Professional Documents
Culture Documents
3. Eligibility criteria
6. Scope of Services
7. Instructions to bidders
8. Declaration
………………..
3. Eligibility criteria
6. Scope of Services
7. Instructions to bidders
8. Declaration
Section III Annexures
1. Annexure A : Checklist/Format of application form
………………..
SECTION – I
NOTICE INVITING TENDER
NIT No.: WAP/H-3082/CSEZ/O&M/POWER/2017 dated the March 03, 2017
Subject: NIT for providing Operation and Maintenance (O&M) of 66KV/110KV EHT Substation,
Power Distribution System in CSEZ.
NIT in two cover system Name of work Operation And
is invited by The Team Maintenance (O&M) of
Leader, WAPCOS 66KV/110KV EHT
Limited, CSEZ Project Substation, Power
Office from eligible, Distribution System in
reputed agencies meeting CSEZ.
the pre-qualification and
eligibility criteria for
providing Operation And
Maintenance (O&M) of
66KV/110KV EHT
Substation, Power
Distribution System in
CSEZ, starting from
01.04.2017 for a period of
thirty-one months
covering the scope of
services specified/detailed
herein in this NIT. 1
2 Duration of work Thirty-one months
starting from 01.04.2017
3 Tender Document The tender document can
be downloaded from
www.csezauthority.in
from 03-03-2017 to
20-03-2017
4 Last date and time of 20-03-2017 at 15.00 Hrs
Submission of Tender
5 Date and time of technical Shall be intimated after
bid opening completion of evaluation.
6 Cost of the Tender ` 5000/-
document to be submitted
along with tender
7 EMD to be submitted ` 1,00,000/-
along with tender
8 Estimated value of the ` 65.00 Lakhs
tender
SECTION - II
1. INTRODUCTION
Cochin Special Economic Zone (CSEZ) is a Special Economic Zone functioning under the
Administrative control of the Department of Commerce, Ministry of Commerce & Industry,
Government of India. The Zone acts as an export hub for the industries whose products are marketed
overseas.
Cochin Special Economic Zone Authority (CSEZA) is an authority created under Special Economic
Zone Act, 2005. It functions as an infrastructure facilitator of the Zone by assuming the role of a
Developer of the Zone. CSEZA distributes power and water required by the industries in the Zone. It
also manages a common effluent treatment plant within the Zone. CSEZA has appointed WAPCOS
Limited, A Government of India Undertaking under the Ministry of Water Resources, River
Development and Ganga Rejuvenation as ‘Owner’s Engineer’.
Government of Kerala granted Power distribution license to CSEZ vide G.O.(Rt)No.118/02/PD dated
20.06.2002. On obtaining NOC from the KSERC, vide their letter No.KERC/CSEZ/2/71/2005 dated
01.01.2005, CSEZ started power distribution inside the Zone w.e.f. 01.05.2005. The basic objective
of this NIT is to enable distribution of uninterrupted power in the Zone through a pre-paid energy
management system.
WAPCOS intends to select an agency for O&M of 66KV/110KV EHT Substation, Power
Distribution System in CSEZ in an efficient manner through engagement of reputed agencies having
relevant experience. The successful agency should enter into an agreement with WAPCOS Limited
for O&M of 66KV/110KV EHT Substation, Power Distribution System.
2. GENERAL OBJECTIVES
The Operation, Maintenance and Management envisages all the required tasks to ensure:
Most efficient, effective and optimum usage of electrical system.
Regular operation and maintenance of equipments.
Compliance of safety rules and regulations.
Preventive maintenance / scheduled maintenance.
Break down maintenance.
Maximum service to consumers for maintaining uninterrupted power supply.
Maintenance of proper records of operation and maintenance (Log book, registers, check list etc as
in practice).
Preparation of reports and monitoring of power consumption
Assisting WAPCOS/CSEZ in expansions and modifications
Assisting WAPCOS for monitoring and trouble shooting of Electricity meters and
associated works
3. ELIGIBILITY CRITERIA
While submitting the proposal, the applicant shall ensure that the applicant meets the conditions of
eligibility described below:
The selected agency should have minimum manpower and facilities as detailed elsewhere in this
document and have the capability to provide additional manpower as and when required by
WAPCOS.
JV/Consortium bids will not be allowed.
Contractor/Agency shall be met by the Contractor, and WAPCOS LTD./CSEZA shall not be held
liable nor responsible for any such defaults. TDS shall be deducted from the Contractor's bills as per
rules. The rates shall be firm for the period from the date of the award of contract till the
completion of O&M works as per agreement and no escalation whatsoever will be allowed
during this period.
4.4 Agreement
The selected agency will have to sign an agreement with WAPCOS Limited as per the format
specified in Annexure B. The agreement is non-exclusive in nature. The agreement shall not restrict
WAPCOS/CSEZA from contracting for identical or similar services from any other person/party.
Duration of agreement: This agreement shall initially be valid for a period of the contract from 1 st
day of April 2017 for thirty one months which may be extended for an additional period unless as
provided herein revoked earlier for whatever reasons. If at any stage during the tenure of this
agreement, it comes to the notice of WAPCOS, directly or through some other complaint, that the
O&M agency had misrepresented the facts or submitted any false information or hidden any
information, which could have affected the signing of this agreement with the O&M agency, this
agreement shall stand terminated immediately upon intimation to the O&M agency. On completion
of the tenure of the agreement, the O&M agency shall hand over all the materials belonging to the
Client or to the Client‟s representative and the O&M Agency shall remove all materials belonging to
them including workforce from the site without any delay. However, the O&M agency shall continue
to discharge their responsibilities on the same terms and conditions till the next O&M agency takes
over.
Restrictions on Transfer agreement: The O&M agency shall not assign or transfer its right in any
manner whatsoever under this agreement to a third party or enter into any agreement for sub-
contracting and/or partnership relating to any subject matter of the agreement to any third party either
in whole or in any part i.e. no sub-contracting/partnership/third party shall be created without the
prior written consent of WAPCOS/CSEZA.
Liability: Except as provided in this Agreement, hereinbefore, WAPCOS shall not be liable to the
O&M Agency by virtue of termination of this agreement for any reason whatsoever for any loss or
profit or on account for any expenditure, investment, leases, capital improvements or any other
commitments made by the other party in connection with their business made in reliance upon or by
virtue of this Agreement.
Suspension, Revocation or Termination of agreement
WAPCOS on behalf of CSEZA reserves the right to suspend the operation of this agreement, at any
time, due to change in its own license conditions or upon directions from the competent
government authorities. In such a situation, WAPCOS/CSEZA shall not be responsible for any
damage or loss caused or arisen out of aforesaid action. Further, the suspension of the agreement
will not be a cause or ground for extension of the period of the
agreement and suspension period will be taken as period spent. During this period, no charges shall
be payable by WAPCOS/CSEZA.
WAPCOS may, without prejudice to any other remedy available for the breach of any conditions of
agreement, by a written notice of one months issued to the O&M agency at its registered office,
terminate / or suspend this agreement under any of the following circumstances:
a) The O&M agency failing to perform any obligation(s) under the agreement.
b) The O&M agency failing to rectify, within the time prescribed, any defect as may be pointed out
by WAPCOS/CSEZA.
c) Non-adherence to undertakings which CSEZA has committed to consumer.
d) The O&M agency going into liquidation or ordered to be wound up by competent authority.
Either party may terminate the agreement, by giving notice of at least one month in advance. The
effective date of surrender of agreement will be one month counted from the date of receipt of such
notice by the other party or the authority that signed the agreement on behalf of other party.
If the O&M agency is wound up or goes into liquidation, it shall immediately (and not more than a
week) inform about occurrence of such event to WAPCOS in writing. In that case, the written notice
period can be reduced by WAPCOS as deemed fit under the circumstances. WAPCOS may also
either decide to issue a termination notice or to continue the agreement by suitably modifying the
conditions, as it feels fit under the circumstances.
It shall be the responsibility of the O&M agency to maintain the agreed quality of service, even
during the period when the notice for surrender/termination of agreement is pending and if the quality
of performance is not maintained, during the said notice period, it shall be treated as material breach
liable for termination at risk and consequent of O&M agency and Security Deposit shall be forfeited,
without any further notice.
Whenever breach of non-fulfilment of agreement conditions may come to the notice of WAPCOS
through complaints or as a result of the regular monitoring, wherever considered appropriate
WAPCOS may conduct an inquiry either suo-moto or on complaint to determine whether there has
been any breach in compliance of the terms and conditions of the agreement by the O&M agency or
not. The O&M agency shall extend all reasonable facilities and shall endeavour to remove the
hindrance of every type upon such inquiry.
Actions pursuant to Termination of Agreement: Notwithstanding any other rights and remedies
provided elsewhere in the agreement, upon termination of this agreement.
a) O&M Agency shall not represent the WAPCOS/CSEZA in any of its dealings.
b) O&M Agency shall not intentionally or otherwise commit any act(s) as would keep a third party to
believe that it is still the WAPCOS/CSEZA‟s service provider.
c) The expiration or termination of the Agreement for any reason whatsoever shall not
affect any obligation of either Party having accrued under the Agreement prior to the expiration of
termination of the Agreement and such expiration or termination shall be without prejudice to any
liabilities of either Party to the other Party existing at the date of expiration or termination of the
Agreement.
4.5 Security Deposit
The successful bidder has to submit an Initial Security Deposit of amount equal to the 2.5% of the
awarded value (including EMD) by way of DD from any Scheduled Bank in favor of WAPCOS Ltd,
Cochin within 7 days of receipt of the work order and WAPCOS Ltd. shall deduct additional Security
Deposit of 2.5%. The same shall be deducted equally in the running bills, which will alongwith the
amount of initial security deposit already deposited, amount to 5% of the gross amount of the bill.
The Security Deposit will be refunded after satisfactory completion of contract period.
4.6 Payment
The Contractor / Agency shall submit the bills at the end of every month and payment will be made
within 30 (thirty) days of receipt of the bill subject to verification of attendance. All the applicable
taxes and duties will be deducted from each bill. No advance payment of fees shall be admissible
except in exceptional cases such as procurement of high value items.
Penalty for error/variation: In case any error or variation than what was intended for is detected in the
work executed by the O&M Agency and such error or variation is the result of negligence or lack of
due diligence on the part of the O&M Agency, the consequential damages thereof shall be quantified
by WAPCOS/CSEZA in a reasonable manner and recovered from the O&M Agency from payments
due to them by way of penalty, subject to a maximum of 50% (fifty percent) of the fee for the
respective work. However, if the O&M Agency submits justification for the variation to the
satisfaction of WAPCOS/CSEZA, then the penalty shall not be imposed.
4.7 Conveyance
The Contractor shall provide necessary conveyance to his personnel for easy movement inside the
zone, local material purchases etc. Necessary expenses towards maintenance of the vehicle also shall
be considered in the rates.
4.8 Insurance for Contractor‟s personnel
The Contractor/Agency shall maintain accident insurance (Group) policy for all the personnel
employed by him in the Zone. Necessary proof of this shall be produced to WAPCOS LTD./CSEZA
authorities for verification. Statutory obligations like payment of PF, ESI of the personnel employed
shall also be the responsibility of the Contractor/Agency and WAPCOS LTD./CSEZ shall not be held
responsible for any failure by the Agency on these counts.
The award of the arbitrator shall be final and binding on both the parties to the agreement. In the
event of such an arbitrator to whom the matter is originally referred, vacating his office or being
unable to act for any reason whatsoever, the CMD, WAPCOS shall appoint another person to act as
an arbitrator in accordance with terms of the agreement and the person so appointed shall be entitled
to proceed from the stage at which it was left out by his predecessors.
The arbitrator may from time to time with the consent of both the parties enlarge the time frame for
making and publishing the award. Subject to the aforesaid, Arbitration and Conciliation Act, 1996
and the rules made there under, any modification thereof for the time being in force shall be deemed
to apply to the arbitration proceeding under this clause. The venue of the arbitration proceeding shall
be at Delhi or such other places as the arbitrator may decide. Courts at Delhi shall have exclusive
jurisdiction with respect to any matter arising out of or in relation to such arbitration proceedings.
4.15 Compensation Clause
If the O&M Agency is engaged to execute any project based on a separate work order, the WAPCOS
shall be entitled to include a clause for liquidated damages as under: Should the O&M agency fails to
deliver its responsibilities within the period prescribed and agreed, WAPCOS without prejudice to
other remedies available to it, shall be entitled to recover liquidated damages for breach of contract
without any necessity to prove the same, a sum equivalent to 0.5% of the value of the work for each
week of delay or part thereof for a period up to 10 (Ten) weeks, and thereafter at the rate of 0.7% of
the value of the delayed commissioning for each week of delay or part thereof for another TEN
weeks of delay. The O&M Agency should acknowledge that the said amount represents reasonable
compensation as it is difficult to prove the quantum of damages that will be suffered by
WAPCOS/CSEZA. The total value of the liquidated damages as per above shall be limited to a
maximum of 12% (Twelve percent) i.e. LD shall be levied up to 20 weeks only. However, in case of
delay due to reasons beyond the control of the O&M Agency, suitable extension of time shall be
granted.
Non-adherence to Service Level Agreement (SLA), which CSEZA has committed to consumer:
CSEZA may also deduct the amount at actual which CSEZA may be required to pay to consumer on
account of non-adherence to SLA, from O&M agency‟s balance payment or security deposits, if due
to failure on the part of O&M agency, CSEZA could not meet the SLA conditions.
Without prejudice to its rights and any other remedy, WAPCOS may en-cash PBG in case of any
breach of terms and conditions of the agreement or in case of business loss suffered by
WAPCOS/CSEZA due to failure of service on the part of O&M agency.
written consent.
Neither party will use the other party‟s name nor marks, refer to or identify the other party in any
advertising or publicity releases or promotional or marketing correspondence to others without such
other party‟s written approval.
Indemnification
The O&M agency agrees to protect, defend, indemnify and hold harmless WAPCOS/CSEZA and its
employees, officers, directors, agents or representatives from and against any and all liabilities,
damages, fines, penalties and costs (including legal costs and disbursements) arising from or relating
to:
a) Any breach of any statute, regulation, direction, orders or standards from any governmental body,
agency or regulator applicable to such party;
b) Any breach of the terms and conditions in this agreement by the O&M agency.
c) Any claim of any infringement of any intellectual property right or any other right of any third
party or of law by the O&M agency;
The O&M agency shall be fully responsible for the employment and payment of wages to its
employees and shall fully comply with all laws, rules, regulations, notifications, directions orders etc.
of the Govt. whether Central, State, Local or Municipal relating to such employment, payment of
wages etc. and all others matter connected therewith and hereby indemnifies and agrees to continue
indemnifying WAPCOS/CSEZA in this regard.
The employees of the O&M Agency shall have no right for employment either with the Client during
the pendency of the agreement or after, or with O&M Agency. The personnel employed by the O&M
Agency shall at all times be employees of the O&M Agency and all statutory dues to and obligations
and liabilities in respect of such employees shall be promptly paid and discharged by it.
Notwithstanding their responsibility to comply with any directions or instructions given by the Client,
the personnel employed by the O&M Agency will not, for any purposes whatsoever, be treated or
deemed to be employees of Client or have any claim or right whatsoever for employment with the
Client and the Client will have no obligations or liabilities whatsoever in relation to any of them or in
respect of anything done or omitted to be done by any of them
This clause shall survive the termination or expiry of this Agreement.
Relationship: Each party understands that it is an independently owned business entity and this
Agreement does not make it, its employees, associates or agents as employees, agents or legal
representatives of the other party for any purpose whatsoever. Neither party has express or implied
right or authority to assume or to
undertake any obligation in respect of or on behalf of or in the name of the Other Party or to bind the
Other Party in any manner. In case, any party, its employees, associates or agents hold out as
employees, agents, or legal representatives of the other party, the former party shall forthwith upon
demand make good any/all loss, cost, damage including consequential loss, suffered by the other
party on this account. However, on a written consent from the WAPCOS/CSEZA, the O&M agency
may represent WAPCOS/CSEZA.
4.17 Jurisdiction
Any dispute connected with this contract shall fall within the jurisdiction of Courts at Delhi.
5 SPECIAL CONDITIONS OF THE CONTRACT
Provisioning of Service
Whenever O&M agency proposes to source equipments from any new vendor then the O&M agency
should provide letters of support from that OEM (Original Equipment manufacturer) stating that their
products / solution as proposed by them will be supported for at least next one year, extendable to
three years.
Maintenance support
The O&M agency shall provide to WAPCOS/CSEZA 24 hours, 7 days a week service. The
consumers can register complaints to O&M agency directly, which shall be attended by the O&M
agency without delay. For emergency case specifically for situation where critical equipment or part
of network is down, the O&M agency shall ensure that the consultation, assistance, advice and
execution of work within minimum time period or as specified in standard of performance. In other
cases, the complaint must be attended not later than specified in standard of performance.
The O&M agency shall source spares directly from the Original equipment manufacturer to address
any equipment related problem within 12 hours in the same city and within shortest time for
outstation site.
The O&M agency will depute appropriate resources to monitor and manage the progress of the
project.
The O&M agency shall carry out periodical preventive visit to Substations and other utilities.
Any sum of money due and payable to the O&M agency shall be appropriated by WAPCOS and the
same may be set off against any claim of WAPCOS for payment of a sum of money arising out of this
Agreement or under any other Agreement / contract made by the O&M agency with WAPCOS.
The liability to insure the spares and tools, if any, in the possession of the O&M agency will be of the
O&M agency and the liability for any loss or damage due to any fire, burglary, theft, etc. will be that
of the O&M agency.
WAPCOS/CSEZA reserves the right to engage the O&M agency on mutual terms and conditions for
various support systems as agreed between the parties for improving and providing support, either
fully or partially such as:
a) Single window interface for all its requirements for provisioning and operation.
b) Fast provisioning of the services.
c) Reliable quality services during operations.
d) In case of fault, attending the same within reasonable period of time and with desired promptness.
e) For providing improved services to customers.
Charges:
The charges by the WAPCOS/CSEZA for the services are the sole prerogative of the
WAPCOS/CSEZA and the O&M agency shall not represent to consumers any charges other than
those as prescribed by the statute and approval of CSEZA for charging to the Services.
If any specific decisions taken by the WAPCOS/CSEZA is for a particular case only, then the O&M
agency is not authorized to quote the same to other parties unless and until the same has been
authorized by WAPCOS / CSEZA.
Obligations of WAPCOS/CSEZA
WAPCOS/CSEZA shall -
▪ Facilitate entry pass to all staff and personnel of the agency
▪ Ensure timely payment as specified elsewhere in this NIT.
6. SCOPE OF SERVICES
Scope of services in general shall cover the following:
Operation and Routine Maintenance of 110 kV Substations. Co-ordination with SLDC/KSEB for
proper energy transfer, avoidance of shutdown /outage. Open Access Energy Account
Operation & Maintenance of HT and LT power distribution network etc. inside the zone.
Operation and maintenance of street lighting system and SPV system inside the zone.
Operation and maintenance of OG sets.
Maintenance of Electrical system in Administration building. intake well pump house, Gate house,
canteen, dispensary, SOF buildings, WTP, CETP, Fire Pump houses etc. This shall include routine
maintenance works as well as
planned preventive maintenance works & break down works.
Providing new HT & LT service connections and associated works inside CSEZ. All works
associated with connections and trouble shooting of the electricity metering system for smooth
monitoring and management of electricity billing system shall also be supported by the
Contractor/Agency.
Assisting WAPCOS/CSEZ officers in activities related with power distribution system, logging
and retrieving data regarding power consumption and history. Taking energy meter readings of DG
Sets installed by CSEZ as well as various units inside CSEZ and recording the same in log
books/registers. Recording Energy meter readings of solar power plants.
All activities associated work in connection with Revenue collections (disconnection and
reconnection).
Sealing of Tariff Energy meters and maintaining register for the same.
Logging of power consumption parameters and logging in substation registers. Recording all
routine, preventive and break down maintenance details in substation registers including details of
trouble/ defect reported, root cause, action/rectification works done, time taken for repair/rectification
works, spares/ materials used etc.
Upkeep and cleaning of substation building and all electrical rooms, Lift machine rooms, generator
rooms, Bus riser cabins etc.
The details are as follows:
Shift Engineer / Station Engineer will be mainly responsible for the following:
Operation of 110 kV Substation
Switching ON and Switching OFF of 110 kV SF6 Circuit Breakers, 110 jv Isolators, 11 kV
incoming and Outgoing breakers, MV Panel, Yard Lights etc. as and when required according to load
requirements, instructions from KSEB authorities, requirements of consumers and instructions from
WAPCOS Ltd.
Maintaining records of all the operations and records of loads such as voltage, current, power
factor frequency, connected load, energy consumption on hourly/daily basis.
Maintaining records of power failures with reasons.
Observing the yard and control room continuously and report any problem or faults to the
WAPCOS/CSEZ.
Maintaining records of maintenance.
Changing the taps of transformers as and when required.
Co-ordination with operators in KSEB Substations at Brahmapuram and Kalamassery for efficient
and reliable operation of 110kV Substation.
Attending the faults and restoration of the power supply without delay.
Switching ON and OFF power supply to any consumer as and when required.
Switching ON and OFF of street lights, Pump house supply etc. as and when required.
Taking preventive maintenance such as maintenance/replacement of defective insulators, lightning
arrestors, cables, transformers, AB switches, transformer oil, RMUs, Feeder Cubicles, Distribution
Panels etc.
Attending the faults and restoration of the power supply without delay.
Monitoring and maintaining energy meter sealing system and maintaining registers.
Assisting and coordinating for any energy meter/ modem related activities/correction etc.
Activities in connection with new power connections as well disconnections and proper recording.
Operation and maintenance of HT and LT Services connections
Switching ON and OFF of controlling switch gear of CSEZ (Supplier) at the premises of consumer
as per requirement of consumer/CSEZ.
To attend any power failure/defect calls of consumer to the satisfaction of consumer.
To maintain a record of operations and maintenance of HT/LT service connections.
Assisting WAPCOS for monitoring and trouble shooting of Electricity meters and associated
works.
3. The bidder shall submit along with the bid, the details of qualifications and experience of the
minimum personnel as stipulated. If there is non-compliance of the same with respect to tender
requirements, such bids are liable to be rejected. Also in the event of successful awarding of
Contract, the contractor shall ensure availability of the specified manpower at nil limes. In case of
non maintenance non availability of required minimum personnel, noticed, the amount payable will
be subjected to modification accordingly on pro-rata basis.
4. All the above specified minimum personnel shall be available at site including all holidays and
Sundays. If the Contractor has to sanction leave to any of the above minimum personnel, alternate
persons shall be provided by contractor as leave replacement, without any extra cost to
WAPCOS/CSEZA.
Failure to comply with the requirements spelt out in NIT shall make the proposal liable to be rejected.
WAPCOS/CSEZA reserves the right to verify all statements, information and documents submitted
by the applicant in response to the NIT. Failure of the WAPCOS/CSEZA to undertake such
verification shall not relieve the applicant of its obligations or liabilities hereunder nor will it affect
any rights of WAPCOS/CSEZA thereunder.
The tender shall be submitted by the bidder duly signed on each page of the tender document. In case
the proposal is submitted on the document downloaded from official website, the bidder shall be
responsible for its accuracy and correctness as per the version uploaded by WAPCOS/CSEZA and
shall ensure that there are no changes caused in the content of the downloaded document. In case of
any discrepancy between the downloaded or photocopied version of the NIT and the original NIT
issued by the WAPCOS/CSEZA, the latter shall prevail.
The right to suspend the short-listing process or part of the process to accept or reject any or all
applications at any stage of the process and / or to modify the process or any part thereof at any time
without assigning any reason therefore is reserved by WAPCOS/CSEZA without any obligation or
liability whatsoever.
The application will be sealed in an outer envelope which will bear the address of WAPCOS, NIT
notice No., O&M Agency name and the name and address of the applicant. It shall bear on top, the
following:
“NIT-For selection of O&M agency for 66KV/110KV EHT Substation, Power Distribution
System in CSEZ. Do not open, except in presence of the Authorised person” and addressed to:
Team Leader, WAPCOS Limited, Cochin Special Economic Zone Project Office, Kakkanad -
682 037
The tender should contain the following documents.
✓ Tender as per the Performa in Annexure A with specified documents attached as annexure
✓ Tender fee and EMD in the form of DD
✓ A copy of the NIT signed, in the bottom of all pages as a token of acceptance of all terms and
conditions.
If the envelope is not sealed and marked as instructed above, WAPCOS/CSEZA assumes no
responsibility for the misplacement or premature opening of the contents of the Proposal submitted.
(i) The aforesaid outer envelope will contain two separate sealed envelopes, one clearly marked
„Qualification cum technical Proposal‟ and the other clearly
marked „Financial Proposal‟. The envelope marked “Qualification cum technical Proposal”
alongwith tender fee and EMD shall contain the tender in the prescribed Forms at Annexure-C.
(ii) The envelope marked “Financial Proposal” shall contain only the financial proposal in the
prescribed format at Annexure-D.
The Proposal shall be made in the Forms specified in this NIT. Any attachment to such Forms must
be provided on separate sheets of paper and only information that is directly relevant should be
provided. This may include photocopies of the relevant pages of printed documents.
The rates quoted shall be firm throughout the period of performance of the assignment and discharge
of all obligations of the O&M Agency under the Agreement.
Financial Proposal: Applicants shall submit the financial proposal in the Forms at Annexure–D
clearly indicating the total cost of the assignment in both figures and words, in Indian Rupees, and
signed by the Applicant. In the event of any difference between figures and words, the amount
indicated in words shall be taken into account. In the event of a difference between the arithmetic
total and the total shown in the Financial Proposal, the lower of the two shall be taken into account.
While submitting the Financial Proposal, the Applicant shall consider the following:
(i) All the costs associated with the assignment shall be taken into account in the Financial Proposal.
These shall normally cover remuneration for all the Personnel, all administrative expenses (telephone
charges, printing of documents, photocopying expenses, local travel expenses, taxes etc.) and all
maintenance/modification work as detailed in normal scope of services in this NIT.
The amount indicated in the Financial Proposal shall be without any condition attached or subject to
any assumption, and shall be final and binding. In case any assumption or condition is indicated in
the Financial Proposal, it shall be considered non-responsive and liable to be rejected.
(ii) The Financial Proposal shall take into account all expenses and tax liabilities. For the avoidance
of doubt, it is clarified that all taxes shall be deemed to be included in the Financial Proposal. Further,
all payments shall be subject to deduction of taxes at source as per applicable laws.
(iii) The above is a lumpsum contract and the successful bidder shall not be entitled to any
additional payment whatsoever including reimbursement of expenses of whatsoever nature. However,
travel expenses outside Ernakulam District made with the approval of WAPCOS/CSEZA shall be
reimbursed by WAPCOS/CSEZA on actual basis.
I/We have completely read and hereby accept the scope of work, requirements, terms & conditions
and agree to operate and maintain the Power Distribution System alongwith 66KV/110KV EHT
Substation, supplying regular staff and supply additional labour whenever required for break down,
maintenance and preventive maintenance as stipulated in relevant heads in the tender document to the
satisfaction of WAPCOS LTD./CSEZA at the above rates till the duration of work.
Signature of Tenderer with seal
SECTION - III
ANNEXURE – A
CHECK LIST Part A General Information
1 Name of the company
Type of incorporation (Public Limited, Private Limited)
2 Address of the registered office
of the company
3 Year incorporated
4 Address for communication
5 Contact person
6 Name
7 Designation
8 Phone No.
9 Fax No.
10 Mobile No.
11 Email address
Part B Details of tender fee
Amount of draft `……………./-
1 Issue date
2 D D No.
3 Name of the bank
4 Branch
Part C Details of EMD
1 Issue date
2 Amount `.
3 D.D. No.
4 Name of the bank
5 Branch
ANNEXURE – B
AGREEMENT PROFORMA
(To be furnished on ` 100/- stamp paper)
To be executed on non-judicial stamp worth `.100/- and continuation sheets on ledger papers and two
copies on ordinary paper to be submitted neatly type-written sheets on one side of the paper in single
line spacing.
AGREEMENT
THIS AGREEMENT IS MADE on this …………… day of ……………….. 2017 BETWEEN
WAPCOS Limited, A Government of India Undertaking, having its office at 76-C, Sector-18,
Gurugram, Haryana – 122 015 represented by its Chief Scientist, ________ S/o………………….,
aged …………… years residing at ……………………………..(hereinafter referred to as the
„WAPCOS‟ or „Client‟ which expression shall, unless repugnant to the context or meaning thereof,
includes its successors and assigns) of one part and
M/s……………………………………………………………., , a company incorporated under the
Indian Companies Act, 1956, having its registered office at ………………………… represented by
…………………………………………………,………………………………….. (Designation),
aged ………………years, S/o…………………………….. residing at …………………………..
(hereinafter referred to as „O&M Agency‟ which expression shall, unless repugnant to the context or
meaning thereof, includes its successors, administrators, liquidators and assigns or legal
representatives) of the other part.
WHEREAS the Client invited NIT for “Operation and Maintenance (O&M) of 66KV/110KV EHT
Substation, Power Distribution System in CSEZ” for a period of thirty one months starting from
01.04.2017 vide NIT No.: WAP/H-3082/CSEZ/O&M/POWER/2017 dated 03.03.2017 and the O&M
Agency submitted a bid for the same giving rates/amounts accepting the terms and conditions of the
NIT document.
AND WHEREAS the said bid submitted by the O&M Agency has been accepted by the Client vide
Letter of Acceptance No…………………………… dated ………………………… issued to the
O&M Agency while accepting their offer.
NOW THIS AGREEMENT WITNESSETH and the parties hereby agree as follows:
1. The bid submitted by the O&M Agency for the scope of services/work specified in the NIT at the
rates/amounts specified in consideration of all the terms and conditions in the NIT is accepted.
2. It shall be valid for a period of three years from the date of signing unless
revoked earlier. Further extensions will be considered as per the provisions of NIT.
3. The O&M Agency agreed to abide by and fulfill all the terms and provisions of the said conditions
of contract in default thereof forfeit and pay to WAPCOS the sum of money mentioned in the said
conditions.
4. It is mutually agreed that the offer in its entirety shall form part of this agreement. Apart from the
offer, the following shall also form part of the agreement.
a) M/s…………………………. letter No. ………… dated ……………… enclosing the offer,
requisite details for satisfying the minimum qualification criteria. (Attachment – I)
b) WAPCOS‟s Letter of Acceptance No………………. dated ………………. (Attachment – II)
Operation and Maintenance (O&M) of 66KV/110KV EHT Substation, Power Distribution System in
CSEZ for a period of thirty one months
b. Accepted contract amount Rs.
c. Security Deposit Rs.
d. Time allowed for