Professional Documents
Culture Documents
What is Training?
• Training is a systematic process through which an organization’s human resources gain
knowledge and develop skills by instruction and practical activities that result in improved
corporate performance.
Objectives of Training:
(i) To provide job related knowledge to the workers.
(ii) To impart skills among the workers systematically so that they may learn quickly.
(iii) To bring about change in the attitudes of the workers towards fellow workers, supervisor and the
organization.
(v) To reduce the number of accidents by providing safety training to the workers
(vi) To make the workers handle materials, machines and equipment efficiently and thus to check
wastage of time and resources.
(vii) To prepare workers for promotion to higher jobs by imparting them advanced skills.
What is Training?
Training is nothing but learning by doing. It is a well-planned program aimed at developing specific
skills and knowledge of the manpower. It is a common concept of human resource development
where an attempt is made to improve the performance, productivity and competency of the
existing and potential employees through learning. The program is specially designed by the
organisation to achieve definite goals.
Training helps in imparting job-related skills in the employees so that they can do the job
efficiently and effectively. Training can be on-the-job or off-the-job, paid or unpaid, part time or
full time, depending on the contract with the employer. At the end of the program, the employees
are tested by observing, what they learned during training.
What is Education
Definition of Education
By the term education, we mean learning in the classroom to acquire certain knowledge.
Education does not equal to schooling, but it refers to what a person gains while he is in school or
college. It is aimed to deliver knowledge about facts, events, values, beliefs, general concepts,
principles, etc. to the students. This helps in developing a sense of reasoning, understanding,
judgement and intellect in an individual.
The lessons learned during the process of education helps a person to face future challenges, and
it prepares a person for future jobs. Nowadays, education is not confined to classroom learning,
but new methods are implemented that offers practical knowledge about the world.
Training Education
1. Training refers to an act of inculcating 1. Education is all about gaining
specific skills in a person. theoretical knowledge in the
classroom or any institution.
2. Training is a way to develop specific 2. Whereas education is a typical system
skills, of learning.
3. Training is completely based on 3. Education involves theoretical
practical application orientation.
4. The concept of training is narrow 4. While the concept of education is
comparatively wider
5. Training involves hands-on experience 5. Education involves learning in the
regarding the particular job. On the classroom.
other hand,
6. The duration of training is shorter 6. The term of education is longer
7. The training prepares a person for the 7. Education prepares a person for
present job. future job and challenges.
8. The purpose of training is to improve 8. Education, purpose is to develop a
the performance and productivity of sense of reasoning and judgement.
employees
9. During training, a person learns, how 9. Unlike Education, which teaches
to do a specific task. about the general concepts.
What is Development
• The training for the top level employees is considered as development, also known as
management or executive development. It is an on-going systematic procedure in which
managerial staff learns to enhance their conceptual, theoretical knowledge. It helps the
individual to bring efficiency and effectiveness in their work performances.
• Development is not only limited to a particular task, but it aims to improve their personality
and attitude for their all round growth which will help them to face future challenges. It
changes the mind-set of the employees and makes them more challenging or competing.
• As the technology needs updating, the manpower of the organisation also needs to be
updated, so the development is a must. Development is an educational process which is
unending, as education has no visible end. It involves training a person for higher assignments.
It digs out the talents of the managerial staff and helps in applying the new knowledge, which
is a requirement of the organisation.
• Coaching, mentoring, counselling, job-rotation, role playing, case study, conference training,
special projects are some of the methods of development.
• Training Development
Training Development
1. Training is a learning process for 1. Development is the training process
new employees in which they get to for the existing employees for their
know about the key skills required all-round development.
for the job.
2. Training is a short-term process i.e. 2. Development is a continuous
3 to 6 months process, and so it is for the long
term
3. Training focuses on developing skill 3. Development which focuses on the
and knowledge for the current job. building knowledge, understanding
and competencies for overcoming
with future challenges
4. Training has a limited scope; it is 4. Development is career oriented and
specific job oriented. hence its scope is comparatively
wider than training.
5. In training, the trainees get a trainer 5. In contrast to development, in
who instructs them at the time of which the manager self-directs
training himself for the future assignments.
6. Many individuals collectively attend 6. Development is a self-assessment
the training program. procedure, and hence, one person
himself is responsible for one’s
development.
Advantages of Training
• Leads to improved profitability and/or more positive attitudes toward profits orientation.
• Improves the job knowledge and skills at all levels of the organization.• Improves the morale of the
workforce.
Disadvantages of Training
• Can be a financial drain on resources; expensive development and testing, expensive to operate?
• Often takes people away from their job for varying periods of time
• Narrow experience
Training Process
• 1. Identifying Training Needs:-Training need is a difference between standard performance
and actual performance. Hence, it tries to bridge the gap between standard performance and
actual performance. The gap clearly underlines the need for training of employees. Hence,
under this phase, the gap is identified in order to assess the training needs.
• 2. Establish Specific Objectives:-After the identification of training needs, the must crucial
task is to determine the objectives of training. Hence, the primary purpose of training should
focus to bridge the gap between standard performance and actual performance. This can be
done through setting training objectives. Thus, basic objective of training is to bring proper
match between man and the job.
• 3. Select Appropriate Methods:- After the determination of training needs and specification
of objectives, an appropriate training method is to be identified and selected to achieve the
stated objectives. There are number of training methods available but their suitability is
judged as per the need of organizational training needs.
• IV. Ensuring worker satisfaction:-Training and development makes the employee also feel
satisfied with the role they play in the company or organization.
• V. Increased productivity:-Through training and development the employee acquires all the
knowledge and skills needed in their day to day tasks. Workers can perform at a faster rate
and with efficiency thus increasing overall productivity of the company.
• VI. Improved quality of services and products:-Employees gain standard methods to use in
their tasks. They are also able to maintain uniformity in the output they give. This results with
a company that gives satisfying services or goods.
• VII. Reduced cost:-Training and development results with optimal utilization of resources in a
company or organization. There is no wastage of resources, which may cause extra expenses.
Accidents are also reduced during working. All the machines and resources are used
economically, reducing expenditure.
• VIII. Reduction in supervision:-The moment they gain the necessary skills and knowledge,
employees will become more confident . They will become self reliant and require only little
guidance as they perform their tasks. The supervisor can depend on the employee’s decision
to give quality output. This relieves supervisors the burden of constantly having to give
directives on what should be done
It is conducted at three stages - at the level of organisation, individual and the job, each of which is
called as the organisational, individual and job analysis. Once these analyses are over, the results are
collated to arrive upon the objectives of the training program.
What is a TNA?
• A TNA is the method of determining if a training need exists and if it does, what training is
required to fill the gap.
• A training needs exists when there is a gap between what is required of an employee
to perform their work competently and what they actually know.
Who in the organisation needs the training and in which particular area
The aim is to have clear evidence on which to base the findings and conclusions.
2. Interview :
Interview allows the trainer to meet employees face to face to discuss their impression of
their performance, because of trainer is in conversation with worker , he can explore their response
in depth. He can ask for clarification of comments and for example of what they mean. In this way he
can obtain a full understanding of their performance deficiencies.
3. Questionnaires:
Questionnaires may be used for eliciting opinion of the employees on topics like communication,
satisfaction, job characteristics, their attitude towards working conditions, pay , promotion policies
etc..
Before establishing a job description a job analysis must to be made .This job analysis involves a
thorough study of all responsibilities of the relevant job
5. Difficulty analyses :
Job analysis will focus attention on enumerating the numerous duties that a workers must perform
.On the other hand the difficulty analyses establishes which of the duties cause the employees the
greatest amount of the trouble and how this trouble can be reduced through better training .
The design process sets the stage for the development of a program that produces results.
• Selecting Trainer: The trainer or facilitator is an important person in the training process.
Trainers have to be selected scientifically, trained appropriately, motivated enough with
proper service conditions and provide feedback to improve their capabilities continuously.
• Preparing Lesson Plan: Lesson plans provide a map of what should be done during each
training session to achieve the objectives. This map includes what will be covered, who will
cover it, how the material will be taught, where it will be taught an how long each part will
last.
• Developing Training Modules: It allows the managers or employees to get information about
course availability and appropriateness.
• Preparing Training Materials: Once the trainers have decided the methods of training, the
next step in design is preparing the training materials. Materials like books, hand-outs, CDs,
etc.,
• Training Calendar: The training programme must also be very carefully organised and
scheduled. Training calendar means a published schedule reflecting the planned training
activities for staff of department. It provides a time-table of who, what, when, and how
specific events are to be addressed during the planning of training programme.
Training Evaluation
• Training evaluation refers to the process of collecting the outcomes needed to determine if
training is effective
• The idea behind the model is for an organization to have meaningful evaluation of learning in
the organization. The degree of difficulty increases as you move through the levels. However,
the knowledge learned regarding the effectiveness of the training program more than
compensates for this.
• Reaction.
• Learning.
• Behaviour.
• Results.
Level 1: Reaction
• This level measures how your trainees (the people being trained), reacted to the training.
Obviously, you want them to feel that the training was a valuable experience, and you want
them to feel good about the instructor, the topic, the material, its presentation, and the
venue.
• It's important to measure reaction, because it helps you understand how well the training was
received by your audience. It also helps you improve the training for future trainees, including
identifying important areas or topics that are missing from the training.
Level 2: Learning
• At level 2, you measure what your trainees have learned. How much has their knowledge
increased as a result of the training?
• When you planned the training session, you hopefully started with a list of specific learning
objectives: these should be the starting point for your measurement. Keep in mind that you
can measure learning in different ways depending on these objectives, and depending on
whether you're interested in changes to knowledge, skills, or attitude.
• It's important to measure this, because knowing what your trainees are learning and what
they aren't will help you improve future training.
Level 3: Behaviour
• At this level, you evaluate how far your trainees have changed their behaviour, based on the
training they received. Specifically, this looks at how trainees apply the information.
• It's important to realize that behaviour can only change if conditions are favourable. For
instance, imagine you've skipped measurement at the first two Kirkpatrick levels and, when
looking at your group's behaviour, you determine that no behaviour change has taken place.
Therefore, you assume that your trainees haven't learned anything and that the training was
ineffective.
Level 4: Results
• At this level, you analyse the final results of your training. This includes outcomes that you or
your organization have determined to be good for business, good for the employees, or good
for the bottom line.
TRAINING METHODS
• ON THE JOB TRAINING METHODS
Meaning:
When an employee learns the job in actual working site in real life situation, and not simulated
environment, it is called on the job trainings.
Employees too appreciate learning and training at the work place since it enables them to develop
knowledge and skills without learning the work
Mostly on the job training for new employees is followed by induction programme which is meant
for making new employees aware of organization’s culture, policies, procedures, and for
interaction of new employees with each other.
1] Job Rotation
2] Coaching
3] Job Instruction
4] Committee Assignments
5] Apprenticeship
6] Internship
7] Mentoring
8] Demonstration/Instruction
9] Projects
• 1] Job Rotation: This type of training involves the movement of the trainee from one job to
another.
• 2] Coaching: The trainee is placed under a particular supervisor who functions as a coach in
training the individual.
• 3] Job Instruction: This method is also known as training through step by step. Under this
method , trainer explains the trainee the way of doing the jobs, job knowledge , and skills and
allows him to do the job.
• 4]Committee Assignments: Under the committee assignments, group of trainee are given and
asked to solve an actual organizational problem. It develops team work.
• 6] Internship: It is one of the on-the- job training methods. Individuals entering industry in
skilled trades like machinist , electrician and laboratory technician are provided with through
instruction though theoretical and practical aspects.
• 7] Mentoring: Each trainer is allocated to an established member of staff who acts as a guide
and helper. A mentor usually offers more personal support than a coach.
• 9] Projects: Employees join a project team- which gives them exposure to other parts of the
business and allow them to take part in new activities.
• 10] Team Training: It co- ordinates the performance of individuals who work together to
achieve a common goal. the components of team performance include knowledge, attitude
and behaviour.
• 11] Action Learning: Action learning gives teams or work groups an actual problem, then these
work an solving it and committing towards an action plan and they are accountable for
carrying out the plan.
1. Vestibule Training
2. Lectures
3. Audio-Visuals
4. Special Study
a. Programmed Instructions
5. Simulation
6. Case Study
7. Role-Playing
8. Sensitivity Training
9. Discussion Method
10. Demonstration
11. Brainstorming
1. Vestibule training
• Uses equipment which closely resembles the actual ones on the job
2. Lectures
Verbal presentation by an instructor
3. Audio - Visuals
AV includes television slides, OHPs and films
4. Special Study
Programmed Instruction (PI)
– After reading each block of material, learner should answer questions about it
– Feedback in the form of correct answers is provided after each response
5. Simulation
A Simulator is any kind of equipment or technique that duplicates as nearly as possible the
actual conditions encountered on the job
Ex: Activities of an organization may be simulated and trainee may be asked to make a decision
in support of those activities
6. Case Study
Written description of an actual situation
What the situation really is? Or what the problems are? And what should be done?
Cases are attempts to describe in accurate the real problems faced by managers – trainees
can determine problems – analyze causes – develop alternative solutions – select best one
and implement it
Excellent opportunity for individuals to defend their analytical and judgmental abilities
7. Role Playing
Focuses on emotional (human relations) issues rather than actual ones
Have the trainees assume the parts of specific personalities in the situation
8. Sensitivity Training
ST uses small no. of trainees (less than 12)
Meet with a passive trainer and gain insight into their own & other's behavior
Discussions focus on “why participants behave as they do, how they perceive one another and
the feelings and emotions generated in the interaction process”
Other names
o Laboratory training
– Encounter Groups
9. Discussion
A lecturer uses this method to support, elaborate, explain, expand or interact
10.Demonstration
Physical display of form, outline or substance of an object/ event
In laboratories
In shop floors
11.Brainstorming
Idea generation method
Not only come out with ideas but also spark off from associations with other people's ideas
by developing and refining them
12.Field Trip
A field work or FT is a journey by a group of people to place away from a normal environment
o Non-experimental research
OJT is useful and simple to learn the jobs that can be learned by watching and doing. Under it, the
trainer need not explain and analyse the job detail, as employees can learn it by observing and doing
it in the actual work station.
2. Economy
OJT is economical in the sense that it does not require extra cost burden for arranging training needs.
Moreover, it does not require separate training space to provide training.
3. Actual Work Station
OJT is conducted at the actual work station; hence, employees can get first hand experience from the
job as they learn it through actual equipment's and materials.
4. Immediate Productivity
Since trainees are involved in actual work process, quick learning and immediate productivity will be
obtained from the work performed by the trainees.
5. Quick Learning
OJT provides a favourable environment for quick learning. This is because trainees are involved in
actual work process.
6. Multi-skill
As it is a practical approach, it develops multi-skill in trainees. The employees can get quick feedback
about correctness of their performance
The trainees are taken at the actual work station for training; hence, they are in the process of learning
skills. AS a result, the organizational productivity will be lower.
2. Errors On Production
Since the trainees are not involved with production activities, the will be the possibility of errors on
production activities. The goods produced by trainees will be qualitative.
3. Costly
OJT method is costly in the sense that the workers are disturbed by training activities; the goods
produced by the trainees will have less quality and there will be chances of damage of goods. These
all result in higher cost of production.
4. Disturbance
Disturbance may arise during the work process as trainees are in learning phase. The existing workers
may feel disturbed due to the trainees and the supervisors.
5. Possibility Of Accidents
Under OJT, the learners are directly involved in production process who do not have adequate
knowledge and skill of working with the given equipment's and materials. Hence, the possibility of
accidents exists in the work station.
2. No Production Error
In off-the-job training, the employees are trained outside the work environment. Therefore, they are
not involved in production process as in OJT. As a result, error in production can be minimized.
3.Economy
Off-the-job training will be economical in the sense that a large groups of trainees are trained
simultaneously at a time.
4. Free On Production
When the trainees are not involved in production process, the production activities can be carried out
without any interruption. Hence, it runs freely,. Moreover, costly errors and injuries can be avoided.
5. Large People
Under off-the-job training, a large amount of information can be recovered within a short span of
time. During training phase, no production will take place; hence, training requires less time.
Off-the-job training program takes place outside the work station, so that it may not yield the desired
result to employees as they are unknown with actual machines and equipments.
2. Not Effective
Off-the-job training will not be effective as the employees are trained in an artificial classroom. They
are unfamiliar with actual work environment. As a result of which, it requires long time for them to
learn.
3. No Production
During training period, no production takes place because employees are kept away fro the actual
work place. The organization bears only training cost without any physical output.
4. Expensive
Off-the-job training is expensive in the sense that the organization has to prepare extra place for
training outside the actual work environment.
5. Lack Of Feedback
The employees are trained away from the organizational work environment; hence, it lacks feedback
to employees.
Difference between On the Job Training and Off the Job Training
• On the job training involves imparting training in the real work environment i.e. it believes in
learning by doing; while off the job training involves imparting training outside the real work
environment i.e. the principle of learning by acquiring knowledge is adopted.
• Under on the job training the training and performance goes simultaneously so production is
not hindered at the time of training; while under off the job training methods first training is
imparted and then the real performance follows and therefore does not add anything to
actual production during training.
• ‘On the job training aims at developing the best practices for a specific job and getting the job
done; while off the job training methods aim at learning basic facts and skills and is more
general in nature.
• On the job training is usually imparted by experienced workers and first line supervisors at
the workplace; while‘off the job training is imparted usually by the academicians and
professionals at any place other than the real workplace.
• ‘On the job’ training methods are suitable when the trainees are limited in numbers and the
job is not hazardous in nature; while off the job training methods can be utilized to train any
numbers of employees and for jobs that involve risks.
• ‘On the job’ training methods are simple and less-expensive because they utilize the actual
workplace and firm’s supervisors for imparting training; while off the job training methods
are quite expensive as they need a complete different set-up. Training here is imparted in an
artificial set-up and outside experts are hired for the purpose.
• Most popular on the job training methods include job rotation and apprenticeship training;
while the popular off the job training methods include classroom lectures and simulation
exercises.
• On the job training is generally imparted in case of manufacturing firms for production-
related jobs; while off-the-job training is mostly imparted for managerial and non-production
related jobs.