Published on Erasmus+ (http://ec.europa.

eu/programmes/erasmus-plus)

Large-scale European Voluntary Service

events
English [1]

What are the aims of a large-scale EVS event?

This Action aims to support large-scale volunteering projects (involving at least 30 EVS volunteers) in
the framework of European or worldwide events in the field of youth, culture and sport (e.g. World
Youth Summits, European Capitals of Culture; European Youth Capitals, European sport
championships, etc.).

What is a large scale EVS event?

Supported projects will consist of the following stages:

● Preparation (including practical arrangements, selection of participants, linguistic/intercultural/task-

related preparation of participants before departure);
● Implementation of the European Voluntary Service activities and complementary activities;
● Follow-up (including the evaluation of the EVS activities, the formal recognition - where applicable -
of the learning outcomes of participants during the activities, as well as the dissemination and use
of the project's outcomes).

Which activities are supported under this Action?

● European Voluntary Service

Allowing young people aged 17-30 to express their personal commitment through
unpaid and full-time voluntary service for up to 2 months in another country. Volunteers
are given the opportunity to contribute to the run-up of the activities and initiatives
organised in the framework of a European/international event.

A large-scale EVS event must involve at least 30 volunteers.

Participating organisations are responsible for:

 ❍ arranging subsistence, lodging and local transports of volunteers;
❍ envisaging tasks and activities for volunteers that respect the qualitative principles of
the European Voluntary Service, as described in the EVS Charter;
❍ providing volunteers with on-going task-related, linguistic, personal and administrative
support throughout the duration of the EVS activity, with the help of a mentor for the
participants.

The participation in an EVS activity must be free of charge for volunteers, with the
exception of a possible contribution for travel costs (if the Erasmus+ grant does not fully
cover these costs) and superfluous expenses not linked to the implementation of the
activity. The essential costs for volunteers' participation in the EVS activity are covered
by the Erasmus+ grant or through other means afforded by the participating
organisations.

The following activities are not considered as a European Voluntary Service within the
framework of Erasmus+: occasional, unstructured, part-time volunteering; a work
placement in an enterprise; a paid job; a recreation or tourist activity; a language
course; exploitation of a cheap workforce; a period of study or vocational training
abroad.

● Complementary activities

The project may include the organisation of side-activities – such as conferences,

seminars, meetings and workshops - aimed at promoting the value of volunteering (and
notably of the European Voluntary Service) during the event.

What are the criteria used to assess this project?

Here below are listed the formal criteria that the Large-scale EVS event must respect in order to be
eligible for an Erasmus+ grant:

Eligibility Criteria

Any public or private organisation established in a Programme Country and

directly involved in the organisation of the European/international event in the
Who can apply? field of youth, culture or sport, or having concluded a formal written
cooperation agreement with the event organisers.
Individuals cannot apply for a grant.
In addition to the European Voluntary Service activities, a large-scale EVS
Eligible
event may also include complementary activities, such as conferences,
activities
seminars, meetings and workshops.
Duration of
From 3 to 12 months.
project
Venue of the A large-scale EVS project must take place in the Programme Country where the
project European/international event in the field of youth, culture or sport is held.
To the Education, Audiovisual and Culture Executive Agency, located in
Where to apply?
Brussels.
 Applicants have to submit their grant application by 5 April at 12:00
When to apply? (midday Brussels time) for projects starting between 1 October of the same
year and 31 July of the following year.
How to apply? Please see Part C of this Guide for details on how to apply.

Additional Eligibility criteria for European Voluntary Service

Duration of activity From 14 to 59 days, excluding travel time.

Eligible participants
Number of participants
Young people aged between 17 and 30, from a Programme Country
(except the country where the project is taking place) or from a Partner
Country neighbouring the EU. A volunteer can only take part in one
large-scale EVS project during the lifetime of the Erasmus+ Programme.
Minimum 30 volunteers.

Award criteria

Projects will be assessed against the following criteria:

• The relevance of the proposal to:

• the objectives of the Action (see section "What are the aims of a
mobility project").
• The extent to which the proposal is suitable of:
Relevance of the project
• producing high-quality learning outcomes for participants;
(maximum 30 points)
• raising awareness about the value of volunteering;
• raising awareness about the opportunities offered by the
European Voluntary Service.
• The extent to which the project involves young people with
fewer opportunities.

Quality of the project
design and implementation
(maximum 40 points)
Impact and dissemination
(maximum 30 points)
• The clarity, completeness and quality of all the phases of the
project proposal (preparation, implementation of the activities
and follow-up);
• The consistency between project objectives and activities
proposed;
• The quality of the practical arrangements, management and
support modalities;
• The quality of the preparation provided to participants;
• The quality of the non-formal learning participative methods
proposed and active involvement of young people at all levels of
the project;
• The quality of arrangements for the recognition and validation
of participants' learning outcomes, as well as the consistent use
of European transparency and recognition tools;
• The appropriateness of measures for selecting and/or involving
participants in the mobility activities;
• The quality of cooperation and communication between the
participating organisations, as well as with other relevant
stakeholders;
• The adherence of the participating organisations to the
principles of the EVS Charter.
• The quality of measures for evaluating the outcomes of the
project;
• The potential impact of the project:
• on participants and participating organisations during and after
the project lifetime;
• outside the organisations and individuals directly participating
in the project, at local, regional, national and/or European levels.
• The appropriateness and quality of measures aimed at
disseminating the outcomes of the project within and outside the
participating organisations.

To be considered for funding, proposals must score at least 60 points. Furthermore, they must score
at least half of the maximum points in each of the categories of award criteria mentioned above (i.e.
minimum 15 points for the categories "relevance of the project" and "impact and dissemination"; 20
points for the category "quality of the project design and implementation").

What are the funding rules?

The budget of the project must be drafted according to the following funding rules (in euro):

Maximum grant awarded for a large scale EVS event: 200 000 EUR

Funding rules for European Voluntary Service activities carried out during the event
 Financing Rule of
Eligible costs Amount
mechanism allocation
For travel
distances between
10 and 99KM:
20 EUR per
participant
For travel
distances between
100 and 499 KM:
180 EUR per Based on the
participant travel distance
per participant.
For travel
Travel distances
distances between
must be
500 and 1999 KM:
calculated using
275 EUR per
the distance
Contribution to the participant
calculator
travel costs of
For travel supported by the
participants, including
distances between European
Travel costs for accompanying Contribution
2000 and 2999 KM: Commission1. The
persons, from their to unit costs
360 EUR per applicant must
place of origin to the
participant indicate the
venue of the project
distance of a one-
and return. For travel way travel to
distances between calculate the
3000 and 3999 KM: amount of the EU
530 EUR per grant that will
participant support the round
For travel trip2
distances between
4000 and 7999 KM:
820 EUR per
participant
For travel
distances of 8000
KM or more:
1300 EUR per
participant
 Financing Rule of
Eligible costs Amount
mechanism allocation
Additional support:
• for a return trip to
reach a main
HUB/airport and (or) a For Expensive
For domestic travel
train/bus station within domestic travel
costs exceeding
the country of origin costs over 225
225 EUR:
Top-up for EUR (per return
180 EUR per
expensive and/or Contribution trip) and provided
participant
domestic travel • for a return trip to to unit costs that these costs
(including
costs reach a remote final are motivated
accompanying
destination (from a and well justified
persons) per return
main HUB/airport and in the application
trip3
(or) a train/bus station) form.
within the receiving
country

Costs directly linked to Based on the

A 6.1 per day of
Organisational the implementation of Contribution duration of the
activity per
Support mobility activities to unit costs stay per
volunteer4
within the project participant
Based on the
"Pocket money" to the A6.2 per day of
Individual Contribution duration of the
volunteer for additional activity per
support to unit costs stay per
personal expenses. volunteer
participant
 Financing Rule of
Eligible costs Amount
mechanism allocation
Costs for subsistence of
accompanying persons
and costs related to
travel if justified and as
long as a grant for
these participants is not
requested through
budget category
"travel".

Additional costs directly

Special needs related to participants 100% of eligible
Real costs
support with disabilities costs
(including costs related
to travel and
subsistence, if justified
and as long as a grant
for these participants is
not requested through
budget categories
"travel" and Conditional: the
"organisational request for
support"). financial support
to cover special
Visa and visa-related needs and
costs, residence exceptional costs
permits, vaccinations support must be
Costs to support the motivated in the
participation of young application form
people with fewer
opportunities on equal
terms as others,
including for specific
Expensive travel
preparation and
costs: maximum up
reinforced mentorship
to 80% of eligible
(excluding costs for
Exceptional costs
travel and Real costs
costs
organisational support
for participants and
Other costs: 100%
accompanying
of eligible costs
persons).
Expensive travel costs
of participants from/to
outermost regions and
Overseas Countries and
Territories (for details,
see section "what else
you should know about
this action").
Funding rules for complementary activities carried out during the event (optional funding)

Financing Rule of
Eligible costs Amount
mechanism allocation
Costs directly linked to the
implementation of the complementary
activities of the project, including:
• Organisation of seminars, meetings,
workshops;
• Dissemination;
• Intercultural/Task-related preparation
of volunteers;
• Permanent staff costs: these costs
cannot be covered through the EU Conditional: the
grant; they can be eligible if supported budget
Maximum
through other sources than the EU requested is
Activity 80% of the
funds. In such cases, these costs can Real costs justified in
costs total eligible
represent maximum 30% of the total relation to the
costs.
external co-financing. planned
Indirect costs: activities.
A flat-rate amount, not exceeding 7% of
the eligible direct costs of the project, is
eligible under indirect costs,
representing the beneficiary's general
administrative costs which can be
regarded as chargeable to the project
(e.g. electricity or internet bills, costs
for premises, cost of permanent staff,
etc.)

Table A – European Voluntary Service activities (amounts in euro per day)

The amounts depend on the country where the European Voluntary Service event takes place.

Organisational Individual
support support
A6.1 A6.2
Belgium 20 4
Bulgaria 17 3
Czech Republic 17 4
Denmark 21 5
Germany 18 4
Estonia 18 3
Ireland 21 5
Greece 21 4
Spain 18 4
France 19 5
 Organisational Individual
support support
Croatia 19 4
Italy 21 4
Cyprus 21 4
Latvia 19 3
Lithuania 18 3
Luxembourg 21 4
Hungary 17 4
Malta 20 4
Netherlands 21 4
Austria 18 4
Poland 18 3
Portugal 20 4
Romania 17 2
Slovenia 20 3
Slovakia 19 4
Finland 21 4
Sweden 21 4
United Kingdom 21 5
former Yugoslav Republic of Macedonia 15 2
Iceland 21 5
Liechtenstein 21 5
Norway 21 5
Turkey 17 3

1. http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm [2]
2. For example, if a person from Madrid (Spain) is taking part in an activity taking place in Rome (Italy), the applicant will a)
calculate the distance from Madrid to Rome (1365,28 KM); b) select the applicable travel distance band ( i.e. between 500
and 1999 KM) and c) calculate the EU grant that will provide a contribution to the costs of travel of the participant from
Madrid to Rome and return (275 EUR).
3. If duly justified in the application form, a participant can be entitled to receive two top-ups for expensive domestic travel
costs to participate within the same mobility activity: one to reach a main HUB/airport and/or a train/bus station within the
country of origin and one more to reach a remote final destination within the receiving country.
4. Including accompanying persons for EVS volunteers with fewer opportunities.

Source URL:
http://ec.europa.eu/programmes/erasmus-plus/programme-guide/part-b/three-key-actions/key-action-1/large-scale-evs
-events_pt

Ligações
[1]
http://ec.europa.eu/programmes/erasmus-plus/programme-guide/part-b/three-key-actions/key-action-1/large-scale-evs
-events_en
[2] http://ec.europa.eu/programmes/erasmus-plus/tools/distance_en.htm