BA9228 - Business Application Software

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BA 9208 BUSINESS APPLICATION SOFTWARE
LAB MANUAL FOR THE ACADEMIC YEAR 2012-13
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INDEX
Staff
S.NO DATE Name of the Experiment Page No.
Signature
MS WORD
1 26.01.2013 Designing a company letter pad
2 27.01.2013 Mail merge
Time table / Sales report using
3 27.01.2013
Tables.
MS EXCEL
4 31.01.2013 Employees pay details
5 02.02.2013 Quarterly sales report and Chart
6 03.02.2013 Exam Result analysis.
MS POWER POINT & MS ACCESS
7 03.02.2013 Designing an advertisement
8 09.02.2013 Employee database
Designing a Query & preparing
9 09.02.2013
report.
TALLY 9.0
10 10.02.2013 Creating a new company
11 17.02.2013 Preparing a Trial Balance
12 01.03.2013 Preparing a Profit & loss statement
13 24.03.2013 Balance sheet preparation.
SPSS 17.0
14 26.03.2013 Data analysis
15 29.03.2013 Chi-Square Test
16 30.03.2013 ANOVA Test
TORA
17 06.04.2013 Linear Programming Problem
18 07.04.2013 Project planning – PERT & CPM
19 07.04.2013 Transportation problem.
VISUAL BASIC
Students marks sheet with MS
20 09.04.2013
ACCESS as backend.
DESIGNING COMPANY LETTER PAD
Ex. No:
Date:
Aim:
To design a company letter pad using Word Art and Pictures.
Algorithm:
Step 1: Start  Programs  MS.OFFICE  MS.WORD
Step 2: Open a New document by clicking NEW from the FILE menu.
Step 3: From the INSERT Menu, select Picture  Word Art to select the
Word art style and type the company name.
Step 4: From the INSERT Menu, select Picture and specify the source of
picture that is to be inserted into the letter pad.
Step 5: Save the document and Close by using FILE menu.
Result:
Thus the Letter pad for a company have been created and executed successfully.
A COMPLETE BUSINESS SOLUTION
DATE:
112/144, SANGANUR MAIN ROAD, GANAPATHY, COIMBATORE
PHONE: 0422 2565656 (10 Lines)
Fax: 0422 – 2557589, 25658599
MAIL MERGE.
Ex. No:
Date:
Aim:
To send Interview call letters to various candidates by using Mail Merge.
Algorithm:
Step 2: Open a New document by clicking NEW from the FILE menu, and
type the required data
Step 3: Select Mail Merge in the Letters and Mailings from TOOLS menu. Mail
merge window opens and enables us to create the mail merge document.
Step 4: Select the type of document (as Letters) which you are working on
and click next (Next: Starting document) at the bottom of the mail merge
window.
Step 5: Select “Use the current document” radio button and click next.
(Select recipients)
Step 6: Select “Type a new list” radio button and click Create link and fill the
required data and save the database in a separate database file.
Step 7: Click Next and click more items link and insert the database field.
Step 8: Click Next: Preview your letters link in the bottom of the mail
merge window, you can view your document merged with the database.
Complete the process by clicking “Next: Complete the merge.” To view
individual letters, click “Edit individual letters” link.
Result:
Thus the interview call letters have been created by using Mail merge and executed
successfully.
DATE: 16.09.2010
TO
DEAR
Sub: Call for a Written test – reg.
With reference to your application, you are requested to attend a written test
on 16.10.2010, (Sunday) by 10.30 am. The test includes Logical reasoning,
Vocabulary, general Knowledge etc. The time allowed will be 1 hour 30 minutes.
Note:
1. NO TA, DA will be provided.
2. The candidates have to bring their own stationeries.
3. The candidate should report to the examination hall before 10 minutes of the
commencement of the examination.
With Regards
General Manager – HR
PHONE: 0422 2565656 (10 Lines)
Fax: 0422 – 2557589, 25658599
DATE: 16.09.2010
TO
Mr.A.RAVI KUMAR
225, AVINASHI ROAD
COIMBATORE
TAMILNADU654456
DEAR A.RAVI KUMAR

With reference to your application, you are requested to attend a written test
on 16.10.2010, (Sunday) by 10.30 am. The test includes Logical reasoning,
Note:
3. The candidate should report to the examination hall before 10 minutes of the
commencement of the examination.
With Regards
PHONE: 0422 2565656 (10 Lines)
Fax: 0422 – 2557589, 25658599
DATE: 16.09.2010
TO
MsK.KALAISELVI
55, SIVANANDHA COLONY
TAMILNADU658966
DEAR K.KALAISELVI
With reference to your application, you are requested to attend a written
test on 16.10.2010 (Sunday) by 10.30 am. The test includes Logical reasoning,
Note:
3. The candidate should report to the examination hall before 10 minutes of
the commencement of the examination.
With Regards
PHONE: 0422 2565656 (10 Lines)
Fax: 0422 – 2557589, 25658599
DATE: 16.09.2010
TO
Mr.C.ARUN
65, TIRCHY ROAD
COIMBATORE
TAMILNADU654789
DEAR C.ARUN
test on 16.10.2010, (Sunday) by 10.30 am. The test includes Logical reasoning,
Note:
With Regards
PHONE: 0422 2565656 (10 Lines)
Fax: 0422 – 2557589, 25658599
DATE: 16.09.2010
TO
Mr.P.RAJESH KUMAR
12, UDUMALAI ROAD
COIMBATORE
TAMILNADU642145
DEAR P.RAJESH KUMAR

Note:
With Regards
PHONE: 0422 2565656 (10 Lines)
Fax: 0422 – 2557589, 25658599
DATE: 16.09.2010
TO
Ms.G.GOWRI
5/5, ARCHARD STREET
THE NILGIRIS
TAMILNADU652345
DEAR G.GOWRI
Note:
With Regards
PHONE: 0422 2565656 (10 Lines)
Fax: 0422 – 2557589, 25658599
SALES REPORT USING TABLES
Ex. No:
Date:
Aim:
To create a Table in MS.WORD showing sales data of various regions.
Algorithm:
Step 2: Open a New document by clicking NEW from the FILE menu.
Step 3: From the TABLE Menu, click Insert and specify the number of
Rows and Columns to be inserted.
Step 4: Enter the required data in the table.
Step 5: To merge the cells, select the cells and click merge button.
Step 6: Align the Table in the center of the document.
Result:
Thus the table showing sales data of various regions are created and executed
successfully.
ALPHA PHARMACEUTICALS
NO.11, OHKLA INDUSTRIAL AREA - WEST, NEW DELHI
REGIONAL WISE SALES REPORT FOR THE MONTH OF

AUGUST 2009
(Sales in Units)
NORTHERN SOUTHERN WESTERN EASTERN
S.NO PRODUCT TOTAL
REGION REGION REGION REGION
01 A 1200 1150 1000 1250 4600
02 B 1800 1750 1650 1850 7050
03 C 650 650 750 740 2790
04 D 850 850 890 870 3460
05 E 780 780 850 820 3230
06 F 650 650 600 680 2580
07 G 750 650 740 650 2790
08 H 890 850 870 850 3460
09 I 850 780 820 780 3230
10 J 600 650 680 650 2580
TOTAL 9020 8760 8850 9140 33770

CREATING PAY ROLL
Ex. No:
Date:
Aim:
To create Employees pay details for the month of September using
MS.EXCEL, workbook and to display the employees earning below Rs.15,000
& above Rs.15,000.
Algorithm:
Step 1: Start  Programs  MS.OFFICE  MS.EXCEL
Step 2: Open a New work sheet by clicking NEW from the FILE menu.
Step 3: Type the necessary data in the work sheet.
For eg: Employee ID, Name, Department, No. of days worked in the
month, Basic salary, DA, HRA, SA, PF, Gross salary, net salary.
Step 4: Calculate the Gross Salary by adding up the Basic salary, DA,
HRA, SA.
Step 5: Calculate the Net Salary by deducting the PF and any other items
from the Gross salary.
Step 6: Place the Cursor in the column heading and click List from the
DATA menu then create list.
Step 7: From the drop down arrow click Customs and specify the Criteria.
Step 8: Save the work sheet and Close by using FILE menu.
Result:
Thus the worksheet containing the employees’ pay details for the month of
September is created and executed successfully.
SALES REPORT
Ex. No:
Date:
Aim:
To create quarterly sales report for the year ended with March 2013, using
MS.EXCEL and to display the data by using chart.
Algorithm:
For eg: S.No,. Item Name, Quarter 1, Quarter 2, Quarter 3, Quarter 4,
Total etc.,
Step 4: Fill the available data in the worksheet.
Step 5: Select the Item names, all the Quarters and Click Chart from
INSERT menu.
Step 6: Select the type of Chart and then proceed with the next step as
guided by the Chart window and click Finish, the chart will be inserted.
Result:
Thus the worksheet containing the Quarterly sales data and their
corresponding chart is created and executed successfully.
STUDENTS MARKS STATEMENT
Ex. No:
Date:
Aim:
To create students mars statement using MS.EXCEL.
Algorithm:

For eg: Register number, Name, name of the Subjects, Total,
Result
Step 4: Calculate the Total by adding up all the subject marks.
Step 5: Calculate the average from the total.
Step 6: Specify the conditions to display the results and drag it to all the
students.
Result:
Thus the worksheet containing the students’ marks statement is prepared with
total and results successfully.
CREATING SLIDE SHOW PREPARATION
Ex. No:
Date:
Aim:
To create an advertisement for a product / Company and view the slides
using MS.Power Point.
Algorithm:
Step 1: Start  Programs  MS.OFFICE  MS.POWER POINT
Step 2: Open a New Presentation by clicking NEW from the FILE menu.
Step 3: Design the advertisement as per your requirements.
Step 4: Select the slides and either click Animation schemes or Custom
animation or Slide transition to give animation effects to the presentation.
Step 5: Present the preparation either by clicking View show from
Slideshow menu or by pressing F5.
Step 6: Save the Presentation and Close by using FILE menu.
Result:
Thus an advertisement for a product is created by using MS.Power point and
executed successfully.
PRESENTATION USING TEXT WITH ANIMATION
Ex. No:
Date:
Aim:
To create slide show by inserting the text in the slides and to
animate the slides
Algorithm:
1. To open the power point click startprogramsms office

power point
2. To insert more slides click insert  new slide or press Ctrl+m
3. To insert a text click the text box and insert it in the slide
4. To insert a text using word Art click the word Art button drawing
tool bar
5. To add a transition to a specific slide
6. Choose Slide Show  Slide Transition
7. Pull down the list in the Effect section and choose the transition
you want.
8. For some transitions, you can select the speed.
9. To use a transition for every slide, click the Apply to All buttons.
Result:
Thus a power point presentation was created with animations

and other transition effects.
PRESENTATION USING IMAGES AND MEDIA FILES
Ex. No:
Date:
Aim:
To create a presentation using images and media files (audio files or
video file).
Algorithm:
1. To insert a image into your slide

2. click insertpictureform file (To insert a picture from your file)
3. To insert a clipart click the clipart from picture in the insert
menu
4. To add a media file to the Presentation
5. Use insert  Sound and Movies to select the sound or movie
file
6. Then choose slide show  custom animation
7. Click the Order & Timing tab and turn on the check box for the
sound object that you just inserted.
Result:
Thus a power point presentation was created with images and

media files (audio files or video file).
CREATING SELF RUNNING PRESENTATION
Ex. No:
Date:
Aim:
Using MS Power point create a self-running presentation
Algorithm:
1. Insert an image / Text into your slides

2. Choose slide show  Custom animation
3. Click the automatically option button and leave the time set at 0
seconds.
4. Click the apply to all button
5. And Preview the slide.
Result:
Thus a self-running power point presentation was created in MS

Power point.
EMPLOYEE DATABASE
Ex. No:
Date:
Aim:
To create employee database using MS.ACCESS
Algorithm:
Step 1: Start  Programs  MS.OFFICE  MS. ACCESS
Step 2: Select Blank database from NEW in the FILE menu and specify
the database name and click Create, a new database will be opened.
Step 3: From the Tables tab select “Create table in design table”.
Step 4: Specify the field name and the data type and save the table.
Step 5: Open the table and fill the required data and save it.
Result:
Thus employees’ database is created by using MS.ACCESS and executed

successfully.
QUERY AND REPORT FROM THE EMPLOYEE DATABASE
Ex. No:
Date:
Aim:
To Design a Query and prepare a Report from the employee database

created using MS.ACCESS
Algorithm:
Step 1: Start  Programs  MS.OFFICE  MS. ACCESS
Step 2: From the Queries Tab select “Create Query in Design View”.
Step 3: Select the database table from which query has to be designed
and draw the query.
Step 4: Save the Query by giving a name.
Step 5: From the Report Tab select “Create Report by using Wizard”.
Step 6: Select the Table or Query for which the report have to generated.
Step 7: Select the Fields that are to be displayed in the report and click
Finish.
Step 8: Save and Close the database by using FILE menu.
Result:
Thus a Query had designed and reports have been generated from the
employees’ database created by using MS.ACCESS and executed successfully.
CREATE A NEW COMPANY
Ex. No:
Date:
Aim:
To create a new Company in the name of RVS, by using TALLY.
Algorithm:
Step 1: Start  Programs  TALLY

Step 2: From the Gateway of Tally, Select Create Company or press Alt+F3.
Step 3: Fill the required data in the Create Company wizard.
Step 4: Click OK, a new Company in named RVS will be created.
Step 5: Save the company by pressing Ctrl+A, and Exit from TALLY.
Result:
Thus a company named RVS was created by using TALLY.

PROFIT & LOSS ACCOUNT
Ex. No:
Date:
Aim:
To create and display, Profit & Loss Account of RVS Company by using TALLY.
Algorithm:

Step 2: From the Gate of Tally, select Accounts information  Ledgers 
create, to create various accounts that are to be maintained.
Step 3: Press F5, to enter the payment details that the company has to
pay.
Step 4: Press F6, to enter all the receipts / Incomes that the company
receives.
Step 5: From the Gate of Tally select the Profit and Loss to view the
Profit and Loss Statement of the company will be displayed.
Step 6: Exit from Tally.
Result:
Thus, the Profit and Loss Statement of the RVS Company was Displayed by
using Tally.
TRAIL BALANCE
Ex. No:
Date:
Aim:
To create and display, the Trail Balance of RVS Company by using TALLY.
Algorithm:

pay.
receives.
Step 5: From the Gate of Tally, select Display and click Trial Balance to
display the Trial Balance.
Step 6: Exit for Tally.
Result:
Thus, the Trial Balance of RVS company is Created and Dislayed successfully
using Tally.
BALANCE SHEET
Ex. No:
Date:
Aim:
To create and display, the Balance Sheet of RVS Company by using TALLY.
Algorithm:

pay.
receives.
Step 5: From the Gate of Tally, select Display and click Balance Sheet to
display the Balance Sheet.
Step 6: Exit from Tally.
Result:
Thus, the Balance sheet of RVS company is displayed using Tally.

LINEAR PROGRAMMING PROBLEM USING TORA
Ex. No:
Date:
Aim:
To solve the given Linear Programming Problem using TORA.
Algorithm:
Step 1: Start  Programs  TORA

STEP 2: Select Linear Programming and Click “GO TO INPUT SCREEN”.
STEP 3: Mention the Problem title as LPP
STEP 4: Define the number of Variables and number of constraints and press TAB
Key.
STEP 5: Define the variable X1 and X2.
STEP 6: Formulate the Objective function.
STEP 7: Define the constraints, upper & lower bounds.
STEP 8: Click Solve Button and save the problem if required.
STEP 9: Click solve problem button and select the method to solve the given LPP.
STEP 10: Click the GOTO OUTPUT SCREEN and display the GRAPH or
ITERATIONS.
Result:
Thus the given Linear Programming Problem was solved using TORA.
TRANSPORTATION PROBLEM USING TORA
Ex. No:
Date:
Aim:
To solve the given Transportation Problem using TORA.
Algorithm:

STEP 3: Mention the Problem title as Transportation.
STEP 4: Define the number of sources and number of destinations and press TAB
Key.
STEP 5: Define the cost of transportation from each destinations.
STEP 9: Click solve problem button and select the method to solve the given
transportation problem.
STEP 10: The Iterations will be displayed in the output window.
Result:
Thus the given Transportation Problem was solved using TORA.

CRITICAL PATH METHOD USING TORA
Ex. No:
Date:
Aim:
To solve the given Project (CPM) using TORA.
Algorithm:

STEP 3: Select the Project planning menu.
STEP 4: Mention the Problem title as CRITICAL PATH METHOD.
STEP 5: Define the Starting node, To node, duration, Activity symbol.
STEP 7: Click solve problem button and select GO TO OUTPUT screen and
select the Output option as Calculation or Bar Chart.
Result:
Thus the given Project details were used and critical path was using TORA.
PROGRAM EVALUATION AND REVIEW TECHNIQUE (PERT) USING TORA
Ex. No:
Date:
Aim:
To solve the given Project (PERT) using TORA.
Algorithm:

STEP 3: Select the Project planning menu.
STEP 4: Mention the Problem title as Program Evaluation and Review Technique.
STEP 5: Define the Starting node, To node, Activity symbol and Optimistic,
Pessimistic and Most likely time durations.
STEP 7: Click solve problem button and select GO TO OUTPUT screen and
select the Output option as Calculation or Bar Chart.
Result:
Thus the given Program Evaluation and Review Technique was solved using
TORA.
DATA ANALYSIS USING SPSS
Ex. No:
Date:
Aim:
To analyse the collected data using SPSS.
Algorithm:
Step 1: Start  Programs  SPSS

Step 2: Go to variable view and define the variables and mention the required
details. (Variable type, width, decimals, values if any, labels, column width, alignment,
measures)
Step 3: Go to data view and feed the data collected.
Step 4: Go to Analyse menu  select Descriptive statistics  Frequencies.
Step 5: Select the variables and click OK. The frequency tables and charts if
mentioned displays in the output screen.
Step 6: Save the output and Exit form SPSS.
Result:
Thus the given data were fed and analysed with the help of SPSS.
CHI SQUARE ANALYSIS IN SPSS
Ex. No:
Date:
Aim:
To perform Chi square analysis for the collected data using SPSS.
Algorithm:

measures)
Step 4: Go to Analyse menu  select Non parametric test  Chi Square test.
Step 5: Select the variables to which the relationships has to be identified and click
OK.
Result:
Thus the relationship between two variables were analysed (Chi Square test) with
the help of SPSS.
ANALYSIS OF VARIANCE (ANOVA) USING SPSS
Ex. No:
Date:
Aim:
To perform Analysis of Variance (ANOVA) for the collected data using SPSS.
Algorithm:

measures)
Step 4: Go to Analyse menu  select Compare means  One way ANOVA.
Step 5: Select the Dependent variable and the Factors to which the relationships
has to be identified and click OK.
Result:
Thus the relationship between two variables were analysed (ANOVA) with the help
of SPSS.
DESIGNING FORM FOR STUDENTS MARK SHEET PREPARATION WITH
MS.ACCESS AS BACK END.
Ex. No:
Date:
Aim:
To design a form for students mark sheet preparation with MS.ACCESS as back end
Algorithm:
Step 1: Start  Programs  Micro soft Visual Studio  MS Visual Basic 6.0.
Step 2: Open a new form by clicking Open in the appearing window.
Step 3: Design the form as per the requirement by using the Label, Textbox and
Command Buttons.
Step 4: Click Add-Ins Menu  Visual Data manager to open VisData window.
Step 5: From the File menu select New  Microsoft ACCESS  Version 7.0 MDB.
Save the database by giving a name.
Step 6: Database window opens. Right click the properties and click new table.
Step 7: Give a name and save the table and add the required field names and click
“Build the Table” option.
Step 8: Go to DATA button Properties and link it to the database file and record
source.
Step 9: Select all the text boxes and connect it to the data box / manager.
Step 10: Select the text boxes one by one and connect the data field.
Step 11: Double click on the command buttons and write down the codding’s for
the actions to be performed.
Step 12: Run the program by pressing the Run button or by pressing F5 or go to
Run menu  start.
Result:
Thus the given project was run successfully in Microsoft Visual basic.

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WWW.VIDYARTHIPLUS.

BA 9208 BUSINESS APPLICATION SOFTWARE

LAB MANUAL FOR THE ACADEMIC YEAR 2012-13

DESIGNING COMPANY LETTER PAD

To design a company letter pad using Word Art and Pictures.

Step 5: Save the document and Close by using FILE menu.

A COMPLETE BUSINESS SOLUTION

A COMPLETE BUSINESS SOLUTION

A COMPLETE BUSINESS SOLUTION

DEAR A.RAVI KUMAR

A COMPLETE BUSINESS SOLUTION

112/144, SANGANUR MAIN ROAD, GANAPATHY, COIMBATORE

A COMPLETE BUSINESS SOLUTION

112/144, SANGANUR MAIN ROAD, GANAPATHY, COIMBATORE

A COMPLETE BUSINESS SOLUTION

DEAR P.RAJESH KUMAR

112/144, SANGANUR MAIN ROAD, GANAPATHY, COIMBATORE

A COMPLETE BUSINESS SOLUTION

112/144, SANGANUR MAIN ROAD, GANAPATHY, COIMBATORE

To create a Table in MS.WORD showing sales data of various regions.

Step 4: Enter the required data in the table.

Step 6: Align the Table in the center of the document.

Step 7: Save the document and Close by using FILE menu.

REGIONAL WISE SALES REPORT FOR THE MONTH OF

01 A 1200 1150 1000 1250 4600

02 B 1800 1750 1650 1850 7050

03 C 650 650 750 740 2790

04 D 850 850 890 870 3460

05 E 780 780 850 820 3230

06 F 650 650 600 680 2580

07 G 750 650 740 650 2790

08 H 890 850 870 850 3460

09 I 850 780 820 780 3230

10 J 600 650 680 650 2580

TOTAL 9020 8760 8850 9140 33770

Step 1: Start  Programs  MS.OFFICE  MS.EXCEL

1. To open the power point click startprogramsms office

Thus a power point presentation was created with animations

1. To insert a image into your slide

Thus a power point presentation was created with images and

1. Insert an image / Text into your slides

Thus a self-running power point presentation was created in MS

To create employee database using MS.ACCESS

Step 1: Start  Programs  MS.OFFICE  MS. ACCESS

Thus employees’ database is created by using MS.ACCESS and executed

To Design a Query and prepare a Report from the employee database

Step 4: Save the Query by giving a name.

Step 8: Save and Close the database by using FILE menu.

Step 1: Start  Programs  TALLY

Thus a company named RVS was created by using TALLY.

Step 1: Start  Programs  TALLY

Step 1: Start  Programs  TALLY

Step 1: Start  Programs  TALLY

Thus, the Balance sheet of RVS company is displayed using Tally.

Step 1: Start  Programs  TORA

Step 1: Start  Programs  TORA

Thus the given Transportation Problem was solved using TORA.

Step 1: Start  Programs  TORA

Step 1: Start  Programs  TORA

Step 1: Start  Programs  SPSS

Step 1: Start  Programs  SPSS

Step 1: Start  Programs  SPSS

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