Committee

The following Deans/Department Chairpersons are chosen to compose the

Library

Advisory Committee:
Campus Administrator
Dean, Graduate School
Dean, College of Engineering
Dean, College of Teacher Education
Dean, College of Arts and Sciences
Dean, College of Industrial Education
Associate Dean, College of Industrial Technology
Associate Director, SPEAR
Principal, Laboratory High School
Department Chairman, Social Sciences
Department Chairman, Languages
Department Chairman, Mathematics
Department Chairman, Physical & Biological Sciences
Coordinator, NSTP
Associate Director, Research and Extension
Associate Director, Library Services

The functions of the Library Advisory Committee are the following:

1. Help in the selection of library materials to be acquired in their respective

field of specialization.

2. Serve as channels in informing and updating the library on research,

extension, and instructional needs.

3. Help in the formulation of policies relative to the development of resources

for instruction and research.

 Description of the Head Librarian in terms of qualification,

supervisory functions and participation in academic and
administrative activities of the Institution.

The Head Librarian is a holder of Bachelor of Arts major in Library Science,

at Saint Mary’s College, Bayombong, Nueva Vizcaya, a Master in Educational
Administration major in Library Science in the same school now Saint Mary’s
University, and a Doctor of Philosophy in Organization Development and Planning
here at Nueva Vizcaya State University, Bambang, Nueva Nueva Vizcaya. She is
a licensed librarian with PRC license number 0002682 average rating of 83.60%;
she took the Board for Librarianship Examination last Nov. 21 & 22, 2000 at
MLQU, Manila; she was also PBET Passers now LET examination with an
average rating of 76.73% taken last May 30, 1993 at NVGCHS, Bayombong,
Nueva Vizcaya. Twenty (20) years experience in librarianship with relevant
training in library and information management, at present she is a member of the
Accrediting Agencies of Chartered Colleges and Universities in the Philippines Inc.
(AACCUP) since June 2008, and member of the Internal Assessment Body (IAB)
of the university for Bambang and Bayombong campus.
 Area Vii
Library

The head librarian is in-charge of the overall supervision of the university

library. Technical assistance and supervision is also extended to the mini-library
of the different colleges. She is directly in-charge of the Technical Processing of
the different collections in the library. Under her supervision is the in-charge of the
Graduate School Section, Periodical, Laboratory, Audio-Visual, and the General
Circulation Section.

Inherent to her function as head librarian, she coordinates with the

Department Head for Languages in the conduct of library orientation for the
freshmen and transferees students every beginning of school year, and also take
charge in the dissemination and implementation of library policies.

She is also responsible in attending meetings conducted by the higher

authorities and attends open forum as requested by the student body. Previous
years had a teaching load at the Graduate school program for the Ph.D., MAED,
MAT, and MPA programs.

The head librarian is classified as academic non-teaching staff (College

Librarian I) plantilla item. A member of the (CODD) Council of Deans and
Directors, (ADCO) Administrative Council, and the Library Board
Council/Committee which work towards the continued development and
improvement of the university library.

 Policies and procedures on the administration of the library

The university library is administered and supervised by a College librarian I

plantilla position and is designated as Associate Director, Library Services with the
assistance of two (2) professional licensed librarians (College librarian III and
College librarian I) plantilla position. Six (6) student assistants were also hired to
help the staffs in the charging of library materials and other services and in the
maintenance and upkeep of the university library.

The designated Associate Director for library services is a fulltime librarian

who supervises the whole operation of the library while one faculty member of
the college was assigned to take charge of the mini-library (Technology and
Engineering Mini-Library). The library determines the resources and equipment
needed based on the need assessment, recommendation and suggestion by the
library staff, faculty and students. The Library Advisory Council/Committee was
organized to serve as an advisory body and help formulate policies and
regulations for the university library. These policies and regulations are embodied
in the Library Manual to serve as a guide in the management and operation of the
library.

The NVSU library, maintains a live and growing collection; a modern

physical plant; a well-rounded staff; leadership in promotion of library use; and
adequate financial support. Systematically arranged and organized for easy
retrieval. Included under administration and supervision of the library would be
programming, scheduling, staffing, record keeping, monitoring of library services,
maintaining good public relations, and promoting the use of the library. Aside from
the functions on (POSDCORB) Planning, Organizing, Staffing, Directing,
Controlling, Reporting and Budgeting added to this is evaluating. (Attached the
library general policies)
 Area Vii
Library

LIBRARY GENERAL POLICIES

I. Issuance of Library Card

Application for library card must be made upon enrollment (follow
Enrollment Procedure)

1.1 Requirements for new and old students

1.1.1 Student copy of duly accomplished Registration
Form/Assessment Form
1.1.2 Latest 1”x1” ID picture (1 pc.)

1.2 Requirements for lost library card

1.1.1 Pay a library card replacement fee of P20.00 to Cashier’s
Office.
Present the official receipt of payment to the Librarian for the
issuance of new library card.

2. Required Conduct within the Library Premises

2.1 While within the premises of the library, silence must be observed at all
times. Violators will be asked to leave the
library premises.
2.2 Smoking, littering, sleeping, eating and drinking are strictly prohibited.
2.3 Lending library card to other students for their use; tampering of library
cards, forging signature and other records are causes for the
confiscation of university ID and library card. Vandalism/destruction of
library properties/materials is strictly prohibited.
2.4 Upon entering the library, leave your things on the Depository Area.
Only sheet of paper & valuable materials allowed to be taken inside;
otherwise, the library is not responsible for the lost of such articles.

3. Return and Recall of Books

Any book on loan may be recalled at anytime. Recalled materials should
be returned at once.

4. Mutilation and Stealing of Library Materials

Any student who shall deface, mutilate, appropriate for himself, or steal any
library material or property shall be required to replace the same or pay the
replacement and processing costs thereof and shall be subject to a fine of not less
than P50.00 nor more than P300.00 to be determined by the Librarian without
prejudice to the imposition, in appropriate cases, of the additional penalty of
suspension or expulsion upon the recommendation of the Librarian to the
President, through the Dean concerned.

5. Neglect to Settle Library Accounts

5.1 A student who refuses or fails to settle his/her outstanding library
accounts shall face any or all of the following penalties:
5.1.1 Not allowed to borrow books and other materials;
5.1.2 Not permitted to use the University Library and its facilities;
5.1.3 Recommended for suspension/expulsion from the University.
5.2 The following rates of fines shall be charged to library users;
5.2.1 The fine for the late return of book is P5.00 for the first hour
and P1.00 for each succeeding hour.
 Area Vii
Library

6. Signing of Clearance
Students must secure clearance every end of semester and it is mandatory
to pass through the Office of Library Services. Likewise in applying for Diploma,
Transcript of records and Honorable Dismissal.

7. Borrowing Books and other Library Materials

7.1 A student who borrowed a book/periodical must assume full
responsibility for the proper care of the borrowed materials. A book/periodical
must not be marked, defaced or mutilated.
7.2 The presentation of validated Library Card to the librarian is required
when borrowing books and other library materials.
7.3 Loaning out books for home use starts at 2:00 PM and should be
returned not later than 8:30 AM of the following day.
7.4 Library users shall be subjected to fines for overdue books.
7.5 Books shall not be allowed for home use two weeks before final
examination period.
7.6 Periodicals & Reference Books are strictly for “ROOM USE ONLY”.
7.7 Catalogue cards are not to be withdrawn from the library catalogue
cabinet.
7.8 In the Graduate Section, graduate students are allowed to borrow two
(2) books for home use in any given week.

8. Lost Books and other Library Materials

8.1 Lost books and other library materials shall be immediately reported to
the library.
8.2 Any person who loses or fails to return a book within seven days shall
either replace it within thirty days or pay its current value together with the accrued
fines.
8.3 Payment of lost materials shall not exceed the current value of the
material plus processing fee of thirty (P30.00) pesos. If the book is out of print, the
cost shall be charged in lieu of the current value.

9. Non-compliance with Library Rules and Regulations

Any non-compliance with library rules and regulations shall be subjected to
sanctions/penalties depending on the gravity of the infraction.

10. For Non-NVSU users

Non-NVSU users are required to secure the following before they are
allowed to use the NVSU library and its facilities:
10.1 A referral letter issued by the head/librarian of the university/agency
where they come from.
10.2 Payment of library fee of P20.00 to be paid at the Cashier’s Office.
10.3 Official receipt of payment to be presented to the librarian and a
visitors ID will be issued to the non-NVSU user.
 Area Vii
Library

B. Library Personnel/Staff

 Profile of the Library Personnel/Staff

Length
of
Position / Educational Status of Relevant Experience
Name Service
Designation Qualification Appointment / Training Completed
in the
Library
1. Noralyn College AB- Library Permanent 20 CY 2013
M. Librarian I & Science; years “Retraining of Senior
Natura, Associate MAED- AACCUP Accreditors
Ph.D. Director, Library on Advanced
Library Science; Accredited Programs
Services Ph.D.- (Level III and Level
Organization IV)”, Punta Villa
Development Resort, Arevalo, Iloilo
and Planning City, October 08-10,
2013.

Two-day Seminar with

the theme “The
Basics of records
Management and
Archives
Administration”, Hotel
Kimikarlai, Ugac Sur,
Tuguegarao City,
Cagayan, September
5-6, 2013.

Quality Assurance
management System
Training Workshop.
NVSU, Bayombong,
Nueva Vizcaya,
September 2-6, 2013.

Public Hearing on the

Proposed
Requirement for
Academic Libraries
Common to all
Programs, Hotel
Veniz, Baguio City,
May 09, 2013.

CY 2012
Member, AACCUP
Accreditation Team,
(DMMSU) Don
Mariano Marcos
Memorial State
University South La
Union Campus Agoo,
Area Vii
Library

La Union, November,
2012.

Member, AACCUP
Accreditation Team,
(TCA) Tarlac College
of Agriculture,
November 26, 2012.

Member, AACCUP
Accreditation Team,
(SLSU) Southern
Luzon State
University, Lucban,
Quezon, November,
2012.

Seminar-Workshop
“Cascading NVSU to
Greater Heights
Through Strategic
Performance
Management System
(SPMS)” DFTC,
NVSU, Bayombong,
Nueva Vizcaya,
August 27-29, 2012.

Member, AACCUP
Accreditation Team,
(UNP) University of
Northern Philippines,
Vigan City, July 2012.

Project Design and

Management
Workshop jointly
sponsored by NVSU
Library and the U.S.
Peace Corps, NVSU,
Bayombong, Nueva
Vizcaya, July 5-6,
2012.

40th General
Assembly & Seminar
on “Evolving Practices
in Professional
Development and
Knowledge Sharing in
the Digital Age” at
Casa San Pablo San
Pablo City, Laguna,
May 23-25, 2012.

Retraining of Senior
Area Vii
Library

AACCUP Accreditors
at RET Amphitheater
Central Luzon State
University (CLSU)
Science City of
Muñoz, Nueva Ecija,
April 25-27, 2012.

Member, AACCUP
Accreditation Team,
3rd survey visit, BSED,
Psychology and
Business
Administration
Programs, Rizal
Technological
University (RTU), Boni
Avenue, Mandaluyong
City, March 12-15,
2012.

Member, AACCUP
Accreditation Team,
1st survey visit,
Engineering and
Technology
Programs,
Technological
University of the
Philippines (TUP),
Taguig City, March 8-
10, 2012.

CY 2011
Member, AACCUP
Accreditation Team,
2nd survey visit,
Engineering
Programs, Bulacan
State University, City
of Malolos, Bulacan,
November 17-19,
2011.

Member, AACCUP
Accreditation Team,
1st survey visit,
Engineering
Programs, Mariano
Marcos State
University, Batac,
Ilocos Norte,
November 14-16,
2011.

Member, AACCUP
Area Vii
Library

Accreditation Team 3rd

Survey visit, Library
Science Program,
Philippine Normal
University, Taft
Avenue, Manila,
August 23-26, 2011.

39th Anniversary and

General Assembly
with a “Forum on
Communication the
Value of Libraries and
Librarians”. Main
Library, UP Los
Baños, College,
Laguna, June 03,
2011.

2nd National Summer

Conference on
“Rekindling the Spirit
of Leadership
Towards Better
Library Environment.”
Villa Victoria Hotel,
Tuguegarao City, April
11-13, 2011.

Member, AACCUP
Accreditation Team 1st
Survey visit Institute
of Graduate Studies,
CLSU, Science City of
Muñoz, February 28-
March 04, 2011.

Coordinator in the
seminar on
“Personality
Development
Required for Blue
Collar Job, Employer-
Employee
Relationship, and
Demand of Blue
Collar Job during the
Technology Day
Celebration 2011 with
the theme:
“Empowering and
Dignifying the Blue
Collar Job”. NVSU
Gymnasium,
Bambang, Nueva
Vizcaya, February 17,
Area Vii
Library

2011.

CY 2010
Member, AACCUP
Accreditation Team 1st
Survey visit College of
Education ISPSC,
Sta. Maria/Tagudin,
Ilocos Sur, September
06-11, 2010.

Member, AACCUP
Accreditation Team 3rd
Survey visit College of
Engineering,
Information
Technology TSU,
Tarlac City, July 26-
30, 2010.

Member, AACCUP
Accreditation Team 1st
Survey visit College of
Education BASC, San
Ildefonso, Bulacan,
January 09-11, 2010.

Member, AACCUP
Accreditation Team
Preliminary Survey
visit College of
Architecture, Business
Administration and
Industrial Technology,
NEUST, Cabanatuan
City, January 06-09,
2010.

CY 2009
Member, AACCUP
Accreditation Team
Pre-liminary Survey
Visit and 1st Survey
Visit of the College of
Agriculture and
Information
Technology ISCAF,
Lamut and Potia
Ifugao
July 06-9, 2009

Member, AACCUP
Accreditation Team
Preliminary Survey
Visit Graduate School
(MAED Program)
Area Vii
Library

MPSPC, Bontoc,
Mountain Province
July 09-11, 2009

Two day seminar-

workshop on PMS-
OPES, Civil Service
Commission DFTC,
Bayombong, Nueva
Vizcaya. June 01-2,
2009

Pre-Strategic
Planning
May 11-13, 2009
NVSU, Bambang,
Nueva Vizcaya

Member, AACCUP
Accreditation Team 3rd
Survey Visit of the
College of Arts for
Bachelor of Library
Science, Philosophy
2nd Survey, for College
of Business
Entrepreneurship,
Advertising, and
HRDM
PUP, Sta. Mesa,
Manila
March 10-13, 2009

CY 2008
“Mentoring the
Mentors Program
Seminar Workshop”
Nov. 18-21, 2008
NVSU, DFTC,
Bayombong, Nueva
Vizcaya

Member, AACCUP
Accreditation Team
2nd Survey Visit of the
Graduate: Doctoral
and Master’s
(Agricultural
Sciences)
Pampanga
Agricultural College
November 13-15,
2008

Member, AACCUP
Area Vii
Library

Accreditation Team
2nd Survey Visit of the
Bachelor of Science in
Fisheries
Don Mariano Marcos
Memorial State
University
November 10-12,
2008
“Seminar on
Managing Library
Accreditation”
October 24-25, 2008
Highlander Hotel,
Bayombong, Nueva
Vizcaya

Member, AACCUP
Accreditation Team
Preliminary Survey
Visit of the Office of
Administration and
Criminology Programs
Mountain Province
State Polytechnic
College
September 10-12,
2008

Member, AACCUP
Accreditation Team
Preliminary Survey
Visit of the Bachelor
of Science in Hotel &
Restaurant
Management &
Bachelor of Science in
Home Economics
Programs
1st Formal Survey Visit
of the Bachelor of
Science in
Mathematics &
Bachelor of Science in
Biology
Bulacan State
University
August 13-15, 2008

Member, AACCUP
Accreditation Team
AACCUP Survey Visit
Tarlac State
University
July 28-30, 2008
Area Vii
Library

“NNQAA Training-
Workshop on
Institutional and
Program
Accreditation”
June 2-4, 2008
Philippine Normal
University, Taft
Avenue, Manila

“Assessment of 2007
NVSU Management
Operations and
Planning Workshop”
May 12-15, 2008
Punta Amelita Resort,
Cordon, Isabela

“The Art of
Developing EQ
Leadership Seminar”
May 2, 2008, NVSU,
Mini-Theatre,
Bayombong, N.V.

“Administrative and
Financial Processes”
January 3-4, 2008
NVSU, DFTC,
Bayombong, Nueva
Vizcaya

CY 2007
“Two-day Seminar
Workshop on The
Preparation of the
NVSU Annual
Procurement Plan CY
2008”
October 23-24, 2007
NVSU, DFTC,
Bayombong, Nueva
Vizcaya

“Forum on Effective
and Efficient
Marketing of Library
Resources and
Services”
September 05, 2007
NVSU, Bayombong,
Nueva Vizcaya

“Seminar-Workshop
Area Vii
Library

on Emerging
Technologies for
Libraries”
July 26-28, 2007
National Library,
Manila

CY 2006
“Seminar-Workshop
on Research
Questionnaire/Survey
Instrument
Development.”
May 27, 2006
NVSU, Bambang,
Nueva Vizcaya

‘”Seminar-Workshop
on Statistical Program
in Social Science
Fields.”
March 4, 2006
NVSU, Bambang,
Nueva Vizcaya

CY2004
“Towards an e-library:
converting printed
documents to
digitized format.”
May 27-29, 2004
Baguio City

“Seminar-Workshop
on Strengthening
Research
Capabilities.”
May 21, 2004
NVSU, Bambang,
Nueva Vizcaya

CY 2001
“One-Day Seminar-
Workshop of College
Librarians”
August 22, 2001
CHED, Tuguegarao
City

CY 2000
“Abstracting and
Indexing Made Easy:
a modular approach.”
AKAP International
Dec. 8-9, 2000
 Area Vii
Library

Baguio City

2. College BSE- Library Permanent 37 CY 2005

Josephine Librarian III Science; years “Enriching Indigenous
B. MS- Library Southeast Asian
Gonzales, Science; Collections (e-
Ph.D. Ph.D.- iseacol)”
Organization April 20-21, 2005
Development Dusit Hotel Nikko,
and Planning Makati City, Manila

CY2004
“Towards an e-library:
converting printed
documents to
digitized format.”
May 27-29, 2004
Baguio City

CY 2003
Member, AACCUP
Accreditation Team
Preliminary Survey of
the Bachelor of
Science in
Mathematics, College
of Sciences
Don Mariano Marcos
Memorial State
University
March 3-5, 2003

Member, AACCUP
Accreditation Team
Preliminary Survey of
the Bachelor of
Science in
Psychology, College
of Sciences
Don Mariano Marcos
Memorial State
University
March 6-8, 2003

Member, AACCUP
Accreditation Team
1st Resurvey of
Agriculture,
Secondary Teacher
Education, &
Elementary Teacher
Education
Preliminary Survey of
Arts & Social
Sciences (AB
Area Vii
Library

English), Sciences
(Biology & Math),
Home Economics,
Agricultural
Engineering,
Graduate: Doctoral &
Masters (Agricultural
Sciences), Graduate:
Doctoral (Education),
Agribusiness
Management
Pampanga
Agricultural College
January 20-25, 2003

CY 2002
Plaque of
Appreciation for 20
years in service, as
College Librarian III
June 21, 2002
NVSPC, Bambang,
Nueva Vizcaya

“Re-Orientation and
Training of Senior and
New Accreditors”
May 21-24, 2002
NVSIT, Bayombong,
Nueva Vizcaya

CY 2001
“One-Day Seminar-
Workshop of College
Librarians”
August 22, 2001
Cagayan Colleges
Tuguegarao,
Tuguegarao City

“Computer Operation
Training”
January 22-23, 2001
NVSPC, Bambang,
Nueva Vizcaya

CY 2000
“Advances in the
Organization &
Management of
Special Materials &
their Services in
Librarians &
Information Centers in
the New Millenium.”
 Area Vii
Library

April 10-12, 2000

RELC, San Vicente,
City of San Fernando
(La Union)
3. Edna T. College AB-Library Permanent 20 CY 2013
Valmore Librarian I Science; years Quality Assurance
s MS-Library Management System
Science (21 Training Workshop.
units) NVSU, Bayombong,
Nueva Vizcaya,
September 2-6, 2013.

One-day forum
“Librarianship in the
Region : a Forum”,
April 09, 2013, Saint
Mary’s University,
Bayombong, Nueva
Vizcaya

CY 2012
Conference on
“Library 2.0
Environment:
Challenges and
Opportunities.”
February 14-16, 2012
at 2nd Floor, Fr. Roger
Tjolle Bldg., Saint
Mary’s University,
Bayombong, Nueva
Vizcaya.

CY 2011
“Seminar Workshop
on Strategic
Partnership and Unity
for Responsive
Governance” July 26-
27, 2011
Villa Blanca Hotel,
Tuguegarao City

CY 2010
“Seminar on Enriching
the culture of
Collaboration among
Educational
Institutions and their
Libraries” July 28-30,
2010
Sacred heart Center,
Saint Mary’s
University,
Bayombong, Nueva
Area Vii
Library

Vizcaya

CY 2009
“Seminar –Workshop
on IFLA-FAIPE
Internet Manifesto”
September 03-04,
2009, Sacred heart
Center, Saint Mary’s
University,
Bayombong, Nueva
Vizcaya

“Seminar on CPE
Concerns and
Research in the
Region”
June 10-11, 2009
Isabela State
University, Echague,
Isabela

CY 2008
“Seminar on
Managing Library
Accreditation”
October 24-25, 2008
Highlander Hotel,
Bayombong, Nueva
Vizcaya

CY 2007
“National Congress
on Developing
Competencies:
Challenges and
Issues”
November 12-14,
2007
College of St. Benilde,
Angelo King
International
Conference Center,
Malate, Manila

“Forum on Effective
and Efficient
Marketing of Library
Resources and
Services”
September 05, 2007
NVSU, Bayombong,
Nueva Vizcaya
 Area Vii
Library

CY 2004
“Alay sa Bayan
(ALAB)”
February 3-6, 2004
NVSU, Mini-Theater,
Bayombong, Nueva
Vizcaya

CY 2003
“Training/Workshop
on MS WORD 2002”
March 06, 2003
Asian Social Institute
Malate, Manila

“Training/Workshop
on MS
POWERPOINT 2002”
March 06, 2003
Asian Social Institute
Malate, Manila

“Internet & Local Area

Network Services MS
Outlook 2002”
March 06, 2003
Asian Social Institute
Malate, Manila

“Hardware Basics &

Introduction to MS
Windows 98”
March 06, 2003
Asian Social Institute
Malate, Manila

 Brief Outline of the Library Staff Development Program

LIBRARY STAFF DEVELOPMENT PROGRAM

 
As strategy towards an efficient and effective library services, the university
library should have a sufficient number of staff to organize and maintain the
collection as well as to manage information and reference services for the
clientele.
At present the university library, staffed with three (3) professional, licensed
Librarians. Two finished Doctorate Degree and one with 18 units Masteral Degree
course.
 Assisted by six (6) student librarians with a maximum of four hours duty
per day. During the plan period (2009-2014), if budget permits with the existence
of automated library system the need to hire one licensed librarian to manage and
supervise the said integrated library system.
As mandated in the AACCUP instrument for accreditation, the Head
librarian preferably with an academic rank/faculty status. As a result of previous
accreditation, the head librarian requested for a faculty status, it was approved by
 Area Vii
Library

the university administrators pending for the availability of faculty plantilla item.
Also, opportunities for seminars, trainings are provided for all the library staff either
local, national or even international conferences.

Table below, projects the number of seminars, trainings & conferences

attended by the library staff during the next five year plan.
Library Staff 2009-2010 2010-2011 2011-2012 2012-2013 2013-
2014
L N I L N I L N I L N I L N I
N. M. Natura /         / /       /     /  
J. B.   /   /       /     /       /
Gonzales
E.T. /       /       /   /     /  
Valmores
Seminars, Trainings, Conferences:
L- Local
N-National
I-International

Before the year 2014, Mrs. Edna T. Valmores, College Librarian I is

envisioned to finished her Masteral Degree Course and plan to enroll Doctoral
Degree Program. (Source: Five Year Development-Library)

 Compensation, fringe benefits and incentives in the last 3-5 years

CY 2009 CY 2010 CY 2011 CY 2012 CY 2013

Fringe Benefit/s Amount Amount Amount Amount Amount
Granted Granted Granted Granted Granted
1.Natura, Noralyn
M.
2.Gonzales,
Josephine B.
3.Valmores, Edna
T.
4. Murao, Willard
M.
Total Amount 871,152. 1,050,584 1,141,804 1,105,21
Granted 00 .00 .00 2

C. Collection Development, Organization and Presentation

 The Institution’s policies and procedures, collection development,

organization and preservation of library materials and resources.

COLLECTION DEVELOPMENT
The Library collection is intended to be a highly selective basic level
collection but sufficient enough to support curricular offerings as determined
by the university’s mission, goals, and objectives, and by size and scope.
Materials include such resources as major dictionaries, encyclopedias,
historical surveys, monographs, books, fiction, pamphlets, journals, archival
 Area Vii
Library

material, audio video materials, bibliographies, and periodicals in various

formats including print and electronic. Beyond the scope and content of the
collection, other factors such as cost, usability, and currency determine
acquisition priorities.
The university officials, professional librarian, faculty, staff, students,
and the community have the responsibility for the Collection Development
of the university library. (Library CMPS and Book Collection Development
Plan)

ORGANIZATION AND PRESENTATION

The preparation and organization of library books are processes
performed by the Technical Services of the library. In the Bambang
campus, it is done by the Associate Director, though in the Laboratory High
School collection, there is a separate accession records, the same
classification procedure is done.

Cataloging and classification are tasks done solely by the

professional staff. The NVSU library Bambang campus officially uses the
following tools: Anglo-American Cataloging Rules 2 (AACR2); Sears List of
Subject Headings (SLSH), 18 th ed.; Dewey Decimal Classification System,
21st ed. (DDC 21st ed.); and the C.A. Cutter’s Three Figure Table. These
are done in a 3’5” P-slips which serve as shelf-lists and are a basis in
preparation of the three cards Author, Title, and Subject cards which are
arranged alphabetically in the Card Catalog Cabinet and used for encoding
purposes.

PRESERVATION OF LIBRARY MATERIALS AND RESOURCES

The library strives to maintain the physical integrity of the materials
through preservation procedures such as proper handling and storage, and
security program. Back issues of periodicals, journals, magazines are
bound and indexed. Simple mending of books is done by the librarian in-
charge.

 Inventory of book collection and other learning resources in the

library

(As of September 2013)

No. of Copyrighted
No. of
No. of books
Classification Book
Volumes (within the last 10
Titles
Years)
Standard sets of encyclopedia 42 308 95
General references (Atlas, 192 780 174
Almanac, Dictionaries, etc.)
Generalities 788 930 469
Philosophy 185 754 340
Religion 30 70 10
Social Sciences 1066 3576 880
Languages 378 2093 595
Pure Sciences 984 2922 748
Applied Sciences 2818 4715 695
Arts 124 197 76
Literature 542 2287 1225
History / Biography 499 1029 2225
Fiction 406 554 129
 Area Vii
Library

TOTAL 8054 20215 7661

Filipiniana 661 1470 816

 Number of book titles and volumes in the various fields of

specialization
(if applicable)

Volumes
No. of No. of
Specialization Book copyrighted
Total
Titles (within the last 10
Years)
English 183 869 319

 Available audio-visual and other non-print materials

Total No. of No. of Usable

Audio-Visual Material
Units Units
Maps /globes 15/3 9/3
Posters 19 19
Films 557 300
Filmstrips - -
Microforms - -
Slides 2805 1500
Sound recordings 1 1
Video recordings - -
CD-ROMS 205 205
Others:
Dioramas/Paintings/Specimen/Transparencies 24/19/23/360 24/19/23/360

Available functional audio-visual equipment

Total No. of No. of Usable

Audio-Visual Equipment
Units Units
Overhead projector 1 1
Slide projector 9 9
Micro-reader - -
Opaque projector - -
16 mm film projector - -
Television 2 2
VHS player 1 1
CD/VCD/DVD player 1 1
Laserdisc player - -
Record player 1 1
Netbook/Computer/Printer 1/15/3 1/15/3
LCD projector/Digi Camera 1/1 1/1
Others: VHS rewinder/Speaker w/ 1/2 1/2
microphone
 Area Vii
Library

D. Services and Utilization

 Description of procedures in the utilization of the library resources

and availment of personnel services.

The university library provides various services to the academic

community through the cooperative effort of many people.

The University Library adopts Open stock system which provides

faculty, students and other users’ greater access to the collection and
services. Open stock system is used in the different sections of the library
except the General Circulation & Laboratory Section where in semi-open
stock system is adopted. The card catalog is properly maintained and
updated with title, author, and subject cards for each entry. Newly acquired
books and other library materials are display in the “New Arrivals” shelve for
one week, for browsing before it will be transferred to the different sections
of the library.

Audio-visual room is readily accessible to individual adjacent to the

library. Proper scheduling and coordination is properly done to the librarian
in-charge.

A separate non-reading area is also designed beside the audio-

visual room for every library users for relaxation and study.

The existence of separate Museum located at the left wing of the

university library was properly designed and organized for the whole
populace convenience in locating artifacts or any related materials,
information, managed and supervised by faculty member designated by the
university.

All incoming students are given library orientation where library

services, policies and regulations on how to use the card catalog, e
resources/internet services are properly discussed and demonstrated;
actual tour regarding the different sections of the library is properly
administered.

An approved Library Manual, Policies, Rules & Regulations,

Collection Management Policy Statement in Selecting, Acquiring and De-
selecting library materials, and Book Collection Development Program that
guides its internal administration and operation is available. A library flyer is
given to each student during the library orientation and Library Bulletin
boards are regularly structured and updated.

The library is open from 7:30-5:00 in the afternoon “NO NOON

BREAK” daily from Monday to Friday and during Saturday 8:00-5:00
catering the whole populace of the university with a total of 56.5 library
hours per week. A logbook is used to monitor the daily attendance of
library clients per college and statistics on the utilization of library resources
is maintained.

Library Newsletter is regularly published to promote and

disseminates regular announcements of its new acquisitions, resources,
facilities, and services. Library staff are ready available during library
hours to assist and provide library services to users/clientele.
 Area Vii
Library

Statistical records on the utilization of various resources and services

are regularly compiled and are presented in graphical form as benchmark
for the improvement of the library collection, operation and services.

 List of available physical facilities.

Capacity (#
Room Area (sq. m.)
of clientele)
Reading room (12.15 X 2.9) (13.9 X 7.95) (16 X 7.95) 204
= 272.9 m2
Work stations - -
Staff room/s 4 X 2.85 = 11.4 m2 8
Librarian’s office (4.05 X 7.95) (1.05 X 4.10) = 36.505 16
m2
Technical room 5.45 X 3.85 = 20.98 m2 12
Audio-visual room/Multi- 87 m2 68
media room
Bindery/Printing Room
Others:
Stock Room 3.85 X 5.45 = 20.98 m2 12
Comfort Room 1.95 X 3.9 = 7.61 m2 6
Audio-Visual Room 2.85 X 7.8 = 22.23 m2 12
Materials
Depository Area 2.75 X 5.05 = 13.89 m2 12
Periodical Section 6.20 X 7.95 = 49.29 m2 24
Graduate School 5.5 X 7.95 = 43.725 m2 36
Section
Laboratory High 4.9 X 4.25 = 20.825 m2 12
School Section
General Collection 8.20 X 7.95 = 65.19 m2 36
Section
Viewing Room 11.9 X 8 = 107.1 m2 80
408
TOTAL AREA 692.625 m2

 List of available furniture/equipment/fixtures.

Furniture/Equipment Quantity Location

Adjustable/movable 39 General circulation section/Graduate School
shelves section/Periodical section/AVR/Lab. School
Magazine display shelves 4 Periodical Section
Newspaper rack 2 Periodical Section
Standard tables and 29/330 Graduate school section/Periodical
chairs section/Reading area/AVR
Carrels for individual 15 Reading area
study
Desks and chairs for staff 3/3 Lab.School/General Circulation
section/Office Associate Director
Charging desk 3 General Collection Section/Graduate School
Section/Lab.School
Dictionary stand 5 Graduate school/Periodical section/General
circulation section
Atlas Stand 1 Reference section
 Area Vii
Library

Bulletin boards and 3 Reference section, corridor of the library

display cabinets
Vertical file cabinets 4 General collection section
Book racks 1 General Circulation section
Map stands/cabinets 1 AVR
Cardex/rotadex or any 1 Periodical section
filing equipment for
periodical records
Typewriter 2 General Collection section/Lab. school
Computer unit with printer 14/2 Office Associate Director/Periodical
sectionGeneral Collection section/internet
section
Others:
Cabinet 5 AVR
Card catalog (steel) 1 AVR
Rostrum 1 AVR
Cabinet with glass cover 16 Reference section/Periodical section/Office
Associate Director/General circulation
section
Librarian’s table 4 Periodical section/Office Associate
Director/General Circulation section
Steel cabinet with four 3 Periodical section/Office Associate
drawers Director/General Circulation section
Typewriter table 3 Office Associate Director/General Circulation
section
Card catalog cabinet 4 General Circulation section/Periodical
section
Sentinel table 1 Information /Depository area
Swivel chair 30 Graduate School/Office Associate
Director/Periodical section/General
circulation section
Scissors 6 Periodical section/Office Associate
Director/General circulation section
Puncher 3 Office Associate Director/General circulation
section
Exhaust fan 1 AVR
Oval turbo fan 2 General circulation section/Periodical section
Electric air pot 1 Office Associate Director
Refrigerator 1 Office Associate Director
Ceiling fan 11 AVR/Reading Area/Periodical section/Office
Associate Director/General Circulation
section
Mount pictures of the past 13 Periodical section
Presidents
Oil painting 5 Periodical section
Computer tables 14 Graduate school section/Periodical
section/Office Associate Director
Air condition unit 7 Graduate school/Periodical section/General
circulation section/Office Associate Director
Heavy duty stapler 1 Office Associate Director/General Circulation
Section
Wall clock 4 Periodical section/General circulation section
Wooden sofa 1 Office Associate Director
Stamp pad 3 Periodical section/General circulation
 Area Vii
Library

section/Office Associate Director

Karaoke 1 Office Associate Director
Wooden chairs 12 Graduate School/Office Associate
Director/Reading Area
Pencil sharpener 3 Lab.School Section/General Colletion
Section/Office Associate Director
Tape Dispenser 3 Lab.School Section/General Colletion
Section/Office Associate Director
Water dispenser 1 Reading area

 Evidence/s of the extent of utilization of the library by clientele and

end-users.

Logbook for library users/clientele categorized with the different

colleges were compiled and presented in the graphical form for easy
identification who among the different colleges are frequent users of the
library.

Statistical records for the different subject areas book borrowed were
also compiled and also available in graphical format.

Records on the utilization of the Audio-Visual room, Periodical

section are also recorded in a logbook/record book properly compiled and
presented in a graphical presentation.

Proper scheduling on the use of Audio-Visual room is done to avoid

conflicts among users/clientele as evidenced by the logbook for AVR.

Logbook on the utilization of internet services is also maintain and

kept properly for future reference.

Use of books and other library resources were properly charged,

signed with the book cards as evidenced a certain book is
borrowed/utilized.

Request letters are also compiled in borrowing chairs, tables

utilized/use for academic and non-academic programs in the university.

Issuance of Referral letter to students/clients who want to avail

libraries outside Nueva Vizcaya State University library Bambang campus
was also maintained as evidenced by the logbook requesting referral letter.

E. Physical Set-up and facilities

 Description of the set-up (e.g. location and site, space requirement

for the different sections, etc.)

Location and site

The university library is centrally located at the 3 rd floor of the College

of Teacher Education Building. The building is near the Administration and
College of Arts and Sciences building overlooking the stage of the
 Area Vii
Library

university quadrangle. Below are the stalls of Xerox copier and pathway
going to Testing Center, Bakery and Medical/Dental Clinic.

Space requirement for the different sections

Space for the Audio-Visual Room, Museum, Non-reading Area,

Stock Room, Internet area / Electronic Resources, Technical Room, Staff
Room, Entrance and Exit Area, and a ramp for physically disabled clientele
are provided.

Its floor areas are 68m x 8m = 544m 2, for the reading area and the
Audio-Visual room which is adjacent to the right wing of the library is 12m x
10m=126m2 and can accommodate 272 clients at a time.

The library is adequately lighted and ventilated. Air condition units,

Ceiling fans are properly installed to the different sections of the library; it
has also enough windows for natural ventilation and outfitted with curtains
for comfort and convenience of users.

Provision for a separate building in the near future is a need to house

the growing number of collection and the e-library resources.

 Description of other provisions (e.g. security/control, IT software,

multimedia equipment, etc)

Security/Control

Safety measures are also considered to safeguard the university

library. A student librarian or library staff is designated at the depository
area to look after the belongings of the clients with corresponding number
when they leave or deposit their bags at the counter for security purposes.

Counter checking of the book borrowed is done by checking the date

due slip of the book and proper signature of the charger in-charge is also
counter check to avoid losses of books and other library materials.

Provision for local alarm system, detector device, or CCTV camera

to safeguard the library resources is needed.

IT Software

IT software intended for library automation was developed and

designed by faculty member of this university, Chairman of Information
Technology Department, in-charge of the e-lab and he also developed the
MAK system of the university both Bambang and Bayombong campuses
uses the said developed software as attendance record keeping to all
personnel of the university in time- in and time- out purposes.
Booktrucker was developed intended for the various collection of the
library for borrowing and returning of books and the library web page was
also developed aside from the university web page.

Multimedia Equipment, etc.

Films, Filmstrips, Microforms, Sound recording, Video recording,

Micro-reader, Opaque projector, 16mm film projector, Laserdisc player,
 Area Vii
Library

Scanner, Binding machine, and Xerox copier, is needed but it needs

additional budget for library services.
At present the university library has netbook, set of computers and
printers, overhead projector, LCD projector, number of CDs, VHS tapes,
VHS rewinder, slides, films, Digi Cam, etc. available for use.

 Description of technology utilization in library operations such as:

 Integrated library system

The integrated library system of the university was not functional in

which books and other library resources are still on the process of encoding
and bar coding of books for easy retrieval of library collection. Books with
corresponding barcode, just type the subject or title of books it will appear
the bibliographic description of a certain book and if you want to borrow just
swipe it in the barcode scanner and automatically you can now charge out
the books with a receipt.

 Access to electronic collections (e.g. books, e-journals, internet

access)

E-books and subscription to e-journals are not yet started, hopefully

by next school year were able to start at least one title of books and
journals for every programs of the university. At present only one title of e-
journal had been subscribed online (Journal of Electronic Materials)
Internet access in the library is also available, nine (9) units of computers
readily accessible for internet purposes with printer for faculty, staff and
students and even for visitors use and must pay the corresponding fee at
the cashier office. It is also available during Saturdays for Graduate School
students and the university library is a Wi-Fi zone if you have laptop you
can access internet with the permission from the librarian in-charge and at
the ISSC Office.

 Access to online database and e-resources

Through internet we can access different e-resources of different

agencies with their corresponding websites.

 Institutional repositories

For institutional repository we have the MIS Office to collect, deposit,

manage and restore needed information in the university.

F. Financial Support

 Annual library fund allocation in the last 3-5 years.

Source of
Item CY2009 CY2010 2011 2012 CY2013
Fund
Salaries of General Fund 829,152. 911.624. 1,002,844. 1,0009,1
professiona 00 00 00 16
l personnel

Wages of General Fund 125,000. 200,000. 120,000.00 150,000. 120,000.0

non- & Special Trust 00 00 00 0
professiona Fund
 Area Vii
Library

l staff
Books General Fund 351,626.
00
Special Trust 400,000. - 200,000.00
Fund (2006) 00
Periodicals/ General Fund 100,000. 157,628. 120,000.00 202,000. 150,000.0
Subscriptio 00 00 00 0
ns General Fund
& Special Trust
Fund (2006)
Multimedia General Fund - 2,000.00 -
materials & Special Trust
Fund
Repair, General Fund - - -
binding and & Special Trust
maintenanc Fund
e
Supplies Special Trust
and Fund & Trust
Materials Fund
120,500. 90,270.0 72,725.00 70,000.0 115,000.0
General Fund 00 0 0 0
& Special Trust
Fund (2006)
Staff General Fund 12,532.7 8,370.00 11,279.00 5,959.66 20,618.56
developme 2
nt
Online - - - 33,500.00
Database
Subscriptio
ns
Others: General Fund
cable & Special Trust
Fund

General Fund 10,000.0 3,600.00 3,600.00 3,600.00 3,600.00

(2006) 0

Special Trust 30,000.0 30,000.00 -

Incentive in Fund 30,000.0 0
lieu of 0
RATA 12,000.00 12,000.0 12,000.00
(2006) Special Trust 12,000.0 0
Telephone Fund 12,000.0 0
Expenses- 0
Mobile
(2006) Special Trust
Awards Fund
and
Incentive
(2007)

Note: A total of three hundred thousand (P300,000.00) was allotted for book
purchased regularly every year, it was divided equally among the different
colleges (Arts and Sciences, Education, Engineering and Technology), the
Graduate School has also a separate budget but for the year 2007only two
hundred thousand (P200,000.00) was allotted for books for 2009 (400,000.00)
was budgeted for textbooks and for 2010 budget they gave priority to Emergency
Instructors the allotted three hundred thousand pesos budget for books was divert
 Area Vii
Library

for the payment of salary of Emergency Instructors as exigency of service and for
the year 2011 we have two hundred thousand pesos allotted for books. For
Calendar year 2012, (P351,626 was budgeted for textbook purchase aside from
the Graduate school program, this 2013 the Graduate School program has
separate budget for books purchased but for undergraduate program only
subscription to periodicalswas allotted amounting to P150,000.00.

 Description of the Librarian and Staff’s participation in the Annual

Budget Preparation

The university allocates a regular and realistic budget for the library. A
university budget meeting was conducted regularly every start of the year to
discuss financial matter for every department, colleges, and units/section.

The Associate Director for library services, in coordination with other

officials of the university, prepares and manages the annual library budget.

The (APP) Annual Procurement Plan is made every start of the calendar
year prepared by the Associate Director, Library services in consultation with the
library staff, a separate budget for supplies and equipment was prepared. Budget
for books, subscription to journals/periodicals, trainings/seminars for library staff,
wages of staff, multimedia materials, repair, binding and maintenance was also
properly allocated.

G. Linkages

Nature of
Level
Linkage
Agency/Institution/Individuals Address (int’l, nat’l,
(exchange/donat
reg’l, local)
ions/ etc)
Asia Foundation 36 Lapu-Lapu Book donor International
Avenue, Magallanes
Village, Makati City
Commission on Higher Education Manila Book/Journal National
(CHED) donor
Bureau of Patents, Trademark Makati, Metro Manila Book/Journal National
and Technology Transfer donor
Department of Trade and Industry
Development Bank of the Philippines Solano, Nueva Book/Journal Local
Vizcaya donor
College Editors Guild of the Philippines166 Pepin Street Book donor National
Sampaloc, Manila
Fund for Assistance to Private Education7th Floor,
(FAPE) Concorde Book donor National
Condominium
Corner Salcedo St.,
Sampaloc, Manila
Media Communication Guild of the 2F Urban II Building, Book /Journal National
Technology and Livelihood Gil Puyat donor
Resources Center Makati, Metro Manila
National Commission on Women 1145 J.P. Laurel Book donor National
San Miguel, Manila
National Inter-University Forum on Rm. 301 ISMED, Book/Journal National
Education (NIUFE) University of the Philippines
donor
Diliman, Quezon City
Japan Information and Cultural LC Bldg., 315 Gil Puyat Book donor International
Embassy Avenue
Embassy of Japan Makati, Metro Manila
 Area Vii
Library

Department of Budget and Management Malacanang Palace Book /Journal National

Manila donor
nd
National Commission Concerning 2 Floor, PHILSUCOM Journal donor National
Disabled Person Annex Building
North Avenue,
Quezon City
Office of the Ombudsman Old NAWASA Building, #176
Journal donor National
Arroceros Street
Manila
PASUC Baliham Palacio Del Gobernador,Journal donor National
DECS Central Office Intramuros,
Manila
Philippine Center for Appropriate 224 Silang Street Journal donor National
Technology and Training Batangas City
Theosophical Society in the Philippines
1 Iba Street Book donor National
Quezon City
Training and Development Issues Room 201, NEDA Makati Journal donor National
Project, Development Building, 106 Amorsolo
Issues Component Street Legaspi Village,
Makati, Metro Manila
Students Assistance Committee Room 101, Dorm B, Book donor National
for Community Development University of Life
Compound
Meralco Avenue, Pasig,
Metro Manila
UNESCO National Commission PICC Manila Book / Journal National
of the Philippines donor
Department of Foreign Affairs
University of the Philippines Systems UP Diliman, Quezon Book donor National
City
Ayala Museum Makati Book donor National
Metro Manila
The National Library Manila Book donor National
Carlos Palanca Foundation Manila Book donor National
Canadian International Development Canada Book donor International
Agency
Garaem Development Foundation Inc.Bayombong, Nueva Book donor Local
Vizcaya
Central Luzon State University Munoz City donations/exchan Regional
Nueva Ecija ge
Philippine Association of Extension Manila Book donor National
Program Implementors, Inc.
(PAEPI) and the Local Governance
Training and Research
Institute Philippine Network
Scholarship For Graduate Degree Chiang Mai, Thailand exchange International
at Maejo University
A Tripartite Agreement with Hanoi University exchange International
Thai Nguyen University and Vietnam the Victoria
University in Australia
Nueva Vizcayano of Hawaii Kapoli, Hawaii Book donor International
Association
Rotary Club (Northern Chapter) Nueva Vizcaya Book donor Local
(Nueva Vizcayano Rotarian)
Mr. & Mrs. Francisco Van de Vin Netherland Book / Journal International
donor
Office of the Senate Republic Pasay City Book / Journal National
of the Philippines donor
Ramon Magsaysay Award FoundationRamon Magsaysay Book donor National
Center 1680 Roxas
 Area Vii
Library

Blvd., Manila
(IFSU) Ifugao State University Lagawe, Ifugao exchange Regional
National Democratic Front of the Manila donations National
Philippine: Human
Rights Monitoring Committee
Zonal Research Center for region 1, Batac, Ilocos Norte donations Regional
11 & CAR, MMSU
Philippine Council for Agriculture Los Baños, Laguna donations Regional
and Forestry and Natural Resource
Research and Development
(PCARRD)
De La Salle University-College Research and Evaluationdonations National
of Saint Benilde Testing Office, Taft Avenue, Manila
The Library of Congress Office Makati, Metro Manila donations National
Office of the Vice Chancellor for UP Diliman donations National
Research and Development
The World Bank (International Bank Manila donations International
for Reconstruction and Development –
East Asia and Pacific Region)
Alliance of Volunteer Educators Quezon City, Manila donations National
(House of Representative)
Changsha China exchange International
Kampala Uganda exchange International
Basque Spain exchange International
Japan Asian Youth Friendship Program Japan donations International
Australian Philippines Mining Inc. Manila donations International
(APMI)
AGRI-US Organization Manila donations International
Service On-Line Corporation Singapore donations/exchan International
ge
National Economic Development Manila donations National
Authority
International Rice Research Institute Manila donations International
Commission on Higher Education Manila Exchange/donatio Regional
ns
Philippine Council for Agriculture, Los Baños, Laguna donations National
Forestry and Natural Resources
Research and Development
Philippine Council for Aquatic and donations National
Marine Research and Development
Department of Agriculture – Bureau ofManila donations National
Agricultural Research
BIOTECH – UPLB Los Baños, Laguna donations National
BPI – LB donations National
INIBAP donations National
PHILSCAT Muñoz, Nueva Ecija donations Regional
Cagayan Valley Agriculture ResourcesIsabela donations Regional
And Research Development
Bureau of Fisheries and Aquatic donations Regional
Resources (BFAR)
Nueva Vizcaya Provincial Veterinary Nueva Vizcaya donations Local
Office
Philippine Society of Animal Science donations National
Philippine Sports Commission Malate, Manila Journal donor National
Philippine Association of State 2nd Floor, National Journal donor National
Universities and Colleges Tobacco
Administration (NTA)
Bldg.,
Panay Ave. cor.
 Area Vii
Library

Scout Reyes St.

Quezon City,
Philippines
Thomas Jefferson Information Annex Building Book / Journal International
Center 1201 Roxas donor
Embassy of the United States of Boulevard, Ermita,
America Manila
Embassy of the Republic of 185 Salcedo Street, Book / Journal International
Indonesia Legaspi Village, donor
Chancery Indonesian Embassy Makati City
Building

(ADB) Asian Development Bank of Manila Journal donor National

the Philippines
(PIDS) Philippine Institute for NEDA Makati Books/Journals National
Development Studies Building, 106
Amorsolo St.,
Legaspi Village,
Makati City
(DMMMSU) Mid-La Union San Fernando City, Journal National
La Union
(RTU) Rizal Technological Boni Avenue, Journal National
University Mandaluyong City
 Area Vii
Library
Extent of Compliance with the Team Recommendations on Area VII
(Library) in the last survey visit.
RECOMMMENDATIONS
1. While there is an existing
library board/committee this
should be made functional
by conducting meetings,
reviewing and evaluating
Collection Development
Policy and proposing plans
for the enhancement of
library services.
2. The library development
plans should be prepared in
consulation with concerned
stakeholders; submitted to
concerned authorities for
support and implementation.
3. To comply with library
standards on staffing,
additional professional and
support staff should be
hired, if possible.
4. There should be a
continuous acquisition of
books and othe reading
materials in various formats
of latest editions, especially
for the program being
evaluated. This is again to
meet the CHED/AACCUP
Standard.
5. In order to attain a higher
level of accreditation library
service hours be increase
from 42 to at least 54 to 60
per week.
6. At this point and time,
with the advent of
technology in libraries and
to reach a higher level of
accreditation, an integrated
library system should be
acquired/installed to
facilitate library services.
ACTION TAKEN EXTENT OF
COMPLIANCE
The library advisory council
has been more functional,
regular meetings were
conducted, all library
documents including Library
Manual, Collection 100%
Development Policy, etc.
have been evaluated by the
council and used as tool in
improving library services.
Documents were updated due
to change of administration.
Development Plans of the
library has been prepared,
submitted, consulted and
approved by the higher 100%
authority for support and
implementation.
At present there are three (3)
full-time professional
librarians with six (6) student
assistants. Request letter 90%
has been forwarded to
administration for the hiring of
additional staff.
Additional books have been
purchased. A total collection
of 8054 titles, 20215 volumes
and 7661 copyrighted with in
the last ten years. 90%
Library service hours have
been increase from 42 to 57
hours per week from 7:30 to
5:00 PM daily Monday to 99%
Saturday “NO NOON
BREAK” in compliance with
CSC policy.
Internet services is available
with (9) units, self-developed
database was installed for
integrated library system with 90%
salient points to be consider
while purchased software
with different features
intended for library
automation is still needed.
 Area Vii
Library

7. Financial support for the The administration has been

library may be increased
because this would mean
better services which in
return would redound to
quality education
supported to the library as an
evident the provision for the
increase of library fee from
(P100.00 to P150.00) was
included during the CODD
meeting to be presented at 98%
the ADCO and finally for
approval to the BOR and
during budget deliberation
deans and directors has
participated and divided
equally the money allotted
during the year as reflected in
the allocation of allotment.

8. To facilitate the Documents have been

evaluation process it would properly arranged based on
be much better if documents the Master Survey
are arranged based on the Instrument. 100%
items as they appear in the
instrument.

9. The vertical file collection Vertical file collection has

is an important source of been properly arranged,
information needed in organized and updated.
research work. Hence
updating of this particular
collection should be given 100%
importance. This includes
indexing and abstracting of
articles of permanent value.

Other Recommendations: Library staff had established a

1. The librarians should try sound working relationship
to establish a sound working with the administrators, the
relationship with University Associate Director is a
Officials and stakeholders to member of CODDs (Council
bring closer to them, to get of Deans and Directors,
their support for the Administrative Council 95%
improvement and (ADCO) and have a strong
enhancement of the library’s linkages with other agencies
plans, programs, activities like Rotary Club, Asia
and services. Foundations, U.S Peace
Corps, etc.

2. Subscription to Periodical subscription has

magazines and journals been sustained and started to
should be sustained for the subscribe to e-journals.
continuous development of 95%
the collection and up-to-
date, relevant information
needed by researchers,
students, scholars faculty
members and others.
 Area Vii
Library

Summary of Findings and Recommendations for Area VII

(Library) in the Self-Survey:

1. Strengths

1. The university library is managed by a licensed, educationally

qualified librarian with the expertise in library administration and
supervision.

2. The head librarian directs and supervises the total operation of the
library and is responsible for the administration of its resources and
services.

3. The annual budget allocation of the library is solely used for the
utilization of library growth and development.

4. The annual reports, accomplishment reports and other reports of the

library are promptly submitted to the higher offices concerned.

5. The Library Committee plays an active role in library policy

formulation and assist in book selection, book acquisition and
evaluation.

6. There is a well-defined collection development policy.

7. The library adopts system which provides faculty, students and

other user’s greater access to its collection and services.

8. The library promotes and disseminates its program through a

regular announcement of its new acquisitions, resources, facilities,
and services as evidence the Library Newsletter, which is the official
Newsletter of NVSU library.

9. The library has various collection in terms of books and non-book

resources with available e-resources learning (Internet) and a self-
developed library automated system (Booktrucker) and had an initial
subscription to e-journals.

10. The university library has strong linkages with different agencies,
local, regional, national and international as source of library
resources.

2. Areas needing improvement

1. The integrated library system is not functional.

2. Photocopying services is not within the library premises.

3. The head librarian has no academic rank.

4. Inadequate number of library staff.

5. Acquisition of print and non print information resources is not

continous.
 Area Vii
Library

6. Physical facilities and equipment must be improved.

3. Recommendations

1. Enhance the self developed integrated library system to facilitate

library services.

2. As part of the integrated library system photocopying machine is

a need within the library premises.

3. The head librarian should be given academic rank as required in

the Library Minimum Standards and to meet the CHED/AACCUP
requirement.

4. Hiring of additional library staff is necessary to meet the needs of

the school population.

5. Continuous acquisition of books, magazines/journals and non-

book resources in line with the different programs, if possible start
acquiring/subscribing e-books, and increase the subscription of e-
journals to upgrade the present resources in the library.
6. If budget permits, replacement of the existing sub-standard
shelves to provide wider space to collection for easy re-
arrangement of the physical set-up of the library.

Prepared by:
NORALYN M. NATURA, Ph.D